Staffing Coordinator, Advanced - Talent Acquisition

Blue Shield of California; Oakland (CA); Hybrid; USD 60,000 - 90,000; Full time

Job summary

Blue Shield of California is seeking a Staffing Coordinator, Advanced, to support the recruiting team with interview scheduling, background checks, onboarding coordination, and I-9/E-Verify processes.

This hybrid in-office role requires at least 5 years of relevant HR experience, strong organizational skills, and proficiency with MS Office and ATS/HRIS to maintain trackers and generate reports. In Oakland, two days in the office are typical, with flexibility based on business needs.

Qualifications

• Requires at least 5 years of prior relevant experience.
• High School Diploma or GED highly preferred.
• Experience in human resources, recruitment coordination, or administrative support.
• Strong knowledge of I-9 and E-Verify compliance processes.
• Excellent organizational and time management skills with strong attention to detail.
• Proficiency with Microsoft Office Suite and experience using an Applicant Tracking System (ATS) or HRIS.

Responsibilities

• Coordinate standard and complex interviews between candidates and hiring teams.
• Communicate interview details promptly to all parties.
• Coordinate interview logistics including rooms and travel when required.
• Initiate and monitor pre-employment background checks and drug screening.
• Ensure all background checks adhere to company standards and are documented.

Skills

Interview scheduling

Background checks coordination

Onboarding coordination

I-9 & E-Verify knowledge

MS Office & ATS/HRIS

Communication skills

Education

High School Diploma or GED

Tools

Microsoft Office Suite

Applicant Tracking System (ATS)

HRIS

Job description

Your Role

The Staffing Coordinator, Advanced, will report to the Senior Manager, Talent Acquisition Operations. The Staffing Coordinator provides vital administrative and operational support to the recruiting team, ensuring a smooth and positive experience for candidates and hiring managers throughout the hiring process. This role manages interview scheduling, pre-employment background checks, onboarding coordination, and employment eligibility processes such as I-9 verification and E-Verify submissions.

Your Work

In this role, you will

• Coordinate both standard and complex interviews between candidates and hiring teams
• Communicate interview details promptly and professionally to all parties
• Coordinate interview logistics, including booking conference rooms and arranging travel accommodations when required
• Initiate and monitor pre-employment background checks and drug screening through an authorized provider
• Ensure all background checks adhere to established company standards
• Verify that all pre-employment procedures have been finalized and properly documented prior to the commencement of employment
• Communicate onboarding details in a timely manner to new hires and hiring managers
• Ensure interview and background check trackers are maintained with accuracy, collaborate effectively when appropriate, and obtain necessary approvals in line with established business protocols
• Offer in-person support as needed to facilitate the onboarding process for new employees on their first day
• Initiate the I-9 process for designated new hires and confirm completion as required by federal regulations
• Process and maintain E-Verify submissions accurately and within required timeframes
• Ensure hiring practices comply with company policies and employment regulations
• Maintain up-to-date candidate and new hire information in the Applicant Tracking System (ATS) and HR systems
• Generate reports on hiring activity, background check status, and onboarding metrics as needed
• Provide administrative assistance to the Talent Acquisition and HR teams as needed
• Help drive a positive candidate experience by maintaining clear communication and professionalism at every stage
• Additional responsibilities may be assigned as required to meet business needs

Your Knowledge and Experience

• Requires at least 5 years of prior relevant experience
• High School Diploma or GED highly preferred
• Experience in human resources, recruitment coordination, or administrative support
• Strong knowledge of I-9 and E-Verify compliance processes
• Excellent organizational and time management skills with strong attention to detail
• Proficiency with Microsoft Office Suite and experience using an Applicant Tracking System (ATS) or HRIS

Strong interpersonal and communication skills; able to handle sensitive information with confidentiality

Hybrid

This role requires employees to be in-office based on our hybrid workplace model, balancing purposeful in-person collaboration with flexibility. For most teams, this means coming into the office two days each week.

Employees living more than 50 miles from an office location will work with their manager to determine in-office time based on business need.

ABOUT THE TEAM
About Blue Shield of California and the Ascendiun Family of Companies

As of January 2025, Blue Shield of California became a subsidiary of Ascendiun. Ascendiun is a nonprofit corporate entity that is the parent to a family of organizations including Blue Shield of California and its subsidiary, Blue Shield of California Promise Health Plan; Altais, a clinical services company; and Stellarus, a company designed to scale healthcare solutions. Together, these organizations are referred to as the Ascendiun Family of Companies.

At Ascendiun, we believe in a brighter future for healthcare. As the parent to a family of four innovative healthcare companies, we’re reimagining what we’re possible. Ascendiun is guided by the goal of transforming a dysfunctional American health care system into one worthy of our family and friends and sustainably affordable for everyone.

To achieve our mission, we foster an environment where all employees can thrive and contribute fully to address the needs of the various communities we serve. We are committed to creating and maintaining a supportive workplace that upholds our values and advances our goals.

Our Values

• Honest . We hold ourselves to the highest ethical and integrity standards. We build trust by doing what we say we're going to do and by acknowledging and correcting where we fall short.
• Human . We strive to listen and communicate effectively, and showing empathy by understanding others’ perspectives.
• Courageous . We stand up for what we believe in and are committed to the hard work necessary to achieve our ambitious goals.

Our Workplace Model

We believe in fostering a workplace environment that balances purposeful in-person collaboration with flexibility - providing clear expectations while respecting the diverse needs of our workforce. Our workplace model is designed around intentional in-person interaction, collaboration, connection, creativity and flexibility:

• For most teams, this means coming into the office two days per week.
• Employees living more than 50 miles from an office location, out of state employees, and employees in certain member-facing roles should work with their manager to determine in-office time based on business need.
• For employees with medical conditions that may impact their ability to work in-office, we are committed to engaging in an interactive process and providing reasonable accommodations to ensure their work environment is conducive to their success and well-being.

The Company reserves the right to require more presence in the office based on business needs, and requirements are subject to change with periodic reviews.

Physical Requirements

Office Environment - roles involving part to full time schedule in Office Environment. Based in our physical offices and work from home office/deskwork - Activity level: Sedentary, frequency most of work day.

Equal Employment Opportunity

External hires must pass a background check/drug screen. Qualified applicants with arrest records and/or conviction records will be considered for employment in a manner consistent with Federal, State and local laws, including but not limited to the San Francisco Fair Chance Ordinance. All qualified applicants will receive consideration for employment without regards to race, color, religion, sex, national origin, sexual orientation, gender identity, protected veteran status or disability status and any other classification protected by Federal, State and local laws.