Staffing Coordinator

Oceans Healthcare, L.L.C.; Midland (TX); On-site; USD 52,000 - 70,000; Full time

Job summary

Oceans Behavioral Hospital Permian Basin is seeking a Staffing Coordinator to support the Director of Nursing in coordinating administrative processes for hiring and staffing of nursing personnel. You will manage applications and ensure documentation is complete.

This role supports Mental Health Technicians/Milieu Managers, schedules orientation, tracks attendance, coordinates on-call staffing, and helps with reporting and communications while upholding Joint Commission and state regulations.

Responsibilities

• Facilitates nursing staff coverage for all units/programs; evaluates staffing needs and communicates with nursing personnel to coordinate coverage.
• Collects and communicates all special time requests from nursing personnel to the Director of Nursing.
• Tracks and trends attendance, absences, call-ins, and alternative coverage; reports to the Director of Nursing.
• Assists with coordinating the hire process for all nursing personnel; mentors MHTs and Milieu Managers; schedules orientation.
• Documents and graphs demographics related to nursing personnel; communicates evaluations of MHTs and Milieu Managers to the Director of Nursing.
• Maintains knowledge of procedure changes; serves as backup for all units as needed within scope of knowledge.
• Demonstrates knowledge of contraband, rounds/close observation, and safety issues to ensure a safe environment.
• Maintains after-hours communication with the nursing department; available on-call during evenings, nights, and weekends.
• Assists with transcription and posting memos; maintains memo log and tracks compliance with communication.
• Performs other duties as assigned.

Job description

At Oceans Behavioral Hospital Permian Basin, healing is our focus. We are passionate about helping adults and seniors manage the challenges associated with anxiety, depression and other mental health issues. Utilizing proven, innovative and progressive therapies, our qualified professionals strive to promote long-term wellness through a range of inpatient and outpatient psychiatric counseling and treatment options.

The Staffing Coordinator functions as a support person for the Director of Nursing to coordinate and organize administrative processes to facilitate the hiring/staffing of nursing personnel. Manages candidate's applications, and ensures all applicable documentation is completed. Communicates, coordinates, and facilitates adequate staffing of all nursing units under the supervision of the Director of Nursing. Functions as resource for Mental Health Technicians/Milieu Managers and schedules education/orientation of procedures and protocols of technical duties for such. Collaborates with nursing personnel to ensure effective, safe operations/staffing of unit activities. Facilitates communication between unit staff and Nursing Director. Trends personnel actions/activities. Assists with report development, graphing, and documentation of information within the nursing department. Demonstrates age specific and cultural sensitivity towards internal and external customers. All duties to be done in accordance with Joint Commission, Federal and State regulations, Oceans Behavioral Mission, policies and procedures, and Performance Improvement standards.

Essential Functions:

1. Facilitates nursing staff coverage for all units/programs for the organization; performs evaluation of nursing staffing needs throughout all facility programs/units; responsible for communicating staffing needs with all nursing personnel to evaluate all availability; coordinates with other department's coverage of MHT/Driver's schedules to meet facility needs.
2. Collects and communicates all special time requests from nursing personnel to the Director of Nursing.
3. Tracks and trends attendance, requested absences, call-in's, alternative coverage arrangements and communicates same to the Director of Nursing.
4. With the direction of the Human Resources Department, assists with coordinating the hire process for all nursing personnel. Mentors, communicates, and functions as resources person for MHTs and Milieu Managers; assists in scheduling and conducting MHT orientation.
5. Effectively documents, graphs, and reports demographics related to nursing personnel; communicates evaluation performance of MHTs and Milieu Managers to the Director of Nursing as needed; remediating as needed.
6. Maintains knowledge of procedure/protocol changes and communicates such to MHTs and Milieu Managers; serves as a position back-up for all units as needed within scope of knowledge.
7. Demonstrates knowledge of contraband, unit rounds/close observation, and safety issues to ensure a safe environment.
8. Maintains contact/communication with the nursing department after normal business hours to improve outcomes of patient care; readily available to be on call during the evenings, nights, and weekends to ensure staff coverage.
9. Assists with transcription and posting memos; maintains memos in memo log and tracks compliance with communication.
10. Performs other duties as assigned.