Associate Administrative Coordinator

Agence PROvidence; Spokane (WA); On-site; USD 26,000 - 40,000; Full time

Job summary

Providence emphasizes team culture, comprehensive benefits, and ongoing professional growth. This role operates on-site at Sacred Heart Medical Center—Spokane with multiple shifts available and potential for additional compensation beyond base pay.

Qualifications

• 2 years of experience working with Kronos or other comparable electronic timekeeping/attendance system.
• 1 year of Staffing/scheduling experience.

Responsibilities

• Supports payroll and scheduling for nursing units.
• Oversees timekeeping and finalizes staff schedules.
• Processes PTO requests with managerial approval and coordinates shift swaps.
• Fills open shifts and continuously monitors staffing levels for policy compliance.

Skills

Staffing/scheduling experience

Timekeeping knowledge

Tools

Kronos

Job description

Description

The Associate Administrative Coordinator supports Core Leaders in managing payroll and scheduling for all nursing units. Responsibilities include overseeing timekeeping, developing, balancing, and finalizing staff schedules, processing PTO requests with managerial approval, coordinating shift swaps and filling open shifts, and continuously monitoring staffing levels to ensure compliance with core requirements. Furthermore, this position assists core leaders in carrying out these essential functions to ensure effective workforce management and operational continuity. Duties also involve adapting to changes in staffing systems within a dynamic healthcare environment, working efficiently under pressure, managing multiple priorities with professionalism, and maintaining accurate schedules in line with facility policies and standards. Additionally, employees may be required to perform other duties as assigned, which ensures flexibility and adaptability in meeting organizational needs. These responsibilities may vary depending on the specific requirements and priorities at any given time.

Providence caregivers are not simply valued – they’re invaluable. Join our team at Providence Sacred Heart Medical Center & Children's Hospital and thrive in our culture of patient-focused, whole-person care built on understanding, commitment, and mutual respect. Your voice matters here, because we know that to inspire and retain the best people, we must empower them.

Preferred qualifications:

• 2 years of experience working with Kronos or other comparable electronic timekeeping/attendance system.




• 1 year of Staffing/scheduling experience.

Why Join Providence?

Our best-in-class benefits are uniquely designed to support you and your family in staying well, growing professionally, and achieving financial security. We take care of you, so you can focus on delivering our Mission of caring for everyone, especially the most vulnerable in our communities.

About Providence

At Providence, our strength lies in Our Promise of “Know me, care for me, ease my way.” Working at our family of organizations means that regardless of your role, we’ll walk alongside you in your career, supporting you so you can support others. We provide best-in-class benefits and we foster an inclusive workplace where diversity is valued, and everyone is essential, heard and respected. Together, our 120,000 caregivers (all employees) serve in over 50 hospitals, over 1,000 clinics and a full range of health and social services across Alaska, California, Montana, New Mexico, Oregon, Texas and Washington. As a comprehensive health care organization, we are serving more people, advancing best practices and continuing our more than 100-year tradition of serving the poor and vulnerable.

Posted are the minimum and the maximum wage rates on the wage range for this position. The successful candidate's placement on the wage range for this position will be determined based upon relevant job experience and other applicable factors. These amounts are the base pay range; additional compensation may be available for this role, such as shift differentials, standby/on-call, overtime, premiums, extra shift incentives, or bonus opportunities.

Providence offers a comprehensive benefits package including a retirement 401(k) Savings Plan with employer matching, health care benefits (medical, dental, vision), life insurance, disability insurance, time off benefits (paid parental leave, vacations, holidays, health issues), voluntary benefits, well‑being resources and much more. Learn more at providence.jobs/benefits.
Applicants in the Unincorporated County of Los Angeles: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Unincorporated Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Requsition ID: 460674
Company: Providence Jobs
Job Category: Administrative Support
Job Function: Administration
Job Schedule: Full time
Job Shift: Multiple shifts available
Career Track: Admin Support
Department: 3040 PEDIATRIC EMERGENCY
Address: WA Spokane 101 W 8th Ave
Work Location: Sacred Heart Medical Center-Spokane
Workplace Type: On-site
Pay Range: $18.83 - $28.80
The amounts listed are the base pay range; additional compensation may be available for this role, such as shift differentials, standby/on-call, overtime, premiums, extra shift incentives, or bonus opportunities.