State Court Administrator-Clerk of Court

Macon-Bibb County Government; Macon (GA); On-site; USD 65,000 - 90,000; Full time

Job summary

The State Court Administrator-Clerk of Court in Macon-Bibb County manages the Clerk’s Office staff, finances, technology, and regulatory compliance for the Court. The role oversees clerical operations, ensures accurate accounting of fines and fees, and prepares monthly and annual reports for the Judges and state offices.

This leadership position requires a law degree and at least five years of legal or similar experience, with strong supervisory, budgeting, public relations, and

Qualifications

• Requires a law degree and at least 5 years of experience practicing law or similar.
• Managerial skills, understanding of civil and criminal procedures, financial and technological competency.
• Basic skills in public relations.

Responsibilities

• Supervise and manage the staff of the Clerk’s Office, including periodic performance reviews.
• Responsible for collection, deposit, disbursement, and accounting for all fines and fees paid to the Court, including monthly disbursement reports.
• Prepare and monitor the Court’s annual budget, and request adjustments as needed.
• Prepare monthly case count reports for the Judges and annual case count report for Administrative Office of the Courts.
• Provide accurate and timely information for annual audit.
• Oversee the eFiling system (PeachCourt); the Court’s Case Management System (currently eCourt); and the development, implementation, and maintenance of interfaces with the Case Management System, including e-filing, Probation, DDS, GCIC, electronic payments, Georgia State Patrol, BSO, and more to be identified to improve the use of technology.
• Strategic planning recommendations for improved efficiencies in operations of the Court and the Clerk’s Office.
• Responsible for Human Resources matters, including current and future needs’ assessments.
• Responsible for technology resources, including current and future needs’ assessments regarding hardware and software.
• Keep the Court and the Clerk’s Office current in changes in the law and new developments through participation in the Georgia Council of Court Administrators.
• Research, pursue, and administer grants to achieve objectives designated for the Court.
• Maintain and operate the Court’s audio, visual, and recording systems in the courtrooms.
• Update and maintain all information on the Court’s website.
• Act as the liaison with other courts, departments, agencies, lawyers, and the public.
• Assure the Clerk’s Office’s practices, procedures, and actions are compliant with statutory requirements.
• Identify and implement ways to simplify the public’s interaction with the Court (jurors; traffic payments).
• Evaluate and streamline processes and procedures involving the Judges, the Clerk’s Office, the Solicitors, the Probation Office, lawyers, and self-represented litigants.
• Request and obtain equipment, licenses, access, and technology to set up new hires and interns/externs.
• Responsible for preparation and submission of appeals.
• Reconcile bank accounts/statements monthly.
• Perform all duties assigned by law for the Clerk of Court.

Job description

The State Court Administrator-Clerk of Court manages the personnel in the Clerk’s Office, oversees the clerical operations of the Court, the finances of the Court, the technology of the Court, and the statutory and regulatory compliance of the Court. The credentials for this position include a law degree and at least 5 years of experience practicing law or similar experience. The position requires managerial skills, legal education and understanding of civil and criminal procedures, financial and technological competency, and basic skills in public relations.

• Supervise and manage the staff of the Clerk’s Office, including periodic performance reviews.
• Responsible for collection, deposit, disbursement, and accounting for all fines and fees paid to the Court, including monthly disbursement reports.
• Prepare and monitor the Court’s annual budget, and request adjustments, as needed;.
• Prepare monthly case count reports for the Judges and annual case count report for Administrative Office of the Courts.
• Provide accurate and timely information for annual audit.
• Oversee the eFiling system (PeachCourt); the Court’s Case Management System (currently eCourt); and the development, implementation, and maintenance of interfaces with the Case Management System, including e- filing, Probation, DDS, GCIC, electronic payments, Georgia State Patrol, BSO, and more to be identified to improve the use of technology.
• Strategic planning recommendations for improved efficiencies in operations of the Court and the Clerk’s Office.
• Responsible for Human Resources matters, including current and future needs’ assessments.
• Responsible for technology resources, including current and future needs’ assessments regarding hardware (computers, copiers, monitors, imaging equipment) and software.
• Keep the Court and the Clerk’s Office current in changes in the law and new developments through participation in the Georgia Council of Court Administrators.
• Research, pursue, and administer grants to achieve objectives designated for the Court.
• Maintain and operate the Court’s audio, visual, and recording systems in the courtrooms.
• Update and maintain all information on the Court’s website.
• Act as the liaison with other courts, departments, agencies, lawyers, and the public.
• Assure the Clerk’s Office’s practices, procedures, and actions are compliant with statutory requirements.
• Identify and implement ways to simplify the public’s interaction with the Court (jurors; traffic payments).
• Evaluate and streamline processes and procedures involving the Judges, the Clerk’s Office, the Solicitors, the Probation Office, lawyers, and self-represented litigants.
• Request and obtain equipment, licenses, access, and technology to set up new hires and interns/externs.
• Responsible for preparation and submission of appeals.
• Reconcile bank accounts/statements monthly.
• Perform all duties assigned by law for the Clerk of Court.

The State Court Administrator-Clerk of Court shall have a law degree and at least 5 years of experience practicing law or similar experience which provides the required knowledge, skills, and abilities to successfully perform the duties and responsibilities of the position.

• Laws, operations, and procedures governing the functions of the State Court.
• The system of courts in the State of Georgia, including appellate courts.
• Simple accounting and mathematics.
• Supervision and management of personnel (Leadership).
• Problem solving.
• Project management.
• Public relations.
• Interpersonal skills within the Court, the County, and the State Agencies who relate to the Court.
• Good judgment, consistency, timeliness.
• Prioritize multiple tasks and complete tasks accurately and timely, with minimal supervision.
• Confidentiality and security of private or confidential information.
• Microsoft Office, Word, Excel, and court management systems.
• English grammar and spelling.

AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER