Staffing Coordinator - Hybrid

Providence Health & Services; Portland (OR); Hybrid; USD 29,000 - 44,000; Full time

Job summary

Providence St. Vincent Medical Center in Portland, Oregon, is seeking a Staffing Coordinator for a full-time, day-shift role. The position is predominantly remote, with monthly on-site meetings required for local candidates.

You will create nurse schedules, process staffing requests, review Kronos timekeeping, assign correct pay codes, and approve timecards at each pay period. The role supports a patient-focused care environment. Required: 2 years with Kronos or similar timekeeping systems.

Qualifications

• 2 years of experience working with Kronos or other comparable electronic timekeeping/attendance system.
• Preferred: 1 year of Staffing/scheduling experience.

Responsibilities

• Create nursing employee schedules.
• Enter staffing requests such as PTO, MDO, etc.
• Review changes in Kronos daily for timecard reconciliation.
• Ensure the correct Pay Code is entered for staff.
• Approve unit timecards at the close of each pay period.

Tools

Kronos

Job description

Description

Staffing Coordinator, Providence St. Vincent Medical Center, Portland, Oregon. This is a full time, day shift position (40 hours per week). Work schedule is flexible 8 or 10 hour work days. This position works predominantly remote, but you will need to be able to work on site for team meetings which may occur once a month. We are therefore seeking candidates who are in the local area. Attendance to onsite meetings are a requirement.

Scheduling and Timekeeping is being centralized for all collective bargaining nursing units. This position will provide the following functions: 1) create nursing employee schedules, 2) enter staffing requests such as PTO, MDO, etc. 3) review changes in Kronos on a daily basis (reconciliation of timecards), 4) ensuring the appropriate Pay Code is entered for staff, and 5) approve unit timecards at the close of each Pay Period. All staff schedules will be entered as complete as possible before posting. Timecards will be reviewed for accuracy and edited if needed prior to approval at the close of each Pay Period. A paper copy of changes will be scanned to the appropriate department.

Providence caregivers are not simply valued - they're invaluable. Join our team at Providence St Vincent Medical Center and thrive in our culture of patient-focused, whole-person care built on understanding, commitment, and mutual respect. Your voice matters here, because we know that to inspire and retain the best people, we must empower them.

Required qualifications:

• 2 years of experience working with Kronos or other comparable electronic timekeeping/attendance system.

Preferred qualifications:

• 1 year of Staffing/scheduling experience.

Why Join Providence?

Our best-in-class benefits are uniquely designed to support you and your family in staying well, growing professionally, and achieving financial security. We take care of you, so you can focus on delivering our Mission of caring for everyone, especially the most vulnerable in our communities.

Accepting a new position at another facility that is part of the Providence family of organizations may change your current benefits. Changes in benefits, including paid time-off, happen for various reasons. These reasons can include changes of Legal Employer, FTE, Union, location, time-off plan policies, availability of health and welfare benefit plan offerings, and other various reasons.

About Providence

At Providence, our strength lies in Our Promise of "Know me, care for me, ease my way." Working at our family of organizations means that regardless of your role, we'll walk alongside you in your career, supporting you so you can support others. We provide best-in-class benefits and we foster an inclusive workplace where diversity is valued, and everyone is essential, heard and respected. Together, our 120,000 caregivers (all employees) serve in over 50 hospitals, over 1,000 clinics and a full range of health and social services across Alaska, California, Montana, New Mexico, Oregon, Texas and Washington. As a comprehensive health care organization, we are serving more people, advancing best practices and continuing our more than 100-year tradition of serving the poor and vulnerable.

Posted are the minimum and the maximum wage rates on the wage range for this position. The successful candidate's placement on the wage range for this position will be determined based upon relevant job experience and other applicable factors. These amounts are the base pay range; additional compensation may be available for this role, such as shift differentials, standby/on-call, overtime, premiums, extra shift incentives, or bonus opportunities.

Providence offers a comprehensive benefits package including a retirement 401(k) Savings Plan with employer matching, health care benefits (medical, dental, vision), life insurance, disability insurance, time off benefits (paid parental leave, vacations, holidays, health issues), voluntary benefits, well-being resources and much more. Learn more at providence.jobs/benefits.

Applicants in the Unincorporated County of Los Angeles: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Unincorporated Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

About the Team

Providence has been serving the Pacific Northwest since 1856 when Mother Joseph of the Sacred Heart and four other Sisters of Providence arrived in Vancouver, Washington Territory. As the largest healthcare system and largest private employer in Oregon, Providence is located in areas ranging from the Columbia Gorge to the wine country to sunny southern Oregon to charming coastal communities to the urban setting of Portland.

Our award-winning and comprehensive medical centers are known for outstanding programs in cancer, cardiology, neurosciences, orthopedics, women's services, emergency and trauma care, pediatrics and neonatal intensive care. Our not-for-profit network also provides a full spectrum of care with leading-edge diagnostics and treatment, outpatient health centers, physician groups and clinics, numerous outreach programs, and hospice and home care.

Providence is proud to be an Equal Opportunity Employer. We are committed to the principle that every workforce member has the right to work in surroundings that are free from all forms of unlawful discrimination and harassment on the basis of race, color, gender, disability, veteran, military status, religion, age, creed, national origin, sexual identity or expression, sexual orientation, marital status, genetic information, or any other basis prohibited by local, state, or federal law. We believe diversity makes us stronger, so we are dedicated to shaping an inclusive workforce, learning from each other, and creating equal opportunities for advancement.

Pay Range: $21.16 - $32.37

The amounts listed are the base pay range; additional compensation may be available for this role, such as shift differentials, standby/on-call, overtime, premiums, extra shift incentives, or bonus opportunities.