Strategic Administrative Leader - Budget & Operations

Smithsonian; Washington; On-site; USD 122,000 - 158,000; Full time

Benefits offered by this job

Health, Dental & Vision Insurance

403b Retirement Plan

Transit/Commuter Benefits

Discounts for Smithsonian Memberships

Job summary

Smithsonian Gardens is seeking an Administrative Officer to serve as the director's administrative advisor and SG leadership liaison in Washington, DC. The role drives budget, HR, procurement, facilities, safety, and related operations across the unit.

Responsibilities span managing budgets, coordinating workforce planning, supervising staff, and refining processes to improve service delivery within a trust-funded, non-civil service environment.

Qualifications

• Bachelor’s degree and at least seven years of progressively responsible experience managing administrative operations.
• Master’s degree in public or business administration, human resources management, organizational leadership, or related field preferred.

Responsibilities

• Serves as the principal advisor to management on administrative operations and sensitive matters.
• Coordinates SG operations by identifying workflow gaps, streamlining processes, and implementing improvements.
• Directs all phases of budget formulation, presentation, justification, execution, and monitoring.
• Oversees procurement and financial operations, including travel requests, purchases, and gift processing.
• Provides supervision and administrative oversight of assigned staff.

Skills

Budget management

Human resources management

Procurement

Facilities management

Supervisory duties

Education

Bachelor's degree

Master's degree preferred

Job description

Smithsonian Gardens is seeking an Administrative Officer to serve as the director's administrative advisor and SG leadership liaison in Washington, DC. The role drives budget, HR, procurement, facilities, safety, and related operations across the unit.

Responsibilities span managing budgets, coordinating workforce planning, supervising staff, and refining processes to improve service delivery within a trust-funded, non-civil service environment.