Stores and Procurement Officer II

Texas A&M University System; College Station (TX); On-site; USD 43,000 - 66,000; Full time

Job summary

The Stores and Procurement Officer II at VMTH, Texas A&M University, coordinates central receiving and material management to ensure timely delivery of hospital supplies. The role involves receiving shipments, matching paperwork, and coordinating with purchasing to verify orders.

Based in College Station, TX, this full-time staff position requires attention to detail, ability to multi-task, and experience in stores/procurement.

Qualifications

• High school diploma or equivalent required.
• Five years in stores/procurement with material/warehouse/logistics experience.
• Ability to receive hazmat/dangerous goods shipping training.

Responsibilities

• Receive and distribute shipments from FedEx, UPS, and couriers.
• Record items received and match against hospital purchase orders.
• Cross-check purchases with paperwork for delivery accuracy.
• Obtain signatures for delivered items during intake.
• Assist Central Receiving Manager and maintain stock of hospital supplies.

Skills

Multi-tasking

Hazmat shipping

Microsoft Office (Excel/Outlook/Word)

Forklift operation

Customer service

Education

High school diploma or equivalent

Job description

Job Title

Stores and Procurement Officer II

Agency

Texas A&M University

Department

Vet Med-Teaching Hospital

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Our Commitment

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.

Who we are

The Veterinary Medical Teaching Hospital (VMTH) includes the Small Animal Hospital and the Large Animal Hospital , both of which are dedicated to the total well-being and care of a pet throughout its lifetime. We work with great people, great clinicians, and great educators with a passion for animals and educating others that allows us to provide total care for animal patients while helping to train the next generation of veterinarians.

What we want

The Stores and Procurement Officer II is a primary support position in the Central Receiving unit of the Veterinary Medical Teaching Hospital. This position assists with all areas of Central Receiving and conducts multiple duties related to shipment and receipt of Hospital supplies in a hands-on manner. This Stores and Procurement Officer will also be responsible for Material Management as well.

What you need to know

Salary: Commensurate based on education and experience

Schedule/Location: Mon - Fri | 8am-5pm | College Station, TX

Cover Letter/Resume: A cover letter and resume are strongly recommended and will help in our review. You may upload them on the application under the CV/Resume section.

Please note: Persons in this position are considered essential when the University declares an emergency, campus closure, class cancellation, etc, and therefore required to report to work and remain on duty unless/until relieved by the direct supervisor

Qualifications

Required Education and Experience

• High school diploma or equivalent combination of education and experience.
• Five years in stores and procurement work to include some experience in material management, warehouse management, logistics coordination, purchasing and/or inventory control, shipping and receiving and delivery, or related experience.
• Ability to receive training in hazmat/dangerous goods shipping regulations.

Preferred Qualifications

• Valid driver's license or ability to obtain one within 30 days of employment.
• Experience operating a forklift.
• Experience with Microsoft Office, including One Drive, Excel, Teams, Outlook and Word.
• Experience working with internal and external customers.

Knowledge, Skills, and Abilities

• Ability to multi-task and work cooperatively with others.
• Ability to receive training in hazmat/dangerous goods shipping regulations.

Responsibilities

Receive and Distribute

• Receives freight from Fed Ex, Airborne, UPS, Common Carriers, and other courier services.
• Records items received as "mail", hospital (purchase orders), or Pharmacy.
• Identifies items by addressee (person or department), originating source, quantity per related shipment, purchase order number where applicable and date received.
• Cross-checks Hospital purchases against originating paperwork to assure accurate delivery.
• Photocopies accompanying packing list or other related papers is retained with the item for delivery verification and subsequent possible use by the ordering person or department.
• Routes original packing lists to the purchasing agent for matching with invoicing records.
• Sorts and delivers items received.
• Obtains signatures indicative of item delivery for each piece of freight handled by Central Receiving personnel.

Receiving and Preparing Outgoing Shipments

• Receives and prepares out-going shipments for handling by the U.S. Postal system, selected courier service companies, and common carrier.
• Performs shipping assignments based on originating department's/person's instructions.
• Arranges all shipments on same day are received unless cleared with the originating party.
• Verifies and/or tracks shipments if requested.
• Initiates process for reimbursement if shipment is late or lost.
• Assures compliance with 49CFR/IATA Regulations for HazMat materials sent out.
• Assures out-going shipments have the required return labeling and are given to the courier driver.
• Maintains records of all shipments.

General

• Receives requests from service areas within the hospital to gather and quantities of supplies kept in warehouse and delivers the supplies to the proper service area.
• Assists Manager as needed in maintaining stock of departmental office/shipping supplies.
• Assists Central Receiving Manager as needed by acting as back up for VMTH Spare Keys duties.
• Routinely sweeps aisles and other open areas and dusts exposed work surfaces as necessary to maintain a clean work environment.
• Maintains orderliness of desk/work area.
• Answers telephone inquiries as relat