STAFFING COORDINATOR

Henderson Hospital; Madera (CA); On-site; USD 60,000 - 75,000; Full time

Job summary

River Vista Behavioral Health is seeking a Staffing Coordinator to join the Nursing Team at our new 128-bed hospital along the San Joaquin River. The role focuses on coordinating staffing for the nursing department, scheduling staff, and bi-weekly time reporting to payroll.

Responsibilities include planning and adjusting schedules, guiding nursing personnel policies under the CNO, and ensuring targets are met while maintaining budgetary constraints. UKG knowledge is a plus.

Qualifications

• Knowledge of administrative office procedures.
• Knowledge of facility and corporate policies and procedures.
• Knowledge of computer and various software packages, including Excel and Word.

Responsibilities

• Effectively plans, organizes and coordinates the nursing staff schedule.
• Adjusts staffing daily according to census and acuity under the supervision of the CNO.
• Responsible for providing direction and support for staffing under the supervision of the CNO.
• Assists CNO in ensuring nursing administrative personnel policies and procedures are followed.
• Coordinates and processes time off requests for nursing personnel.
• Completes special assignments/reports in a timely manner.
• Monitors use of benefit time and reports trends and/or abuses to the CNO.
• Is accessible and acts as a resource to the Nursing Supervisors on staffing issues.
• Along with the CNO, monitors productive and non-productive nursing hours to ensure budgetary requirements are met.
• Reports daily report of non-productive and productive hours to the CNO.
• Responds to employee inquiries properly and addresses any problems in a timely manner.

Skills

Administrative office procedures

Facility policies and procedures

Excel

Word

Prioritizing workloads

Telephone etiquette

Oral and written communication

Judgment with staffing issues

Patient communication

Education

High School Diploma

Two years of college education

Tools

UKG

Job description

Responsibilities

River Vista Behavioral Health sits along the bluffs overlooking the San Joaquin River, this brand new, 128-bed facility, will provide high-quality and advanced behavioral health services to residents and visitors in the Central Valley. The new hospital will employ more than 250 people, including clinicians, nurses, mental health technicians, support staff and administration.

We are currently seeking a forward thinking and compassionate STAFFING COORDINATOR to be part of our Nursing Team. The Staffing Coordinator is responsible for coordination of all staffing requirements within the nursing department, including scheduling staff, monitoring changes, updating and reporting bi-weekly time reporting to payroll.

QUALIFICATIONS

Education: High School Diploma required, two years of college education preferred.

Experience: At least three (1) year experience as a staffing coordinator in a health care setting required. UKG knowledge a big plus!

Additional Requirements: Must be able to type, have experience meeting staffing targets, and have thorough knowledge of Word and Excel software programs.

Qualifications

PRIMARY RESPONSIBILITIES

1. Effectively plans, organizes and coordinates the nursing staff schedule.
2. Adjusts staffing daily according to census and acuity under the supervision of the CNO.
3. Responsible for providing direction and support for staffing under the supervision of the CNO.
4. Assists CNO in ensuring nursing administrative personnel policies and procedures are followed.
5. Coordinates and processes time off requests for nursing personnel.
6. Completes special assignments/reports in a timely manner.
7. Monitors use of benefit time and reports trends and/or abuses to the CNO.
8. Is accessible and acts as a resource to the Nursing Supervisors on staffing issues.
9. Along with the CNO, monitors productive and non-productive nursing hours to ensure budgetary requirements are met.
10. Reports daily report of non-productive and productive hours to the CNO.
11. Responds to employee inquiries properly and addresses any problems in a timely manner.

KNOWLEDGE, SKILLS, AND ABILITIES

THIS SECTION DESCRIBES WHAT KNOWLEDGE, SKILLS AND ABILITIES AN EMPLOYEE IN THIS POSITION SHOULD CURRENTLY POSSESS. THIS LIST MAY NOT BE COMPLETE FOR ALL KNOWLEDGE, SKILLS AND ABILITIES REQUIRED FOR THIS POSITION.

