Stewardship and Events Coordinator

Berkeley Preparatory School; Tampa (FL); On-site; USD 45,000 - 60,000; Full time

Job summary

Berkeley Preparatory School seeks a Stewardship and Events Coordinator to manage event planning and execution, enhancing engagement with the community. This full-time role offers an opportunity to contribute to a dynamic team focused on educational excellence and strong stakeholder relationships.

Qualifications

• Three years of experience in special event planning preferred.
• Proficient in Microsoft Office and Google Workspace.
• Experience with high-profile events in educational settings is a plus.

Responsibilities

• Plan and execute events such as Lifetime Giving Society celebrations and Reunion Weekend.
• Manage event logistics, communications, and budget oversight.
• Coordinate with vendors and maintain up-to-date information on events.

Skills

Event Planning

Organizational Skills

Communication

Team Collaboration

Attention to Detail

Education

Bachelor's Degree

Tools

Raiser’s Edge

Microsoft Office Suite

Google Workspace

Job description

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Berkeley Preparatory School - a school free of government interference located in beautiful Tampa, Florida.

Founded in 1960, Berkeley Preparatory School is an independent, co-educational, Episcopal affiliated college preparatory school with a current enrollment of 1,400 students in grades Pre-K through 12. Notably, the school operates completely free of interference from state and local governments. Employees at Berkeley are amongst the most well-compensated in the industry and are supported assiduously in tangible and intangible ways.

At Berkeley, we seek to educate the whole child by nurturing students’ intellectual, emotional, spiritual, and physical development so they may attain their highest potential. We are committed to providing an inclusive and diverse learning community that develops the character of and a strong sense of social responsibility in each student.

Berkeley is located on a beautiful and well-equipped 86-acre campus, consisting of 29 state-of-the-art buildings. Our proud mascot is the Buccaneer. Graduates are passionate, well-rounded individuals who have learned the core values of discipline, diligence and integrity while mastering a rigorous, engaging curriculum and enjoying a myriad of co-curricular opportunities.

The tax advantages of living in Florida are significant, and the Tampa Bay region offers an incomparable lifestyle replete with sunshine, year-round outdoor activity, and rich culture. Safe and easy to navigate, Tampa Bay is a wonderful place to make a life.

Stewardship and Events Coordinator:

Berkeley Preparatory School is seeking a dynamic and detail-oriented Stewardship and Events Coordinator to join our Advancement team. This full-time, benefits-eligible position plays a vital role in planning, coordinating, and executing a wide range of events that support the school's mission and strengthen engagement with alumni, parents, faculty, and friends of Berkeley. The Coordinator is responsible for event logistics, budget oversight, communications, and post-event follow-up, and reports directly to the Associate Director of Institutional Advancement. We are looking for a strategic planner and creative thinker who thrives in a fast-paced, team-oriented environment and demonstrates exceptional organizational and interpersonal skills.

Primary Responsibilities

Event Planning and Execution

• Serve as the lead planner and primary point of contact for all Advancement events, including but not limited to:
• Lifetime Giving Society celebrations
• Society for Excellence events
• Tailgates
• New Parent gatherings
• Faculty/Staff functions
• Collaborate with the Director of Alumni Engagement on alumni events both on- and off-campus, such as:
• Reunion Weekend
• Hall of Fame
• Alumni Awards
• Regional receptions
• Lectures and panels
• Legacy Event at Baccalaureate
• Manage comprehensive event logistics, including scheduling, communications, budgeting, materials, briefings, nametags, gifts, and follow-up.
• Support broader school-wide events such as Grandparents’ Day and Buc Bash.
• Coordinate with external vendors for contracts, catering, A/V equipment, rentals, and other event services.
• Accurately track and code event attendance in Raiser’s Edge.
• Maintain up-to-date event information on the school website and calendars.
• Monitor attendee engagement post-event, recommend improvements, and facilitate feedback sessions.
• Support stewardship plans for major gift and annual giving societies through tailored recognition, communications, and events.
• Work closely with Advancement leadership to identify opportunities and trends to enhance the events program and deepen stakeholder engagement.
  
  
  

Stewardship and Administrative Support

• Create and manage invitation and RSVP lists using Raiser’s Edge.
• Support a collegial and collaborative office culture.
• Perform other duties as assigned.
  
  
  

Qualifications & Competencies

Required:

• Bachelor’s Degree
• Minimum of three years of experience in special event planning; preference for experience with high-profile events in a corporate, school, or university setting
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and Google Workspace
• Strong written and verbal communication skills
• Exceptional attention to detail and organizational skills
• Willingness to work early mornings, evenings, and weekends as needed
• Ability to manage multiple projects simultaneously and adapt to changing priorities
• Collaborative, flexible, and self-motivated
  
  
  

Preferred:

• Experience using Raiser’s Edge or similar software for event functions including creating registration forms, tracking attendance and recording relationships
  
  
  

Core Competencies

• Excellent communication skills; builds trust and demonstrates accountability
• Cross-cultural competence and a commitment to inclusion and belonging
• Servant leadership mindset with a drive for excellence and team development
• Ability to understand institutional goals and align responsibilities accordingly
• Strong time management and deadline-oriented work ethic
• Receptive to feedback and committed to professional growth
• Maintains confidentiality and discretion at all times
  
  
  

Compensation And Benefits

The appointment will begin July 1, and is a full-time, salary, non-exempt position with full benefits. The compensation package will be very competitive nationally and commensurate with experience, degree attainment, and the national independent school and college markets.

All inquiries and nominations are kept confidential.

Berkeley Preparatory School does not discriminate on the basis of age, sex, religion, race, color, sexual orientation, gender identity, genetic information, disability, national or ancestral origin, or any other status protected by law, in the administration of its educational policies, scholarship programs, athletic programs, and other School-administered programs, or in the administration of its hiring and employment practices.

The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Management and Manufacturing

• Industries

  Primary and Secondary Education

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