Staffing Coordinator- Interim

Vale-Healthcare-Center; San Pablo (CA); On-site; USD 52,000 - 62,000; Full time

Job summary

Vale-Healthcare-Center in California is seeking a Scheduling Clerk to maintain the employee schedule in alignment with state and facility guidelines, ensuring patient care and staffing needs are met while organizing employment files.

The role involves posting schedules, notifying staff of call-ins, ensuring coverage (CNAs), and handling data entry with privacy compliance.

Qualifications

• Proficient in computer use required.
• Prior scheduling or HR data entry experience is a plus.
• Attention to detail and ability to manage multiple tasks.

Responsibilities

• Coordinates, reports, and posts schedules of hourly staff.
• Notifies appropriate personnel of call-ins and secures coverage of CNAs.
• Maintains attendance records and notifies management of attendance issues.
• Enters and maintains scheduling data using company software.
• Assists with monthly scheduling for line staff (CNAs).
• Monitors leaves of absence and reports to management.
• Assists with payroll-related forms and liaises with payroll.
• Maintains and organizes employment files and background check requests.
• Assists in job postings and assembling new employment files.

Skills

Proficient in use of computer

Education

Associate degree preferred

High school diploma considered

Job description

SUMMARY

Responsible for maintaining the employee schedule for the facility in accordance with State, company and facility guidelines to confirm that patient care and staffing needs are appropriately addressed. Responsible for organization of the employment file.

ESSENTIAL DUTIES AND RESPONSIBILITIES

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

• Coordinates, reports, and posts schedules of hourly staff
• Notifies appropriate personnel of call-ins and assists with securing coverage of line staff (CNAs)
• Maintains accurate attendance records and notifies management of attendance-related issues
• Accurately enters and maintains data relative to scheduling using company software programs
• Assists to make a monthly schedule for the line staff (CNAs)
• Monitor employees who are on leave of absence and report to the management
• Assists with time correction forms, submits them and works with payroll department with any payroll related matters
• Assists to organize and maintain employment file
• Assists to submit request for background check and follow through
• Assists in job posting
• Assists in assembling and making a new employment file

QUALIFICATIONS

• Associate degree preferred, High school diploma considered
• Proficient in use of computer

SUPERVISORY RESPONSIBILITIES

N/A

PHYSICAL DEMANDS AND ENVIRONMENT

Working in normal office environment, employee may be required to sit, bend, stoop, see, talk, hear and use of keyboard. May occasionally lift objects of 10 to 25 lbs. In compliance with applicable law, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

OTHER REQUIREMENTS

Participates in (or conducts) company-sponsored training to safeguard against improper use and disclosure of resident’s protected health information. Monitors and oversees facility’s effort to comply with company policies, procedures and state and federal law. By his / her signature below, employee agrees to adhere to and oversee communication of privacy guidelines relative to the confidentiality of residents' protected health information.

JOB DESCRIPTION REVIEW

I understand this job description, its requirements and that I am expected to complete all duties as assigned. I understand the job duties may be altered from time to time.