Staffing Coordinator | Full-Time | Booth Memorial Stadium

Oak View Group; Lawrence (KS); On-site; Full time

Job summary

A leading company is seeking a Staffing Coordinator to manage hospitality event staffing, providing critical administrative support in a dynamic environment. The ideal candidate will ensure smooth event operations, recruit volunteers, and maintain detailed records. If you have strong organizational abilities and enjoy working in a fast-paced venue, apply now to join this vibrant team!

Benefits

Health Insurance

Dental Insurance

Vision Insurance

401(k) Savings Plan

401(k) matching

Paid Time Off

Qualifications

• 1-2 years experience with Food and Beverage in an Event Venue.
• Experience with not-for-profit organizations is preferred.
• Ability to work extended hours, including evenings and weekends.

Responsibilities

• Provide onsite event day support for all events.
• Recruit, onboard, and manage all NPO contracts.
• Provide general office and clerical support.

Skills

Attention to detail

Organizational skills

Interpersonal skills

Time management

Computer proficiency

Financial reporting

Education

High school diploma or GED equivalent

Tools

Microsoft applications

Job description

Overview

The Staffing Coordinatoris responsible for hospitality event staffing by generating leads and maintaining relationships with non-profit organizations and groups. This role will also provide administrative support to the Concessions, Premium and Culinary department at the venue, as well as to the General Manager. Administrative duties may include, but are not limited to, scheduling, event deployments, tracking attendance, and general clerical duties. The selected candidate will have full responsibility for all staff check-in on event days. The Staffing Coordinator must maintain excellent attendance and be available to work events as scheduled per business need.

This role will pay an hourly rate of $20.00-$24.00.

Benefits for Full-Time roles: Health, Dental and Vision Insurance, 401(k) Savings Plan, 401(k) matching, and Paid Time Off (vacation days, sick days, and 11 holidays).

This position will remain open until August 29, 2025.

Responsibilities

• Provide onsite event day support for all events to ensure a smooth check-in process for all part-time and NPO volunteers.
• Recruit, onboard, and manage all NPO contracts and scheduling / needs.
• Provide accounting support to company departments. Reconcile sales reports prior to month end postings.
• Provide scheduling assistance to all concessions, premium and culinary roles and accurately track attendance according to the attendance point policy for all part-time staff.
• Provide general office and clerical support: preparation of weekly package to corporate, copying, filing, correspondence, telephone inquiries.
• Regular communication with the operations leadership to fill vacancies in the schedule blocks.
• Respond quickly to unanticipated and frequent shift vacancies.
• Assess and evaluate shifting client needs as well as the skills, abilities, and qualifications of employees and candidates.
• Collaborate with the team and build effective relationships in order to create cohesion to ensure the clients we serve have appropriate staffing coverage at all times.
• Work evenings, weekends, and holidays as this is an event-based business.
• Perform other duties as assigned.

Qualifications

• High school diploma or GED equivalent.
• 1-2 years experience with Food and Beverage in an Event Venue.
• Experience working with not-for-profit organizations is preferred.
• Consistent and reliable attention to detail, accuracy and validity.
• Ability to successfully interact and collaborate with all team members professionally and supportively.
• Ability to develop and maintain cooperative working relationships with company and business contacts.
• Excellent organizational and time management skills; ability to delegate tasks as required.
• Thorough understanding of accounting and financial reporting principles and practices.
• High level of proficiency with computers and Microsoft applications.
• Extensive experience preparing spreadsheets and reports.
• Ability to interact with a diverse spectrum of individuals calmly, professionally, and supportively.
• Ability to adhere to the highest standards of ethics, integrity, professionalism, and discretion.
• Ability to execute solid management decisions quickly and efficiently.
• Ability and willingness to work extended hours (i.e. evenings, weekends, holidays), as frequently required by event or business necessity.