STAFFING COORDINATOR

Presbyterian Homes & Services; Marion (IA); On-site; USD 38,000 - 55,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

HSA contributions

Retirement plan with employer match

Paid time off

Holiday pay

Same-day pay

EAP

Job summary

HallMar Village in Cedar Rapids, IA is seeking a full-time Staffing Coordinator to join our Care Center team. This key role coordinates staffing schedules, orients new team members to guidelines, and handles weekly payroll.

The Staffing Coordinator maintains staffing documentation, serves on-call for staffing needs, and ensures accurate data submission while fostering clear communication with residents, families, and staff. Normal hours: Mon-Fri 8am–5pm. Previous scheduling experience preferred.

Qualifications

• High school diploma or equivalent.
• Demonstrated problem solving, organizational skills, flexibility and coordination ability.
• Proficient with Microsoft Office and other computer programs.
• Aligned with PHS's mission and operating philosophies.
• Ability to read, write, speak and understand English for communication.

Responsibilities

• Maintain established staffing scheduling program and on-call coverage.
• Handle clinical payroll responsibilities and clerical duties.
• Implement staffing patterns meeting resident care needs and budgets.
• Submit accurate staffing data to supervisor on schedule.
• Maintain effective communication with customers and staff.
• Assist in policy and procedure implementation and staff understanding.
• Conduct audits as assigned.

Skills

Problem solving

Organizational skills

Flexibility

Team coordination

English proficiency

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

Overview

HallMar Village is seeking a full time Staffing Coordinator to join our Care Center team.

Normal business hours: Monday to Friday 8am - 5pm

The Staffing Coordinator is a key role in the administrative and daily operations of the community's care center. This position is responsible for coordinating clinical staffing schedules, orienting new team members to staffing guidelines, and weekly payroll responsibilities. Previous experience with scheduling is preferred.

HallMar Village is a joint ministry of Mercy Medical Center and Presbyterian Homes & Services. This senior living community offers independent living, assisted living, and memory care apartment homes as well as long term care suites. With the Village Center at its heart, the community offers inviting and comfortable living spaces along with outdoor elements including patios, courtyards, gardening spaces, and walking trails.

This community offers the following care options: Assisted Living, Memory Care, Care Center/Long Term Care

Address: 8900 C Ave NE, Cedar Rapids, IA 52302

Responsibilities

The Staffing Coordinator is responsible for maintaining established clinical staff scheduling program. This position is also responsible for clinical payroll responsibilities and clerical duties as assigned.

• Implement established staffing patterns and schedules that meet resident care needs and financial goals.
• Serve on-call for staffing needs as assigned.
• Maintain accurate staffing documentation including attendance tracking as designated by site.
• Maintain and submit accurate staffing statistical data to supervisor according to established timelines.
• Maintain effective communication systems with all customers
• Assist in the implementation of established staffing policies, procedures and practices.
• Assist in ensuring that staffing policies and procedures are understood and implemented by staff.
• Conduct auditing as assigned.

Qualifications

• High school diploma or equivalent.
• Demonstrated qualities in problem solving, organizational skills, flexibility and ability to work well with and coordinate the work of others.
• Demonstrated computer proficiency including Microsoft Office and other computer programs.
• Demonstrated compatibility with PHS's mission and operating philosophies.
• Demonstrated ability to read, write, speak and understand the English language to communicate with all customers.

Benefits

Full-time benefits-eligible employment begins at a minimum of 30 hours per week:

• Health, and dental, including applicable HSA & FSA
• Employer Contribution to HSA for eligible Health Plans
• Life insurance (AD&D)
• Retirement, with eligibility for an employer match
• Holiday pay and extended sick

Full and Part-time benefits-eligible employment working between 20-29 hours per week:

• Vision insurance
• Voluntary short-term & long-term disability
• Accident & hospitalization coverage
• Education assistance programs

All employees:

• Accrue PTO (Paid time off)
• Same-day pay
• Employee assistance program (EAP)
• College partnership educational discounts
• Access to Learn to Live Resources

About PHS

Presbyterian Homes & Services (PHS), based in St. Paul, Minnesota, is a nonprofit, faith-based organization providing a broad array of high-quality housing choices, care and services options for older adults. Some 8,000 employees serve more than 41,800 older adults through 60 PHS-affiliated senior living communities in Minnesota, Iowa and Wisconsin, and through Optage home and community services. PHS is also co-owner of Genevive, the largest geriatric primary care practice in Minnesota, providing comprehensive care for more than 15,500 older adults. Established in 1955, PHS has earned the reputation as an innovative leader dedicated to promoting independence, purposeful living and the overall well-being for those they serve. Today, PHS is one of the largest nonprofit providers of senior housing and services in the nation.

PHS is an EEO/AA employer. All applicants will receive consideration for employment regardless of their race, color, creed, religion, national origin, sex, sexual orientation, disability, age, marital status, or status with regard to public assistance.