1. Knowledge of administrative office procedures.
2. Knowledge of facility and corporate policies and procedures.
3. Knowledge of computer and various software packages, including Excel and Word.
4. Skill in organizing and prioritizing workloads to meet deadlines.
5. Skill in telephone etiquette and paging procedures.
6. Effective oral and written communication skills.
7. Ability to interpret, adapt and apply guidelines and procedures.
8. Ability to use good judgment regarding staffing issues.
9. Ability to communicate effectively with patients and co-workers

PHYSICAL, MENTAL, AND SPECIAL DEMANDS

THIS SECTION DESCRIBES HOW AN EMPLOYEE IN THIS POSITION CURRENTLY PERFORMS THE FUNCTIONS OF THIS POSITION. MODIFICATIONS TO THE MANNER IN WHICH THIS JOB MAY BE PERFORMED WILL BE REVIEWED ON A CASE BY CASE BASIS.

1. Ability to sit for long periods of time (up to 8 hours).

1. Ability to reach above and below the waist, turn, twist and manipulate small tools (copier, computer, telephone, typewriter, calculator, safe, facsimile machine).
2. Ability to move frequently in the completion of job requirements.
3. Ability to repetitively move the hands when typing.
4. Ability to see well enough to read handwritten and typewritten material.
5. Good hearing is needed for frequent telephone use.

1. Ability to handle a variety of repetitive tasks.

1. Ability to handle multiple projects and tasks under deadlines and with short notice.

Additional Requirements

A strong knowledge of The Joint Commission, HCFA, OSHA regulations, and patient rights standards and all other applicable federal and state laws and regulations governing mental health care facilities.

One of the nation’s largest and most respected hospital companies, Universal Health Services, Inc. (UHS) has built an impressive record of achievement and performance. Steadily growing from a startup to an esteemed Fortune 500 corporation, UHS today has annual revenue nearing $10 billion. UHS is recognized as one of the World’s Most Admired Companies by Fortune; ranked #276 on the Fortune 500, and listed #275 in Forbes inaugural ranking of America’s Top 500 Public Companies.

EEO Statement:

All UHS subsidiaries are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and teammates. UHS subsidiaries are equal opportunity employers and as such, openly support and fully commit to recruitment, selection, placement, promotion and compensation of individuals without regard to race, color, religion, age, sex (including pregnancy, gender identity, and sexual orientation), genetic information, national origin, disability status, protected veteran status or any other characteristic protected by federal, state or local laws.

We believe that diversity and inclusion among our teammates is critical to our success.

Notice:

At UHS and all our subsidiaries, our Human Resources departments and recruiters are here to help prospective candidates by matching skillset and experience with the best possible career path at UHS and our subsidiaries. We take pride in creating a highly efficient and best in class candidate experience. During the recruitment process, no recruiter or employee will request financial or personal information (Social Security Number, credit card or bank information, etc.) from you via email. The recruiters will not email you from a public webmail client like Hotmail, Gmail, Yahoo Mail, etc. If you are suspicious of a job posting or job-related email mentioning UHS or its subsidiaries, let us know by contacting us at: https://uhs.alertline.com or 1-800-852-3449.

PRIMARY RESPONSIBILITIES

1. Effectively plans, organizes and coordinates the nursing staff schedule.
2. Adjusts staffing daily according to census and acuity under the supervision of the CNO.
3. Responsible for providing direction and support for staffing under the supervision of the CNO.
4. Assists CNO in ensuring nursing administrative personnel policies and procedures are followed.
5. Coordinates and processes time off requests for nursing personnel.
6. Completes special assignments/reports in a timely manner.
7. Monitors use of benefit time and reports trends and/or abuses to the CNO.
8. Is accessible and acts as a resource to the Nursing Supervisors on staffing issues.
9. Along with the CNO, monitors productive and non-productive nursing hours to ensure budgetary requirements are met.
10. Reports daily report of non-productive and productive hours to the CNO.
11. Responds to employee inquiries properly and addresses any problems in a timely manner.

KNOWLEDGE, SKILLS, AND ABILITIES

THIS SECTION DESCRIBES WHAT KNOWLEDGE, SKILLS AND ABILITIES AN EMPLOYEE IN THIS POSITION SHOULD CURRENTLY POSSESS. THIS LIST MAY NOT BE COMPLETE FOR ALL KNOWLEDGE, SKILLS AND ABILITIES REQUIRED FOR THIS POSITION.

