Stock Administration Analyst

The Regional Municipality of Durham; New York (NY); Remote; USD 55,000 - 80,000; Full time

Job summary

The Regional Municipality of Durham seeks a Project Administrator to manage Employee Stock Purchase Plans and support business initiatives. This remote role encompasses project management, auditing, and improving reconciliation processes while fostering strong customer relations. Ideal candidates will have a bachelor's degree, solid analytical skills, and proficiency in Microsoft applications.

Qualifications

• Bachelor's degree or equivalent in a relevant field is preferred.
• Strong project management and customer service skills required.
• Proficiency in Microsoft applications necessary.

Responsibilities

• Manage various projects end-to-end from development to implementation.
• Audit and balance reconciliation reporting for accuracy.
• Assist associates and customers with stock-related inquiries.

Skills

Project Management

Analytical Thinking

Customer Service

Time Management

Communication

Education

Bachelor's Degree in related field

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Position Purpose:

To arrange and administer the documentation of supporting material related to grants, exercises, and cancellations of the HD stock option program. To assist in the re-engineering of business processes in Stock Administration and aide in the integration of new business initiatives to support the business directives. To lead the administration of Employee Stock Purchase Plans including but not limited to communication coordination, materials, allocation and reporting of plan distributions.

• Audit and balance daily, weekly, month-end and quarterly close reconciliation reporting for Account Consolidations in a quick turnaround. Monitor and review accounting procedures to verify quality control and accuracy. Review, research and resolve any reporting variances. Work with other departments to resolve discrepancies and improve the reconciliation process. Review monthly reconciliation and ensure proper follow-up is made and documented.
• Independently identify needs and initiate value creating projects, recommend solutions for improvement opportunities.
• Collect information, compile and analyze data and prepare in a presentable format for manager. Maintain, update and print additional reports as needed.
• Prepare manual transmission for associate demographic and grant information and disburse accordingly with ease. Monitor all aspects of auditing and balance of weekly incoming transmissions to ensure integrity of data reporting.
• Assist with phone calls from associates and external customers regarding various stock related issued.
• Answer and address miscellaneous phone calls elevated due to complex problem/issues and take corrective action for results.
• Provide special reporting and support various special projects as assigned by the manager.

Key Responsibilities:

• Manage various projects end-to-end from development & documentation to implementation
• Leverage trend data and knowledge of past experiences to identify opportunities to improve existing practices and generate practical solutions
• Work with Benefits Administrator and/or other vendors on resolution of escalated participant issues, plan eligibility, and reporting
• Budgeting and bill payment
• Conduct competitive analyses as needed
• Produce presentations for leadership team

This position is primarily remote, with the exception of on-site meetings and team activities.

Preferred Qualifications:

• The knowledge, skills and abilities typically acquired through the completion of a bachelor's degree program or equivalent degree in a field of study related to the job.
• Strong computer software skills including proficiency in Microsoft applications such as Word, Excel, and PowerPoint
• Independently execute responsibilities incorporating pro-active analytical thinking. Must possess strong project management skills. Demonstrate creative thinking problem solving skills.
• Proven reconciliation and improvement abilities
• Strong customer service skills accompanied with excellent communication skills.
• Must be a pro-active self-starter with solid time management skills. Ability to multi-task outside primary area of responsibility.
• High level of integrity.
• Proven ability to motivate and champion change to execute department metrics. Must possess a positive attitude and exhibit strong initiative.

Competencies:

• Strong project management, analytical and critical thinking skills
• Ability to drive change and influence others
• Multi-tasking and working in fast paced environment
• Ability to work successfully in a team environment and maintain strong working relationships
• Superior verbal and written communication skills; strong presentation skills