Strategic Assistant Program Manager, Stem Cell Institute

UC San Diego Health; San Diego (CA); On-site; USD 83,000 - 102,000; Full time

Job summary

UC San Diego Health’s Sanford Stem Cell Institute seeks an experienced administrator to provide executive-level support, manage schedules, travel, and special events, and assist with grant-related activities. This role partners with Center leadership to ensure smooth operations and timely reporting.

The position emphasizes confidential documentation handling, NDA/MOU management, and coordination across university departments, donors, and researchers to advance stem cell initiatives.

Qualifications

• Seven years of related experience, education/training, OR a Bachelor’s degree in related area plus three years of related experience/training.
• Thorough knowledge of University rules and regulations, processes, protocols and procedures for budget, accounting and fund management, and/or personnel management.
• Executive level administrative experience in order to perform the essential functions of the position including office administration and management, complex scheduling, international and domestic travel arrangements, and long-range planning.
• Strong skills in communication, organizational planning, and cross-functional coordination.

Responsibilities

• Oversee scheduling, calendaring, and coordinating complex meetings, travel arrangements, speaking engagements, and special events for the Center.
• Prepare executive briefings, stakeholder-facing materials, and reports to support university partnerships and research initiatives.
• Manage confidential documentation, NDAs, MOUs, MTAs, and document control with rigorous approval workflows.
• Assist Center faculty with grants and maintain high-quality status reporting across multiple projects.

Job description

UC San Diego Health’s Sanford Stem Cell Institute seeks an experienced administrator to provide executive-level support, manage schedules, travel, and special events, and assist with grant-related activities. This role partners with Center leadership to ensure smooth operations and timely reporting.

The position emphasizes confidential documentation handling, NDA/MOU management, and coordination across university departments, donors, and researchers to advance stem cell initiatives.