Staffing Manager (Must Have Scheduling Experience)

TheKey; Palo Alto (CA); On-site; USD 68,000 - 75,000; Full time

Job summary

A leading company in home care services is seeking a Staffing Manager with experience in scheduling and caregiver management. The successful candidate will oversee caregiver training, manage schedules, and ensure compliance with health and safety regulations. This mid-senior level role offers a competitive salary and the opportunity to make a significant impact in the lives of clients.

Benefits

Medical/Dental/Vision Insurance

401(k) Matching

Employee Assistance Program

Qualifications

• Two years experience in health care or related industry.
• One year of scheduling experience in health care preferred.

Responsibilities

• Train and supervise caregivers, ensuring effective care delivery.
• Manage caregiver schedules and ensure compliance with standards.
• Conduct performance evaluations and implement development plans.

Skills

Communication

Multi-tasking

Organizational Skills

Education

Bachelor’s degree in a related field

Job description

Staffing Manager (Must Have Scheduling Experience)

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Staffing Manager (Must Have Scheduling Experience)

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Join to apply for the Staffing Manager (Must Have Scheduling Experience) role at TheKey

For nearly 20 years, TheKey has helped clients achieve successful long-term aging at home with comprehensive, concierge-based care. Ensuring the dignity, safety, and independence of its clients, TheKey is committed to changing how the world lives and ages at home. Employee-teams get the training, resources, and support they need to deliver an exceptional care experience for clients and their families. Founded in Silicon Valley, TheKey has grown from a single location to service coverage throughout North America enabling clients to live life on their own terms, in their own homes.

Essential Duties And Responsibilities

• Train and supervise caregivers, providing guidance, mentorship, and support to ensure they deliver compassionate and effective care to clients.
• Provide supervision to the caregivers, including coaching, counseling, and corrective action, ensuring the caregivers are fully prepared for assigned duties
• Conduct performance evaluations, offer feedback, and implement development plans to enhance caregiver skills and performance.
• Ensure that caregivers are matched appropriately with clients based on the needs of the client, the caregivers' skills, experience, and availability.
• Develop and manage caregiver schedules, ensuring adequate coverage for all clients and responding promptly to changes or emergencies.
• Coordinate with administrative staff to facilitate seamless communication and efficient workflow between caregivers and the office.
• Conduct regular assessments of care services to ensure compliance with established organizational standards and state regulations.
• Implement quality improvement initiatives based on feedback and evaluation results to enhance the quality of care provided.
• Support and facilitate ongoing training for caregivers to enhance their skills
• Ensure caregivers are up to date in their licensing and compliance
• Serve as point of contact for caregivers in communications and/or troubleshooting when trying to resource assistance from benefits, payroll, and corporate human resources
• Maintain accurate records ensuring that caregiver profiles, timekeeping, and availability are kept up to date. Responsible for properly entering client and caregiver scheduling information into appropriate systems and updating as necessary.
• Review caregiver payroll, including timekeeping, time off requests and approve daily/weekly for payroll processing.
• Schedule client visits according to care plans and staff availability
• Document incoming concerns from clients and report to management as applicable; identify trends and offer suggestions to improve the overall effectiveness of Caregivers
• Understand client and caregiver schedules including educating on the importance of accuracy in schedules, rates, personnel, and care notes, meeting payroll and billing deadlines
• Meet caregiver retention guidelines, and develop and implement retention improvement plans.
• Support workers' compensation claims from start to finish, ensuring timely and accurate processing.
• Work closely with our Workers' Compensation team to ensure compliance with all workers' compensation laws and regulations.
• Comply with all relevant health and safety regulations to maintain a secure workplace for all staff
• On-call and after-hours support as needed
• Additional duties as assigned
  
  

Required Skills, Education, And Certifications

• Bachelor’s degree in a related field or the equivalent experience.
• Two (2) years experience in health care, elder care, social work, or related industry
• One (1) year of scheduling experience in a health care or human services setting using an online scheduling system is preferred
• Ability to multi-task, work under pressure with changing priorities and stated deadlines, and effectively handle a heavy workload
• Ability to effectively communicate, both orally and in writing, with clinical and non-clinical personnel
• Computer proficiency and ability to document timely and accurate notes in the system
  
  

Physical Requirements

• Ability to travel approximately up to 10% of the time
• Ability to lift and carry up to 15-20 pounds
• Ability to sit, stand, and walk for prolonged periods of time throughout the workday
• Ability to use standard office equipment
  
  

The information contained here is not intended to be an all-inclusive list of the duties and responsibilities of the job, nor is it intended to be an all-inclusive list of the skills and abilities required to do the job. Reasonable accommodations may be made to assist qualified disabled persons to perform the essential functions of the job. Management may, at its discretion, assign or reassign duties and responsibilities to this job at any time. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

Base Pay: $68-75k/annual + Monthly Bonuses

Benefits For Full Time Employees

• Medical/Dental/Vision Insurance
• TouchCare VirtualCare
• Life Insurance
• Health Savings Account
• Flexible Spending Account
• 401(k) Matching
• Employee Assistance Program
• PTO Plan for Non-Exempt Employees
• Flexible PTO Plan for Exempt Employees
• Holidays and Floating Holidays
• Pet Insurance
  
  

TheKey is an equal opportunity employer. TheKey prohibits discrimination and harassment of any type and affords equal employment opportunities to employees and applicants without regard to race, color, religion, sex, age, national origin, disability status, protected veteran status, or any other characteristic protected by law.

California Residents Only

In accordance with Article 2 of the California Health and Safety Code - California Community Care Facilities Act, TheKey requires timely and accurate positive fingerprint identification of California based applicants as a condition of employment. If an applicant has been convicted of a non-exemptible crime, and in compliance with all applicable state and local laws, their conditional offer will be rescinded.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Human Resources

• Industries

  Hospitals and Health Care

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