Strategic Administrative Lead: Budget & Projects

City-of-Fort-Myers,-F; Fort Myers (FL); On-site; USD 42,000 - 65,000; Full time

Job summary

The City of Fort Myers is seeking a capable administrative professional to organize and coordinate departmental activities under the department head. You will handle budget, payroll, procurement, and performance evaluations while supervising staff and ensuring staff coverage.

Essential duties include preparing budgets, monitoring expenditures, scheduling vacations, processing payroll, and coordinating with contractors.

Qualifications

• Associates Degree in Business or Public Administration or related field. Experience and/or training that provides the required knowledge, skills, abilities and essential job functions may be substituted for the degree.
• Three (3) years of progressively responsible office management or related work experience.
• Requires FL Driver's License with acceptable driving record.

Responsibilities

• Oversees and coordinates departmental activities; provides administrative support for the department head.
• Manages budget and fiscal operations, procurement, payroll, performance evaluations, and special projects.
• Supervises staff: plans, assigns, and directs work; trains and evaluates performance; ensures staff coverage.
• Assists in budget preparation and monitors department expenditures; reconciles with budget.
• Prepares and manages annual and monthly vacation calendars; pre-approves leave requests.
• Processes bi-weekly payroll and overtime forms; prepares bi-weekly timesheets.
• Ensures printing of department reports, records and correspondence; attends meetings for the director/department head.
• Coordinates efforts to fulfill contractual agreements between the City and contractors/vendors.

Skills

Word processing

Spreadsheet

Database

Presentation software

Budgeting

Payroll

Procurement

Supervisory skills

Education

Associate Degree in Business or Public Administration

Job description

The City of Fort Myers is seeking a capable administrative professional to organize and coordinate departmental activities under the department head. You will handle budget, payroll, procurement, and performance evaluations while supervising staff and ensuring staff coverage.

Essential duties include preparing budgets, monitoring expenditures, scheduling vacations, processing payroll, and coordinating with contractors.