Strategic Admin Partner to Executive Director

aero; El Segundo (CA); On-site; USD 51,000 - 77,000; Full time

Benefits offered by this job

Comprehensive health care

Paid holidays and vacation

401(k) plan with matching

Relocation assistance

Education assistance

Job summary

The Aerospace Corporation seeks a General Manager Administrative Partner to work with the Executive Director of Corporate Communications & Public Affairs onsite in El Segundo, CA. You will streamline workflows, align with goals, and provide administrative leadership to improve operations and meet deadlines.

Responsibilities include calendar, travel, reports, and mentoring admins while maintaining security and professional standards across the organization.

Qualifications

• High School Diploma or equivalent.
• Prior experience as a senior admin or similar role.
• Advanced administrative skills: project coordination, strategic execution of tasks, organization, detail-oriented, writing, and proofreading.
• Advanced communication & interpersonal skills: leadership, collaboration, strategic thinking, problem-solving, emotional intelligence, diplomatic, judgment, business acumen, and decision making.
• Ability to obtain and maintain a security clearance; U.S. citizenship is required.

Responsibilities

• Act as a partner, representative, and point of contact for the Executive Director by working closely with internal management, government customers, contractors, and external senior leaders.
• Organizes and prioritizes critical issues and information for the leader(s) to facilitate efficient decision making.
• Oversees coordination of employee support for the division (office space, on-boarding, timesheet administration/auditing, training requirements, supply/equipment orders).
• Coordinates and facilitates special projects, tracks actions items and deliverables.
• Coordinates division, corporate, and customer reports/deliverables/org charts (compile/edit/publish).
• Provides input and feedback on division-level activities and decisions, with follow-up communications and coordination.
• Executes strategic, proactive, and complex calendar/meeting/event planning management and conflict resolution.
• Arranges travel coordination, logistics, and expense reporting for senior leadership.
• Improves and ensures effective processes/systems within the division that provide superior organization,efficiency and industry-lead technicalbestpractices.
• Collaborates with admins across the corporation to achieve coverage and increase efficiencyand consistency.
• Leads by training and mentoring admins and is a role model by demonstrating professionalism, team collaboration, technical expertise, and leadership behavior that is consistent with the company's values.

Skills

Administrative skills

Project coordination

Strategic thinking

Communication skills

Education

High School Diploma

Tools

Outlook

Word

PowerPoint

Teams

SharePoint

Excel

Job description

The Aerospace Corporation seeks a General Manager Administrative Partner to work with the Executive Director of Corporate Communications & Public Affairs onsite in El Segundo, CA. You will streamline workflows, align with goals, and provide administrative leadership to improve operations and meet deadlines.

Responsibilities include calendar, travel, reports, and mentoring admins while maintaining security and professional standards across the organization.