Staffing Coordinator

Trilogy Health Services, LLC

Waunakee (WI)

On-site

USD 52,000 - 76,000

Full time

14 days+

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Benefits offered by this job

Medical, Dental, Vision Coverage

Weekly pay and quarterly increases

PTO and Paid Parental Leave

Tuition & Student Loan Assistance

Inclusive Care Services

Job summary

A leading healthcare provider in Waunakee, WI is seeking an Entry Level Administrative Assistant to support the nursing department by managing schedules, coordinating staffing, and providing direct patient care as needed. Candidates should have a High School Diploma or GED and relevant experience is preferred. Join a supportive community that values teamwork and growth.

Qualifications

1-3 years of relevant experience preferred.
Candidates should have a current valid state CNA, QMA, LPN or RN credential.
Non-clinical candidates will be considered with appropriate experience.

Responsibilities

Assist Director of Nursing to plan, develop, and organize schedules.
Make staffing adjustments based on various factors.
Manage and coordinate employee PTO requests.
Provide direct patient care as needed.
Manage nursing hours (PPD) and staff-to-census ratio.
Oversee Time and Attendance, attendance points, buy-backs, and shift incentives.
Utilize Smartlinx for posting and filling open shifts and messaging.
Meet new employees to review their schedule and onboarding needs.
Provide direct patient care as needed within license scope.

Skills

Relevant experience

CNA credential

LPN or RN credential

Communication skills

Time management

Education

High School Diploma or GED/HSE

Tools

SmartLinx

Job description

Overview

Direct message the job poster from Trilogy Health Services, LLC

Regional Talent Partner at Trilogy Health Services, LLC

JOIN TEAM TRILOGY

At Trilogy, you’ll experience a caring, supportive community that values each team member. We prioritize meaningful relationships, genuine teamwork, and continuous growth. With the stability of long-term care, competitive pay, and exceptional benefits, Trilogy offers a work environment where you’re supported, appreciated, and empowered to thrive in your career. If you\u2019re ready to join a team committed to your success, Trilogy is where you belong and thrive!

Position Overview

Assists the Director of Nursing (DON) to plan, develop, organize, implement, evaluate, and direct the schedule for all nursing service department employees. Schedule nursing employees in accordance with current rules, regulations, and guidelines that govern the health center as well as meeting customer service needs.

Key Responsibilities

Creates the campus\u2019 four (4) week Master set schedule and posts schedule in accordance with the Campus Hourly Scheduling policy.
Makes staffing adjustments as needed according to budgetary constraints, census fluctuations, calls-offs, and pre-planned leave.
Manages, supports, and coordinates employees\u2019 PTO requests, holiday rotations, and shift trades.
Generates all required postings such as BIPA, daily assignment sheets, and monthly schedules.
Manages nursing hours (PPD) and proper staff ratio to census.
Manages Time and Attendance, including Attendance points, buy-backs, and shift pick up incentives.
Utilizes Smartlinx\u2019 functionality; including posting open shifts, filling open shifts, and employee messaging.
Meets each new employee to review their schedule, ask what needs they have, and ensure a smooth onboarding experience.
Provide direct patient care as needed based on the scope of your license or certification

Qualifications

High School Diploma or GED/HSE preferred
1-3 Years of relevant experience preferred
Candidates being considered should have a current valid state CNA, QMA, LPN or RN credential. Non-clinical candidates will be considered with the appropriate level of experience.

Compensation will be determined based on the relevant license or certification held, as well as the candidate\u2019s years of experience

Location

Waunakee Valley Senior Living

Waunakee, WI

Benefits

Our comprehensive Thrive benefits program focuses on your well-being, offering support for personal wellness, financial stability, career growth, and meaningful connections. This list includes some of the key benefits, though additional options are available.

Medical, Dental, Vision Coverage Includes free Virtual Doctor Visits, with coverage starting in your first 30 days.
Get Paid Weekly + Quarterly Increases Enjoy weekly pay and regular quarterly wage increases.
Spending & Retirement Accounts HSA with company match, Dependent Care, LSA, and 401(k) with company match.
PTO + Paid Parental Leave Paid time off and fully paid parental leave for new parents.
Inclusive Care No-cost LGBTQIA+ support and gender-affirming care coordination.
Tuition & Student Loan Assistance Financial support for education, certifications, and student loan repayment.

About Trilogy Health Services

Since our founding in 1997, Trilogy has been dedicated to making long-term care better for our residents and more rewarding for our team members. Were proud to be recognized as one of Fortunes Best Places to Work in Aging Services, a certified Great Place to Work, and one of Glassdoors Top 100 Best Companies to Work. At Trilogy, we embrace who you are, help you achieve your full potential, and make working hard feel fulfilling. As an equal opportunity employer, we are committed to diversity and inclusion, and we prohibit discrimination and harassment based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.

NOTICE TO ALL APPLICANTS (WI, IN, OH, MI & KY): for this type of employment, state law requires a criminal record check as a condition of employment.

Job Details