Staffing Coordinator/Scheduler - Part-time Weekend only

Westborough Behavioral Healthcare Hospital; Westborough (MA); On-site; USD 35,000 - 45,000; Part time

Job summary

A leading healthcare facility is seeking a part-time Staffing Coordinator to manage nursing schedules and ensure adequate staffing levels. The role involves coordinating shifts, providing administrative support, and maintaining communication with nursing staff. Ideal candidates will have strong organizational and communication skills, along with a high school diploma or GED. A generous benefits package is offered to eligible employees.

Benefits

Health Coverage

Dental Coverage

Vision Coverage

401(K) Plan

Paid Time Off

Life Insurance

Short-term Disability

Long-term Disability

Employee Referral Bonus

Qualifications

• Ability to make independent decisions in emergencies.
• Experience in administrative practices and procedures.

Responsibilities

• Schedule RNs and Mental Health Technicians for shifts.
• Manage staffing needs and adjust daily schedules.
• Provide clerical support for nursing administration.

Skills

Communication

Organization

Patience

Education

High School Diploma or GED

Tools

Microsoft Excel

Job description

The Staffing Coordinator is responsible for appropriately scheduling all RNs and Mental Health Technicians to maintain required staffing levels to cover shifts in all units 24 hours/day, 7 days/week. Immediately replace any call-outs as soon as possible, being sure not to use overtime unless prior approval from the Chief Nursing Officer is received. Provide administrative support to the Chief Nursing Officer.

Shift details:Part-time 24 hours per week

Schedule:Saturday & Sunday 6:00 AM - 6:30 PM

• Plans ahead for the staffing needs of the hospital. Manages all nursing scheduling in a fair and balanced manner.
• Adjusts the daily staffing schedule, problem-solving difficult situations with house supervisors, and Director of Nursing based on change in acuity, change in census, sick calls, 1:1's
• Advises DON of potential staffing needs that may require hiring FT, PT, or PD staff. Manages appropriate usage of staff, manages appropriate usage of overtime hours.
• Ensures time keeping system is updated and current for given pay period.
• Receives vacation and holiday requests from nursing staff; advises DON if staffing coverage is adequate for approval of requests in a timely manner.
• Provides clerical support for nursing administration as requested, including maintaining current employee phone numbers
• Performs related duties as requested and all duties specifically outlined in the staffing coordinator competency checklist
• Upholds the organization's ethics and customer service standards.

Requirements

• High School Diploma or GED equivalent
• Excellent communication skills, both written and oral
• Must possess patience and the ability to relate tactfully and professionally with all nursing staff members
• Must be knowledgeable of administrative practices, procedures and policies
• Must possess the ability to make independent decisions when circumstances warrant such action and to remain calm during emergency situations
• Ability to complete assignments in a timely manner with minimal supervision
• Must possess outstanding organizational skills
• Experience using Microsoft Excel preferred.

Benefits

Eligible employees receive a generous benefits package including health, dental and vision coverage, 401(K) plan, health & dependent Flexible Spending accounts, generous paid time off, company paid life, short-term and long-term disability coverage, and an employee referral bonus plan.