State Court Administrator-Clerk of Court

Macon-Bibb County Consolidated Government; Macon (GA); On-site; USD 90,000 - 130,000; Full time

Benefits offered by this job

Medical / Dental / Vision plans

Prescription coverage

Discounted Fitness centers

State pension plan

Deferred Compensation Plan

Flexible Spending Account(s)

Employee Assistance Program

Annual/Sick Leave

Group Life Insurance

Job summary

Macon-Bibb County Consolidated Government is seeking a State Court Administrator-Clerk of Court to lead the Clerk’s Office, manage the Court’s budget, and supervise staff. The role includes oversight of the PeachCourt eFiling system and the Court Management System, plus developing interfaces and ensuring compliance with state law.

The ideal candidate will have a law degree and at least five years of legal or related experience, strong leadership, problem-solving, and communications skills, and

Qualifications

• Law degree required.
• At least 5 years of experience practicing law or equivalent.
• Knowledge of court operations and governance.

Responsibilities

• Supervise Clerk’s Office staff and conduct periodic performance reviews.
• Oversee collection, deposit, disbursement, and accounting for fines and fees.
• Prepare and monitor annual budget and monthly/annual reports.
• Maintain eFiling and Case Management interfaces; develop and maintain system integrations.
• Ensure compliance with statutory requirements and public interactions with the Court.
• Research, pursue, and administer grants; update and maintain Court communications and websites.

Skills

Leadership

Project management

Interpersonal skills

Problem solving

Public relations

Time management

Policy interpretation

Education

Law degree

Tools

Microsoft Office

eCourt

PeachCourt

Job description

Summary

• Supervise and manage the staff of the Clerk’s Office, including periodic performance reviews.
• Responsible for collection, deposit, disbursement, and accounting for all fines and fees paid to the Court, including monthly disbursement reports.
• Prepare and monitor the Court’s annual budget, and request adjustments, as needed;.
• Prepare monthly case count reports for the Judges and annual case count report for Administrative Office of the Courts.
• Provide accurate and timely information for annual audit.
• Oversee the eFiling system (PeachCourt); the Court’s Case Management System (currently eCourt); and the development, implementation, and maintenance of interfaces with the Case Management System, including e- filing, Probation, DDS, GCIC, electronic payments, Georgia State Patrol, BSO, and more to be identified to improve the use of technology.
• Strategic planning recommendations for improved efficiencies in operations of the Court and the Clerk’s Office.
• Responsible for Human Resources matters, including current and future needs’ assessments.
• Responsible for technology resources, including current and future needs’ assessments regarding hardware (computers, copiers, monitors, imaging equipment) and software.
• Keep the Court and the Clerk’s Office current in changes in the law and new developments through participation in the Georgia Council of Court Administrators.
• Research, pursue, and administer grants to achieve objectives designated for the Court.
• Maintain and operate the Court’s audio, visual, and recording systems in the courtrooms.
• Update and maintain all information on the Court’s website.
• Act as the liaison with other courts, departments, agencies, lawyers, and the public.
• Assure the Clerk’s Office’s practices, procedures, and actions are compliant with statutory requirements.
• Identify and implement ways to simplify the public’s interaction with the Court (jurors; traffic payments).
• Evaluate and streamline processes and procedures involving the Judges, the Clerk’s Office, the Solicitors, the Probation Office, lawyers, and self-represented litigants.
• Request and obtain equipment, licenses, access, and technology to set up new hires and interns/externs.
• Responsible for preparation and submission of appeals.
• Reconcile bank accounts/statements monthly.
• Perform all duties assigned by law for the Clerk of Court.

Essential Duties And Responsibilities

• Supervise and manage the staff of the Clerk’s Office, including periodic performance reviews.
• Responsible for collection, deposit, disbursement, and accounting for all fines and fees paid to the Court, including monthly disbursement reports.
• Prepare and monitor the Court’s annual budget, and request adjustments, as needed;.
• Prepare monthly case count reports for the Judges and annual case count report for Administrative Office of the Courts.
• Provide accurate and timely information for annual audit.
• Oversee the eFiling system (PeachCourt); the Court’s Case Management System (currently eCourt); and the development, implementation, and maintenance of interfaces with the Case Management System, including e- filing, Probation, DDS, GCIC, electronic payments, Georgia State Patrol, BSO, and more to be identified to improve the use of technology.
• Strategic planning recommendations for improved efficiencies in operations of the Court and the Clerk’s Office.
• Responsible for Human Resources matters, including current and future needs’ assessments.
• Responsible for technology resources, including current and future needs’ assessments regarding hardware (computers, copiers, monitors, imaging equipment) and software.
• Keep the Court and the Clerk’s Office current in changes in the law and new developments through participation in the Georgia Council of Court Administrators.
• Research, pursue, and administer grants to achieve objectives designated for the Court.
• Maintain and operate the Court’s audio, visual, and recording systems in the courtrooms.
• Update and maintain all information on the Court’s website.
• Act as the liaison with other courts, departments, agencies, lawyers, and the public.
• Assure the Clerk’s Office’s practices, procedures, and actions are compliant with statutory requirements.
• Identify and implement ways to simplify the public’s interaction with the Court (jurors; traffic payments).
• Evaluate and streamline processes and procedures involving the Judges, the Clerk’s Office, the Solicitors, the Probation Office, lawyers, and self-represented litigants.
• Request and obtain equipment, licenses, access, and technology to set up new hires and interns/externs.
• Responsible for preparation and submission of appeals.
• Reconcile bank accounts/statements monthly.
• Perform all duties assigned by law for the Clerk of Court.

Education, Training and Experience

The State Court Administrator-Clerk of Court shall have a law degree and at least 5 years of experience practicing law or similar experience which provides the required knowledge, skills, and abilities to successfully perform the duties and responsibilities of the position.

Knowledge, Skills, And Abilities

• Laws, operations, and procedures governing the functions of the State Court.
• The system of courts in the State of Georgia, including appellate courts.
• Simple accounting and mathematics.
• Supervision and management of personnel (Leadership).
• Problem solving.
• Project management.
• Public relations.
• Interpersonal skills within the Court, the County, and the State Agencies who relate to the Court.
• Good judgment, consistency, timeliness.
• Prioritize multiple tasks and complete tasks accurately and timely, with minimal supervision.
• Confidentiality and security of private or confidential information.
• Microsoft Office, Word, Excel, and court management systems.
• English grammar and spelling.

AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER

• Medical / Dental / Vision plans
• Prescription coverage
• Discounted Fitness centers
• State pension plan
• Deferred Compensation Plan
• Flexible Spending Account(s)
• Employee Assistance Program
• Annual/Sick Leave
• Group Life Insurance