Staffing Coordinator - Staffing Office, PRN, Day/Nights

Mary Washington Healthcare Incorporated; Fredericksburg (VA); On-site; USD 27,000 - 38,000; Part time

Job summary

Mary Washington Healthcare Incorporated is seeking a Staffing Coordinator in Fredericksburg for the Staffing Office. The role supports staffing schedules, timekeeping, and payroll-related activities to ensure optimal patient-to-staff ratios across the health system.

The ideal candidate has a high school diploma and 2+ years of administrative healthcare experience, with strong organizational and communication skills.

Qualifications

• High school diploma required.
• Minimum of 2 years administrative healthcare experience.
• Basic computer/word processing skills.
• Ability to work independently and manage multiple priorities.

Responsibilities

• Develops and maintains staffing schedules and related records in the Staffing Office.
• Identifies staffing problems and resolves them as appropriate.
• Performs timekeeping and assists payroll submission activities.
• Utilizes patient care resources to fulfill staffing needs based on workload and patient-to-staff ratios.
• Partners with Hub C3 and Unit C3s to address staffing shortages or overages.
• Fills vacancies from Associate call-outs when reported by departments.
• Monitors staffing levels across the HealthCare System to ensure appropriate ratios.
• Assesses opportunities to reassign staff from over-staffed to under-staffed units.
• Determines staffing assignments for each shift and communicates per hospital guidelines.
• Assists in training new Associates during orientation and badge activation.
• Develops and maintains schedules for the Staffing Office.
• Reviews future departmental schedules to balance shifts and reports findings to management.
• Identifies resources for units with extended leaves (e.g., maternity, LOA).
• Maintains daily staffing assignments in API software and tracks badging errors and attendance.

Skills

Time management

Communication

Multitasking

Organizational skills

Attention to detail

Education

High School Diploma or GED

Tools

API staffing software

Timekeeping system

Payroll submission tools

Job description

## Staffing Coordinator - Staffing Office, PRN, Day/NightsApply: Fredericksburg: Part time: Posted Today: R-26508**Start the day excited to make a difference...end the day knowing you did. Come join our team.**Job Summary: The Staffing Coordinator develops and maintains staffing schedules and all related records in the MWHC Staffing Office. Identifies potential staffing problems and resolves as appropriate. Performs timekeeping functions including monitoring time and attendance, and assists with payroll submission activities.**Essential Functions and Responsibilities:*** Utilizes appropriate patient care resources to fulfill staffing needs, based on workload and patient to staff ratio for current and upcoming shift.* Partners with Hub C3 to ensure potential staffing concerns are proactively addressed.* Partners with Unit C3s to address any staffing shortages or overages.* Fills any vacancies related to Associate call-outs when they are reported from any departments.* Monitors staffing level across the HealthCare System to ensure each unit meets the appropriate patient to staff ratio.* Assesses for opportunities to reassign staff from over-staffed units to under-staffed unit, notifying the Unit C3 prior to calling off staff.* Determines staffing office Associate assignments for each shift and communicates based on hospital guidelines.* Assists in training new Associates during the departmen’sl orientation process; badge activation, scheduling, staffing policies, and payroll.* Develops and maintains the schedules for the Staffing Office.* Reviews all future departmental schedules to assure shifts are balanced appropriately and communicates review findings to appropriate Manager.* Identifies and plans for additional staffing resource support for units who may have an Associate on an extended leave (such as Maternity, LOA).* Conducts daily maintenance of staffing assignments in API software for staffing office Associates.* Monitors and tracks badging errors and tardiness compliance with Mary Washington Healthcare policy on time and attendance for Staffing Office Associates.* Other duties as assigned.**Qualifications****Required:*** High school graduate or equivalent.* Minimum of 2 years administrative healthcare experience* Basic computer/word processing skills* Able to work independently, managing time, multiple priorities, and resources to achieve goals* Able to articulate information and ideas clearly through both written and verbal communication* Able to organize, execute detailed plans and problem-solve when necessary to meet scheduling needs**Preferred:*** Scheduling and staffing experience* Knowledge and experience with Time/Attendance and Staffing application(s) MWHC will not discriminate in its employment practices due to an applicant's race, color, religion, sex, sexual orientation, gender identity, national origin, and veteran or disability status (EOE). We are also committed to equitable and transparent compensation practices and comply with all applicable pay transparency and pay equity laws. Required **Physical Requirements:** Constant (67-100% of workday) sitting and use of arms and hands; occasional (0-33% of workday) standing, walking, bending, squatting; ability to lift, push, and pull up to 10 lbs.; auditory and visual skills.**Mental Requirements:** Possesses critical thinking and analytical skills. Ability to multi-task. Ability to communicate effectively and collaborate with a multi-disciplinary team.**Environmental Requirements and Exposure Hazards:** Potential risk of exposure to chemicals.“It is the policy of Mary Washington Healthcare to provide reasonable accommodations to qualified individuals with a disability who are applicants for employment or Associates.”Compensation Pay Range:$19.92 - $27.88