Staffing Coordinator

Prime Healthcare; Los Angeles (CA); On-site; USD 32,000 - 36,000; Full time

Job summary

Encino Hospital Medical Center is seeking a Staffing Coordinator to support staffing and scheduling across departments in a fast-paced hospital setting. You will partner with the Chief Nursing Officer and department leaders to align staffing with patient needs and policy timelines.

The role requires MS Office proficiency, strong interpersonal skills, and healthcare experience. You will help optimize staffing, post schedules, and monitor agency usage to control costs and improve service delivery.

Qualifications

• HS Diploma or equivalent required.
• Experience with Microsoft Office applications required.
• Strong interpersonal communication skills required.
• Experience in healthcare preferred, preferably in an acute care setting.
• Ability to excel in a fast-paced environment.

Responsibilities

• Provide staffing and scheduling support for assigned departments.
• Collaborate with CNO and Department Leadership to create and revise schedules.
• Post schedules on time according to policy or CBA.
• Forecast staffing needs to prevent emergencies.
• Update and reconcile agency staffing through VMS and ensure compliance files.
• Work with Finance to reconcile VMS invoices and reduce agency usage.

Skills

Interpersonal skills

MS Office

Healthcare experience

Education

HS Diploma

Tools

Vendor Management System

Job description

Overview

Join an award-winning team of dedicated professionals committed to our core values of quality, compassion and community! Encino Hospital Medical Center, a member of the Prime Healthcare Foundation, offers incredible opportunities to expand your horizons and be part of a community dedicated to making a difference.Encino Hospital Medical Center is a 150-bed state-of-the-art hospital located in Encino, California. Its multi-disciplinary staff consists of 330 physicians and 520 professional support staff. Encino Hospital Medical Center serves a diverse population and incorporates elements of urban and suburban medicine in a caring environment. It offers a wide array of inpatient and outpatient services. The hospital is consistently at the forefront in providing innovative and integrated healthcare. For more information, visit: www.encinomed.org

Responsibilities

The Staffing Coordinator provides staffing and scheduling support for assigned departments. In collaboration with the Chief Nursing Officer (CNO) and Department Leadership, supports the creation and revision of department schedules by matching the needs of the individual departments to the number of personnel available. Will meet schedule posting deadlines according to Hospital policy or Collective Bargaining Agreement (CBA). Schedules staff in the most productive and cost-effective manner, utilizing all the staffing strategies determined by the organization. Evaluates and revises as needed the daily staffing of departments including replacement of personnel due to paid time off, sick leave, leave of absence, and/or other unexpected circumstances. Obtains daily staffing needs from assigned departments at regular intervals throughout the shift and by way of active rounding in the units to make changes in real-time to flex, float, or fill-in gaps. Participates in the Hospital position control meetings, working with C-Suite to review schedules and staffing reports. Forecasts staffing needs so that emergencies in staffing are avoided.

Responsible for supporting the review and approval process for the Hospital to request supplemental agency personnel. Reviews contracted labor candidates presented to the Hospital in a timely manner to determine those who are qualified and submits to the CNO and Department Leadership for swift placement decision. Updates agency candidate orders in Vendor Management System (VMS). Ensures that all incoming agency personnel have complete compliance files in the VMS. In collaboration with Finance department, reconciles VMS invoices for hours and charges due to agencies. Establishes a pattern of agency reduction.

Qualifications

EDUCATION, EXPERIENCE, TRAINING

1. High School Diploma or equivalent required.2. Experience and proficiency with Microsoft Office applications required. 3. Strong interpersonal communication skills required.4. Experience in healthcare preferred, preferably in an acute care setting.5. Ability to excel in a fast-paced environment

Pay Transparency

Encino Hospital Medical Center offers competitive compensation and a comprehensive benefits package that provides employees the flexibility to tailor benefits according to their individual needs. Our Total Rewards package includes, but is not limited to, paid time off, a 401K retirement plan, medical, dental, and vision coverage, tuition reimbursement, and many more voluntary benefit options. A reasonable compensation estimate for this role, which includes estimated wages, benefits, and other forms of compensation, is $23.12 to $26.36. The exact starting compensation to be offered will be determined at the time of selecting an applicant for hire, in which a wide range of factors will be considered, including but not limited to, skillset, years of applicable experience, education, credentials and licensure.

Employment Status

Full Time

Shift

Days

Equal Employment Opportunity

Company is an equal employment opportunity employer. Company prohibits discrimination against any applicant or employee based on race, color, sex, sexual orientation, gender identity, religion, national origin, age (subject to applicable law), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. The Company also prohibits harassment of applicants or employees based on any of these protected categories.Know Your Rights: https://www.eeoc.gov/sites/default/files/2022-10/EEOC_KnowYourRights_screen_reader_10_20.pdf

Privacy Notice

Privacy Notice for California Applicants: https://www.primehealthcare.com/wp-content/uploads/2024/04/Notice-at-Collection-and-Privacy-Policy-for-California-Job-Applicants.pdf