Staffing Coordinator

Care New England; Warwick (RI); On-site; USD 42,000 - 60,000; Full time

Job summary

Care New England seeks a Staffing Coordinator to support nursing units by organizing daily staffing, coordinating with Nurse Managers, and ensuring smooth operations.

The role requires 1-2 years scheduling experience in healthcare, strong communication, and computer literacy; duties include payroll assistance, reporting, and policy adherence.

Qualifications

• High school degree or equivalent.
• 1-2 years scheduling experience, secretarial preferably in a healthcare setting.
• Strong verbal and interpersonal communication skills.
• Computer literacy.
• Able to work independently and follow through appropriately.

Responsibilities

• Completes and verifies daily staffing worksheets.
• Develops a tool to ensure communications with Nurse Managers concerning staffing.
• Secures additional staff by contacting unscheduled staff, scheduling Floats/Flex, agency nurses as needed.
• Tracks and floats agency hours to units.
• Assists in completion of weekly payroll for Nursing administration, Float, Per Diem, and all Nursing Units.
• Distributes miscellaneous reports and materials to all nursing units.
• Adheres to hospital and department policies and procedures.
• Assists Staffing Office Supervisor in their absence.
• Monitors licenses and certifications renewals of Nursing personnel.
• Monitors daily staffing variances and updates system from scheduler to staffer.
• Performs general clerical duties.

Skills

Verbal communication

Interpersonal skills

Typing

Independent worker

Education

High school diploma

Tools

MS Office

Scheduling software

Job description

Job Summary

A person who performs administrative and clerical duties necessary to help optimize daily staffing for the nursing units and who completes various duties related to the ongoing staffing process. The Staffing Coordinator reports to the Staffing Office Supervisor.

Duties & Responsibilities

Completes and verifies daily staffing worksheets. Develops a tool to ensure communications with Nurse Managers concerning staffing.

Secures necessary additional staff according to procedure by making telephone calls to unscheduled staff, scheduling and/or assigning Floats and Flex personnel or utilizing agency nurses and communicates same to Nurse Managers/Administrative Supervisors.

Tracks and floats agency hours to units.

Assists in completion of weekly payroll for Nursing administration, Float, Per Diem, and all Nursing Units.

Responsible for distribution of miscellaneous reports and other material to all nursing units.

Adheres to hospital and department policies and procedures.

Accomplishes essential duties of Staffing Office Supervisor in his/her absence.

Monitor license and certification renewals of Nursing personnel.

Monitors daily staffing variances and updates system from scheduler to staffer.

Performs general clerical duties, i.e., typing. Filing, sorting reports, etc.

Performs all other related duties as assigned.

Requirements

• High school degree or equivalent.
• 1-2 years scheduling experience, secretarial preferably in a healthcare setting.
• Strong verbal and interpersonal communication skills.
• Computer literacy.
• Able to work independently and follow through appropriately.

About Us

Care New England Health System (CNE) and its member institutions, Butler Hospital, Women & Infants Hospital, Kent Hospital, VNA of Care New England, Integra, The Providence Center, and Care New England Medical Group, is a trusted, integrated health care organization that fuels the latest advances in medical research, attracts the nation’s top specialty-trained doctors, hones renowned services and innovative programs, and engages in the important discussions people need to have about their health and end-of-life wishes. Care New England is helping to transform the future of health care, providing a leading voice in the ongoing effort to ensure the health of the individuals and communities we serve.

EEO Statements

Americans with Disability Act Statement: External and internal applicants, as well as position incumbents who become disabled must be able to perform the essential job‑specific functions either unaided or with the assistance of a reasonable accommodation, to be determined by the organization on a case‑by‑case basis.

EEOC Statement: Care New England is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.

Ethics Statement: Employee conducts himself/herself consistent with the ethical standards of the organization including, but not limited to hospital policy, mission, vision, and values.