Staffing Coordinator

Healthcare Nursing of Philadelphia; Philadelphia (Philadelphia County); On-site; USD 42,000 - 56,000; Full time

Job summary

Healthcare Nursing of Philadelphia is seeking an administrative staffing coordinator to prepare monthly nurse and aide schedules and assist with staffing changes.

The role includes transposing hours from time cards, monitoring attendance, resolving payroll questions, and coordinating with outside staffing agencies while maintaining records and ensuring timely monthly schedules.

Qualifications

• High School Graduate with Computer Skills and ability to communicate both verbally and written formats.
• At Least One Year Staffing Longterm Care Experience

Responsibilities

• Weekly transposes hours from time cards to employees' work records.
• Weekly monitors lateness, sick days, absenteeism, LOA and MD notes.
• Extrapolates, analyzes and corrects payroll discrepancies.
• Monitors all time for weekly Nursing hours.
• Coordinate staffing needs with outside staffing agencies as needed.
• Monitor and reconcile staffing agencies’ hours.
• Maintains records/profiles of outside agencies staff.
• Assists with staffing changes.
• Post monthly staffing schedule timely.

Skills

Computer skills

Written communication

Verbal communication

Staffing in long-term care

Education

High school diploma

Job description

QUALIFICATIONS:

High School Graduate with Computer Skills and ability to communicate both verbally and written formats.

At Least One Year Staffing Longterm Care Experience

POSITION SUMMARY:

Prepares the schedule of the nurses and nurses aides on a monthly basis and assist with staffing changes.

PART 1: JOB RESPONSIBILITIES AND STANDARDS

PERFORMANCE

• 1. Weekly transposes hours from time cards to employee’s work records.
• 2. Weekly monitors lateness, sick days, absenteeism, LOA and MD notes.
• 3. Extrapolates, analyzes and corrects any payroll problems, discrepancies and/ or questions.
• 4. Monitors all time for weekly State Nursing hours.
• 5. Yearly- Monitors previous years’ sick days- and transposes on new work record.
• 6. Coordinate staffing needs with outside staffing agencies, as needed.
• 7. Monitor and reconcile staffing agencies’ hours
• 8. Maintain records/profiles of outside agencies staff
• 9. Assists with staffing changes.
• 10. Weekly staffing Sheet
• 11. Maintain & controls overtime on a consistent basis
• 12. Post monthly staffing schedule timely.
• 13. Ability to prepare written reports when requested.
• 14. Answers telephone and take messages
• 15. Daily Filing

PART II: FACILITY-WIDE RESPONSIBILITIES & STANDARDS

• 1. Must function independently, have flexibility, personal integrity & the ability to work effectively with residents, family members, personnel & support agencies.
• 2. Is Courteous with residents, co-workers and visitors.
• 3. Maintains resident & employee confidentiality.
• 4. Demonstrates ability to work with others.
• 5. Demonstrates flexibility in assignment to fill facility’s needs.
• 6. Arrives for work on time as scheduled on a consistent basis. Uses time effectively.
• 7. Adheres to departmental dress codes.
• 8. Knows and understands policy and procedure on abuse.
• 9. Acts in professional manner at all times.
• 10. Knows responsibility & procedure in emergencies.
• 11. Assumes accountability for all data contained in the Employee Handbook.

PART III: PHYSICAL REQUIREMENTS OF THE JOB

• 1. Demonstrate ability to handle stressful situations.
• 2. Must be able to write & speak the English language in an understandable manner.
• 3. Must be able to see & hear or use prosthesis that will enable these senses to function.
• 4. Must be able to sit, stand, bend, lift, push, and move intermittently during working hours.
• 5. Ability to relate and work with the physically and emotionally challenged resident.