Staffing Coordinator

CommonSpirit Health; Pendleton (OR); On-site; USD 60,000 - 95,000; Full time

Job summary

CommonSpirit Health's CHI St. Anthony Hospital in Pendleton, OR is seeking a Staffing Coordinator to optimize staffing across departments, ensuring adequate coverage and efficient operations.

You will schedule personnel, handle staffing requests, manage call-outs, and communicate with staff and management about assignments and availability. Strong organizational skills and attention to detail are essential to maintain workforce deployment and service continuity.

Qualifications

• Experience coordinating staffing in a hospital or clinical setting.
• Ability to schedule personnel and manage shift changes effectively.
• Strong communication with staff and management is essential.

Responsibilities

• Develops and maintains staffing plans to ensure adequate coverage.
• Collects data to forecast staffing needs and adjust coverage.
• Communicates staffing status and issues to unit managers and leadership.

Skills

Staff scheduling

Hospital operations

Communication

Organization

Education

Nursing/Medical Assistant training

Job description

Job Summary and Responsibilities

As a Staffing Coordinator, you will be responsible for optimizing staffing levels across departments, ensuring adequate coverage and operational efficiency.

Every day you will schedule personnel, process staffing requests, manage call-outs, and communicate effectively with staff and management regarding assignments and availability.

To be successful, you will demonstrate strong organizational skills, meticulous attention to detail in scheduling, and excellent communication, crucial for maintaining optimal workforce deployment and service continuity.

• Develops and maintains 24-hour daily and Master Staffing Plan, producing timely shift-specific schedules to sustain optimum and cost-effective staffing levels for nursing-related jobs based on established guidelines for the appropriate mix/number of staff for a specific work unit.
• Receives/gathers data, on an ongoing basis, from work unit (e.g. House Supervisor, Charge RN) to forecast/validate staffing needs.
• Adjusts staff coverage, following established procedures or union contract provisions, in response to changes in patient census, patient acuity and/or over-staffing of work unit; maintains awareness of admissions, patient status upgrades/downgrades and changes in bed count needs/availability to identify impact on staffing needs and current schedule.
• Receives notification from employees who are looking for additional shifts or who are not able to report to work for assigned schedule (e.g. sick, FMLA, etc.); contacts unscheduled employees in the event of an actual or potential staffing shortfall; describes the specific need and asks employee to work; may negotiate shift swaps or other arrangements to encourage employees to accept shift.
• Contacts SAH designated staffing Agency to arrangement for daily or future temporary staff responding to identified needs.
• Keeps unit managers up-to-date on progress made towards meeting planned and unanticipated staffing requirements; ensures that manager receives timely notification of issues and takes appropriate action. Validates and maintains documentation on staff and temporary staff in automated and hardcopy systems.

Job Requirements

Required

• Completion of a recognized course of study from a nationallycertified or accredited organization for Nurse/MedicalAssistant or Health Information Coder
• Two (2) years’ experience working in an acute care hospital setting, demonstrating attainment of the requisite job knowledge skills/abilities
• Some undergraduate level coursework completed
• One year of general office, clerical, or business-related experience
• One year of administrative experience in addition to experience requirements

Preferred

• Emergency department experience
• State of Oregon CNA
• Certified Coding Specialist
• Registered Health Information Administrator
• Registered Health Information Technician

Where You'll Work

CHI St. Anthony Hospital is a 25 bed, licensed for 49, faith‑based, acute care, level four trauma, critical access hospital and healthcare campus serving the Pendleton, Oregon area for more than 100 years. We are committed to the highest quality of patient care and safety; and to strengthening our community through wellness education. CHI St. Anthony Hospital is designed specifically to ensure that our physicians, nurses, and healthcare professionals can continue to provide extraordinary care for our patients. The 103,000 square foot hospital features 4 operations rooms, 11 emergency rooms, 30 private patient rooms, and the latest medical equipment. St. Anthony Hospital has plenty of room to grow as needed by the community and will continue to provide the safest quality of care possible. St. Anthony Hospital was also named one of the top patient experience hospitals in 2021. CHI St. Anthony is a member of CommonSpirit Health, the largest not‑for‑profit health care system in the nation, boasting an integrated network of top quality hospitals, with physicians from the most prestigious medical schools, and comprehensive outpatient services-all recognized for quality, safety and service. To learn more go to www.sahpendleton.org