Statewide Facility Assessment Administrator

State of Oregon; Salem, Salem (OR, VA); Hybrid; USD 6,000 - 9,000; Full time

Job summary

State of Oregon's Oregon Department of Education (ODE) seeks a Statewide Facility Assessment Administrator to lead the statewide facility assessment program, manage contracts with third‑party assessors, and set data standards across districts.

Hybrid work model with onsite collaboration, site visits, and travel to districts; requires a valid driver's license and reliable transportation.

Qualifications

• Bachelor's degree plus four years of program coordination or administration experience.
• Or a combination equaling seven years of relevant experience.

Responsibilities

• Ensure assessors use correct tools, methodologies, and standards for consistent data collection.
• Direct third-party contractors to coordinate work with districts while complying with policies.
• Be the single point of contact for districts and third-party assessors.

Skills

Contract Administration

Data Quality

Technical Support

Communication

Education

Bachelor's Degree in Business or Public Administration

Job description

Position Title: Statewide Facility Assessment Administrator

Classification: Program Analyst 3

Salary: $5,988 - $9,191 ($6,401 - $9,828 PERS)

Type: Permanent, Full-time, Non-Exempt

Job Overview

We are seeking a Statewide Facility Assessment Administrator to join our Office of School Facilities team at the Oregon Department of Education (ODE). This is a permanent position represented by the Service Employees International Union (SEIU).

This position follows a hybrid work model. Onsite presence will be required when business or operational needs are best supported in person, such as collaboration, training, or work that requires access to onsite resources.

This position will travel to districts and conduct site visits to audit the third-party assessors and explain results to districts. A driver’s license, an acceptable driving record, a personal vehicle, or an alternative means of transportation are required for this position. Employees approved to work remotely must have a reliable and secure internet connection and maintain a professional work environment that supports productivity.

What you will do!

You will administer and oversee Oregon's statewide school facility assessment program by developing and managing contracts with third-party assessors, establishing and maintaining facility assessment standards, ensuring the quality and integrity of facility data, and leveraging assessment information to inform statewide policy, funding decisions, and strategic planning related to school facilities. This position serves as the lead contract administrator for the statewide facility assessment program and is responsible for developing, procuring, and managing contracts for third-party assessment services that collect facility condition data from school buildings throughout Oregon. As the primary point of contact for contracted assessors, this position provides technical guidance, monitors contract performance, ensures contractual requirements are met, manages assessment related funding, and oversees future procurement and contract renewal processes. This position will also be responsible for administering the competitive contracting process and recommending improvements to contract requirements and program delivery over time. You will have the opportunity to work with the Office of School Facilities team which is a dedicated, collaborative, and supportive team working across a variety of facilities grants and programs.

Typical Duties

• Ensures assessors are using correct tools, methodologies, and standards to support consistent data collection.


• Directs third-party contractor to coordinate and plan assessment work with districts to maximize effectiveness of assessments while complying with local district policies.


• Be the single point of contact for districts and third-party assessors.

Minimum Qualifications (Required)

• A Bachelor's Degree in Business or Public Administration, Behavioral or Social Sciences, or a degree related to the agency program that demonstrates the capacity for the knowledge and skills; and four years experience coordinating or administering a program OR; Any combination of experience or education equivalent to seven years of experience that typically supports the knowledge and skill requirements listed for the classification.

Preferred Skills & Knowledge (Desired Attributes)

• Contract Administration Experience: Demonstrated experience developing, administering, monitoring, or evaluating contracts, procurement processes, and vendor performance.


• Data Quality and Analysis Skills: Demonstrated experience reviewing, validating, correcting, integrating, or analyzing program data for accuracy, consistency, and usefulness.


• Technical Assistance and Stakeholder Support: Ability to provide clear guidance, training, consultation, and technical assistance to districts, contractors, public agencies, or external partners.


• Communication and Relationship Management: Strong written and verbal communication skills with the ability to serve as a primary point of contact for internal and external partners.

Veterans Preference

Eligible veterans and Oregon National Guard service members (current and former) who meet the qualifications of the position will be awarded candidate preference. Be sure to submit your documentation prior to the close date of this posting to have the preference considered.

Visa Sponsorship

The Oregon Department of Education does not offer visa sponsorship. Applicants must be authorized to work in the United States. Applicants who require VISA sponsorship will not be considered at this time.

Equal Employment Opportunity

The Department of Education is an equal employment opportunity & affirmative action employer committed to a diverse workforce.

The Department strives to create an inclusive environment that welcomes and values the diversity of the people we serve.

We foster fairness, equity, and inclusion to create a workplace environment where everyone is treated with respect and dignity.

Office Mission and Culture

The Oregon Department of Education’s mission is to foster equity and excellence for every learner through collaboration with educators, partners, and communities. In fulfilling its mission, ODE has the vision to ensure all students have access to and benefit from a world-class, well–rounded, and equitable education system.

The Office of School Facilities oversees several grants and programs designed to help districts provide healthy, safe, and warm facilities for their students. The programs are divided into direct grants to districts and providing technical assistance to the districts. The Office of School Facilities connects to the larger ODE mission by supporting districts in improving the actual classrooms. The Office focuses on equity and works to provide additional resources to those districts that have less capacity for facility improvements. The Office has several high-profile programs and holds itself to high levels of accountability and integrity as a result.

This position is located within the Office of School Facilities of the Oregon Department of Education (ODE).

Application Deadline: 08/22/2026.