Scheduling Coordinator

Talentify; Avon (IN); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Medical, Dental, Vision Coverage

Get Paid Weekly + Quarterly Increases

Spending & Retirement Accounts (HSA, 4

PTO + Paid Parental Leave

Inclusive Care

Tuition & Student Loan Assistance

Job summary

Trilogy Health Services, Avon location, is seeking a Scheduling Administrator to support the Director of Nursing by planning and directing the nursing service department schedule. This role ensures staffing aligns with policies, rules, and patient care needs.

Responsibilities include creating a four-week master schedule, adjusting staffing, and handling PTO, shift trades, and attendance tracking, while onboarding new staff and providing direct patient care as needed within license scope.

Qualifications

• 1-3 years of relevant experience preferred.
• Candidates with CNA, QMA, LPN or RN credential; non-clinical candidates considered with appropriate experience.

Responsibilities

• Create and post the four-week Master set schedule.
• Make staffing adjustments according to budget, census, calls-offs, and pre-planned leave.
• Manage PTO requests, holiday rotations, and shift trades.
• Post postings such as BIPA, daily assignment sheets, and monthly schedules.
• Manage nursing hours (PPD) and staff ratio to census.
• Oversee Time and Attendance, including attendance points, buy-backs, and shift incentives.
• Utilize Smartlinx functionality to post/fill open shifts and messaging.
• Meet new employees to review their schedule and onboarding needs.
• Provide direct patient care as needed per license/certification.

Skills

Staff scheduling

Time and Attendance

Communication

Onboarding

Shift trades

Education

High School Diploma or GED/HSE

Job description

JOIN TEAM TRILOGY

At Trilogy, you’ll experience a caring, supportive community that values each team member. We prioritize meaningful relationships, genuine teamwork, and continuous growth. With the stability of long‑term care, competitive pay, and exceptional benefits, Trilogy offers a work environment where you’re supported, appreciated, and empowered to thrive in your career. If you're ready to join a team committed to your success, Trilogy is where you belong and thrive!

POSITION OVERVIEW

Assists the Director of Nursing (DON) to plan, develop, organize, implement, evaluate, and direct the schedule for all nursing service department employees. Schedule nursing employees in accordance with current rules, regulations, and guidelines that govern the health center as well as meeting customer service needs.

Key Responsibilities

• Creates the campus’ four (4) week Master set schedule and posts schedule in accordance with the Campus Hourly Scheduling policy.
• Makes staffing adjustments as needed according to budgetary constraints, census fluctuations, calls‑offs, and pre‑planned leave.
• Manages, supports, and coordinates employees' PTO requests, holiday rotations, and shift trades.
• Generates all required postings such as BIPA, daily assignment sheets, and monthly schedules.
• Manages nursing hours (PPD) and proper staff ratio to census.
• Manages Time and Attendance, including Attendance points, buy‑backs, and shift pick up incentives.
• Utilizes Smartlinx’s functionality; including posting open shifts, filling open shifts, and employee messaging.
• Meets each new employee to review their schedule, ask what needs they have, and ensure a smooth onboarding experience.
• Provide direct patient care as needed based on the scope of your license or certification

Qualifications

• High School Diploma or GED/HSE preferred
• 1-3 Years of relevant experience preferred
• Candidates being considered should have a current valid state CNA, QMA, LPN or RN credential. Non‑clinical candidates will be considered with the appropriate level of experience.

Compensation will be determined based on the relevant license or certification held, as well as the candidate’s years of experience

LOCATION

US-IN-Avon

Wellbrooke of Avon

10307 E Country Road 100 North

Avon

IN

BENEFITS

Our comprehensive Thrive benefits program focuses on your well‑being, offering support for personal wellness, financial stability, career growth, and meaningful connections. This list includes some of the key benefits, though additional options are available.

• Medical, Dental, Vision Coverage – Includes free Virtual Doctor Visits, with coverage starting in your first 30 days.
• Get Paid Weekly + Quarterly Increases – Enjoy weekly pay and regular quarterly wage increases.
• Spending & Retirement Accounts – HSA with company match, Dependent Care, LSA, and 401(k) with company match.
• PTO + Paid Parental Leave – Paid time off and fully paid parental leave for new parents.
• Inclusive Care – No‑cost LGBTQIA+ support and gender‑affirming care coordination.
• Tuition & Student Loan Assistance – Financial support for education, certifications, and student loan repayment.

ABOUT TRILOGY HEALTH SERVICES

Since our founding in 1997, Trilogy has been dedicated to making long‑term care better for our residents and more rewarding for our team members. We’re proud to be recognized as one of Fortune’s Best Places to Work in Aging Services, a certified Great Place to Work, and one of Glassdoor’s Top 100 Best Companies to Work. At Trilogy, we embrace who you are, help you achieve your full potential, and make working hard feel fulfilling. As an equal opportunity employer, we are committed to diversity and inclusion, and we prohibit discrimination and harassment based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.

NOTICE TO ALL APPLICANTS (WI, IN, OH, MI & KY): for this type of employment, state law requires a criminal record check as a condition of employment.