Staffing Coordinator

UVA Community Health; Manassas (VA); On-site; USD 37,000 - 49,000; Full time

Job summary

UVA Community Health is seeking a Staffing Coordinator to manage staffing and scheduling using Time and Staffing to optimize allocation of Staffing Office staff. The role requires coordination across hospital staff and departments, with emphasis on confidentiality and accuracy.

The ideal candidate has at least two years in an office setting, strong MS Office skills, and the ability to work independently while communicating effectively with peers and leadership.

Qualifications

• High School Diploma or GED required.
• 2 years of office environment experience required.
• Proficiency with word processing, spreadsheets, PowerPoint and Microsoft Office.
• Ability to handle confidential information and communicate effectively with hospital staff.
• Familiarity with Time and Staffing systems preferred; detail oriented and able to work independently.

Responsibilities

• Performs staffing and scheduling functions using Time and Staffing system to allocate staff efficiently.
• Coordinates placement of Staffing Office employees to ensure optimal coverage.
• Maintains confidentiality and ensures accurate records and competencies.
• Communicates with hospital staff and supports departmental operations.

Skills

Microsoft Office

Word processing

Spreadsheets

PowerPoint

Communication

Detail oriented

Independent work

Problem solving

Education

High School Diploma or GED

Tools

Time and Staffing system

Job description

Job Description

Staffing Coordinator Job Code: NU5615

ABOUT US

We are ushering in a new era of healthcare where achieving good health is just the beginning. At UVA Community Health, part of the world-class UVA Health academic health system, we are committed to caring for the whole person by building meaningful connections with our patients i n the local setting of UVA Health’s community hospitals, outpatient locations, and provider offices. By combining our team’s talent and expertise, the breadth of capabilities across the entire UVA Health system, and our dedication to community wellness, we are bringing expert care close to home.

As a member of the UVA Community Health team, individuals contribute to patient care decisions, support advanced medical technologies, and experience the satisfaction of making a difference in people’s lives every day.

JOB TYPE

Classification: Non Exempt

Supervises Positions:

JOB SUMMARY

This position performs all staffing and scheduling functions including placement of Staffing Office employees through the use of Time and Staffing system to ensure the most efficient allocation of available Staffing office staff.

QUALIFICATIONS

Education: High School Diploma or GED Required

Experience: 2 Years Of Office Environment Experience Required.

Licensure: N/A

Additional Skills/Requirements Required: Demonstrates proficiency with word processing, spreadsheet skills, PowerPoint and other Microsoft Office applications. Must be able to secure and maintain private and confidential information. Requires excellent ability to effectively communicate with hospital staff and ability to successfully complete generic and department-specific skills validation and competency testing. Working knowledge of Time and staffing preferred (scheduler or staffer experience preferred). Must be detail oriented. Must have the ability to work independently with minimal direct supervision. Ability to analyze and problem solve.

Additional Skills/Requirements Preferred: N/A

Competencies

• Communications: Communicates effectively with all levels of hospital staff and visitors.
  • Greets and assists visitors to the department.
  • Answers all incoming telephone calls and provides accurate information as needed.
  • Attends assigned meetings, records minutes, and maintains meeting attendance records.
• Administration and Event Management: Ensures the administration and smooth running of departmental business.
  • Maintains calendars for executives and leaders.
  • Maintains an organized filing system to easily access information as needed.
  • Arranges and provides operational support for meetings and/or events, as well as conferences, conference calls, and video conferences.
  • Plans and coordinate travel arrangements as needed.
• Financial Management: Works with staff and vendors to collect and submit invoices.
  • Collects invoices for department services, if applicable.
  • Files Expense Reports.
  • Submits requests for disbursement to Accounts Payable.
• Supplies Management: Works with suppliers and vendors to ensure that the department has the required supplies on hand.
  • Orders supplies and maintain inventory for department.
  • Completes requisitions and sends to Purchasing Department or vendor.
  • Receives and distributes supplies.
• Timekeeping: Oversees departmental timekeeping duties, including researching discrepancies and correcting as appropriate.
  • Completes timekeeping duties accurately and by prescribed deadlines.
  • Tracks attendance occurrences and submit reports to the supervisor and director as requested. Determines the need for corrective action as appropriate.
• Security Liaison: Coordinates employee access to organizational facilities and resources.
  • Processes requests for employee access in a timely manner.
  • Maintains access records on each employee for compliance standards.
  • Terminates accesses that are no longer needed.

The incumbent may be asked to perform additional duties as assigned.

PHYSICAL DEMANDS

Physical Demand Code: Sedentary to Light Physical Demand: The job requires frequent sitting, standing, walking, and bending/stooping. Frequent repetitive body movements. Proficient communicative, auditory, and visual skills. Attention to detail and ability to write legibly. Ability to lift/push/pull up to 20 lbs. occasionally. This job description may not include all assigned duties, responsibilities, or aspects of the job described. It may be amended at any time at the sole discretion of UVA Community Health.

Other

• May require the use of safety equipment, such as HEPA mask, for infection prevention:
• On call responsibilities as directed:
• Ability to travel between campus buildings, remote facilities, and out of town as needed:

The base compensation range for this role is $18.00 - $23.59 hourly.

Individual compensation will be determined by the selected candidate's qualifications, previous work experience, and/or education. Please note that the pay range does not include any applicable incentive compensation programs such as shift differentials, clinical ladders, and other incentives that may be available for those in eligible positions.