Strategic Admin Specialist for COO & ECT

Instituto; Washington (District of Columbia); Hybrid; USD 55,000 - 85,000; Full time

Job summary

Reproductive Freedom for All is seeking an Executive Administrative Assistant to support the Equity, Culture, and Talent Department, with a focus on assisting the COO and VP in day-to-day operations. The role emphasizes organizational excellence, system improvements, and transparent collaboration across the team.

The ideal candidate brings 3–4 years of admin experience supporting executives, strong interpersonal skills, and a customer-service mindset.

Qualifications

• 3–4 years of experience supporting the administration of infrastructure programs and executive operations.
• Demonstrated ability to create and maintain systems that promote organization, efficiency, and follow-through.
• Proven ability to meet deadlines and handle multiple projects simultaneously.
• Demonstrated commitment to Diversity, Equity & Inclusion in the workplace.

Responsibilities

• Support updates to procurement processes, contracts, vendor lists, and SOPs with emphasis on transparency and accountability.
• Audit department folders and personnel files for compliance and accuracy.
• Assist with meeting prep, outlines, and project management of action items.
• Track organization-wide compliance requirements and employee policy acknowledgements.
• Project manage state charitable registrations for 100% compliance.
• Maintain invoicing and department budgets using Monday.com and other tools.
• Assist with weekly reports and department meeting agendas.
• Serve as backup to receptionist for invoices processing and general approvals.

Skills

Interpersonal skills

Customer service

Communication

Time management

Tools

Google Suite

Microsoft Office

Job description

Reproductive Freedom for All is seeking an Executive Administrative Assistant to support the Equity, Culture, and Talent Department, with a focus on assisting the COO and VP in day-to-day operations. The role emphasizes organizational excellence, system improvements, and transparent collaboration across the team.

The ideal candidate brings 3–4 years of admin experience supporting executives, strong interpersonal skills, and a customer-service mindset.