1. Knowledge of administrative office procedures.
2. Knowledge of facility and corporate policies and procedures.
3. Knowledge of computer and various software packages, including Excel and Word.
4. Skill in organizing and prioritizing workloads to meet deadlines.
5. Skill in telephone etiquette and paging procedures.
6. Effective oral and written communication skills.
7. Ability to interpret, adapt and apply guidelines and procedures.
8. Ability to use good judgment regarding staffing issues.
9. Ability to communicate effectively with patients and co-workers

PHYSICAL, MENTAL, AND SPECIAL DEMANDS

THIS SECTION DESCRIBES HOW AN EMPLOYEE IN THIS POSITION CURRENTLY PERFORMS THE FUNCTIONS OF THIS POSITION. MODIFICATIONS TO THE MANNER IN WHICH THIS JOB MAY BE PERFORMED WILL BE REVIEWED ON A CASE BY CASE BASIS.

1. Ability to sit for long periods of time (up to 8 hours).

1. Ability to reach above and below the waist, turn, twist and manipulate small tools (copier, computer, telephone, typewriter, calculator, safe, facsimile machine).
2. Ability to move frequently in the completion of job requirements.
3. Ability to repetitively move the hands when typing.
4. Ability to see well enough to read handwritten and typewritten material.
5. Good hearing is needed for frequent telephone use.

1. Ability to handle a variety of repetitive tasks.

1. Ability to handle multiple projects and tasks under deadlines and with short notice.

Additional Requirements

A strong knowledge of The Joint Commission, HCFA, OSHA regulations, and patient rights standards and all other applicable federal and state laws and regulations governing mental health care facilities.

One of the nation’s largest and most respected hospital companies, Universal Health Services, Inc. (UHS) has built an impressive record of achievement and performance. Steadily growing from a startup to an esteemed Fortune 500 corporation, UHS today has annual revenue nearing $10 billion. UHS is recognized as one of the World’s Most Admired Companies by Fortune; ranked #276 on the Fortune 500, and listed #275 in Forbes inaugural ranking of America’s Top 500 Public Companies.

EEO Statement:

All UHS subsidiaries are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and teammates. UHS subsidiaries are equal opportunity employers and as such, openly support and fully commit to recruitment, selection, placement, promotion and compensation of individuals without regard to race, color, religion, age, sex (including pregnancy, gender identity, and sexual orientation), genetic information, national origin, disability status, protected veteran status or any other characteristic protected by federal, state or local laws.

We believe that diversity and inclusion among our teammates is critical to our success.

Notice:

At UHS and all our subsidiaries, our Human Resources departments and recruiters are here to help prospective candidates by matching skillset and experience with the best possible career path at UHS and our subsidiaries. We take pride in creating a highly efficient and best in class candidate experience. During the recruitment process, no recruiter or employee will request financial or personal information (Social Security Number, credit card or bank information, etc.) from you via email. The recruiters will not email you from a public webmail client like Hotmail, Gmail, Yahoo Mail, etc. If you are suspicious of a job posting or job-related email mentioning UHS or its subsidiaries, let us know by contacting us at: https://uhs.alertline.com or 1-800-852-3449.

River Vista Behavioral Health

River Vista Behavioral Health sits along the bluffs overlooking the San Joaquin River, this brand new, 128-bed facility, will provide high-quality and advanced behavioral health services to residents and visitors in the Central Valley. The new hospital will employ more than 250 people, including clinicians, nurses, mental health technicians, support staff and administration.

We are currently seeking a forward thinking and compassionate STAFFING COORDINATOR to be part of our Nursing Team. The Staffing Coordinator is responsible for coordination of all staffing requirements within the nursing department, including scheduling staff, monitoring changes, updating and reporting bi-weekly time reporting to payroll.

QUALIFICATIONS

Education: High School Diploma required, two years of college education preferred.

Experience: At least three (1) year experience as a staffing coordinator in a health care setting required. UKG knowledge a big plus!

Additional Requirements: Must be able to type, have experience meeting staffing targets, and have thorough knowledge of Word and Excel software programs.