Statements & Investor Reporting Analyst

Baird Careers; Milwaukee (WI); On-site; USD 65,000 - 90,000; Full time

Job summary

Robert W. Baird & Co. Incorporated in Milwaukee seeks a Statements & Investor Reporting Analyst to support client statements, trade confirmations, proxy materials, and prospectus documents, ensuring accuracy and timely delivery.

The role collaborates with Operations, Technology, Compliance, and vendors to manage reporting activities, support audits and controls, and lead small process-improvement projects that strengthen the client experience and regulatory compliance.

Qualifications

• 3+ years in financial services, operations, or related field
• Bachelor's degree in Finance, Business, Accounting, or related field
• FINRA SIE & Series 99 within 12 months of hire
• Strong analytical and problem-solving skills
• Knowledge of reporting workflows, data feeds, and client communications processes
• Ability to manage deliverables with project and audit work
• Experience supporting audits, controls, documentation, or process reviews
• Opportunity to identify process improvements and controls enhancements
• Attention to detail and deadline-driven mindset
• Excellent communication and collaboration with Operations, Technology, Compliance, and external partners
• Proficiency in Excel and familiarity with reporting systems and data-driven processes
• SQL Server experience is a plus
• Sound judgment within established guidelines
• Ability to work independently and in a team environment

Responsibilities

• Oversee reporting deliverables related to client statements, trade confirmations, proxy materials, and prospectus documents
• Analyze workflows, data feeds, and pricing information to identify issues and coordinate resolution
• Serve as a point of contact for assigned processes, platforms, or vendor activities
• Lead smaller projects and support reporting enhancements, workflow updates or control improvements
• Support audits, controls, and procedural documentation for investor reporting processes
• Monitor reporting trends, exceptions, and risks; suggest quality improvements
• Collaborate with internal stakeholders and external vendors to resolve issues
• Participate in testing, validation, and implementation of system or reporting changes
• Provide guidance to junior teammates on day-to-day questions and process execution
• Contribute to a strong control environment by documenting findings and implementing changes

Skills

Analytical thinking

Problem solving

Attention to detail

Communication

Education

Bachelor's degree in Finance, Business, Accounting, or related field

Tools

Excel

SQL Server

Reporting systems

Vendor platforms

Job description

About The Role:

The Statements & Investor Reporting Analyst plays an important role in supporting the accurate and timely delivery of client-facing communications and regulatory materials across Baird’s Private Wealth Management and broader business lines. This role is responsible for overseeing assigned reporting deliverables related to client statements, trade confirmations, proxy materials, prospectus documents, data feeds, and pricing support, while applying analytical thinking and process knowledge to ensure quality, resolve issues, and strengthen operational effectiveness.

Working from our Milwaukee headquarters in a collaborative team environment, this role partners closely with Operations, Technology, Compliance, and vendor partners to manage reporting-related activities, support audits and controls, and lead smaller projects and process improvements that enhance the client experience and support regulatory compliance.

The Impact You’ll Make

• Own assigned reporting deliverables related to statements, confirmations, proxy materials, prospectus documents, and related investor reporting outputs, ensuring accuracy, completeness, and timely delivery
• Analyze reporting workflows, data feeds, and pricing-related information to identify issues, determine root causes, and coordinate resolution
• Serve as a key point of contact for assigned processes, deliverables, platforms, or vendor-supported activities
• Lead smaller projects and support implementation efforts related to reporting enhancements, workflow updates, or control improvements
• Support and help coordinate audits, compliance reviews, control activities, and procedural documentation related to investor reporting processes
• Monitor reporting trends, exceptions, and operational risks, and recommend improvements to strengthen quality and efficiency
• Partner with internal stakeholders and external vendors to resolve issues, manage process changes, and maintain reliable reporting operations
• Participate in testing, validation, and implementation support for system, file, or reporting changes
• Provide guidance and support to specialists and senior specialists on day‑to‑day questions, exceptions, and process execution
• Contribute to a strong control environment by identifying gaps, documenting findings, and helping implement process improvements

What You’ll Bring to Baird

• Minimum of 3+ years of relevant experience in financial services, operations, or a related environment, or equivalent combination of education and experience
• Bachelor’s degree in Finance, Business, Accounting, or a related field, or equivalent combination of education and experience
• FINRA Series SIE & Series 99 within 12 months of hire
• Strong analytical and problem‑solving skills, with the ability to evaluate reporting issues, research root causes, and recommend solutions
• Working knowledge of financial services operations, reporting workflows, data feeds, and client communication processes
• Ability to manage assigned deliverables and balance day‑to‑day responsibilities with project and audit‑related work
• Experience supporting audits, controls, procedural documentation, or process reviews
• Ability to identify opportunities for process improvement and contribute to workflow or control enhancements
• Strong attention to detail and commitment to accuracy in deadline‑driven environments
• Effective communication and collaboration skills across Operations, Technology, Compliance, and external partners
• Proficiency in Microsoft Excel and familiarity with reporting systems, vendor platforms, or data‑driven processes
• Experience with SQL Server a plus
• Ability to exercise sound judgment and make informed decisions within established guidelines
• Demonstrated ability to work independently while contributing effectively in a team‑based environment