Staffing Coordinator

Arlington Gardens Care CenterHEIGHTS; Fort Worth (TX); On-site; USD 42,000 - 62,000; Full time

Job summary

Arlington Gardens Care CenterHEIGHTS is seeking a qualified administrator to support facility operations and supervise staff. The role combines office systems management with staff scheduling to ensure full shift coverage and smooth daily operations.

Responsibilities include processing managed care authorizations, handling Medicaid-related tasks, payroll support, and billing assistance, while supporting compliance and resident care workflow in a long-term care setting.

Qualifications

• High school diploma or equivalent.
• Strong understanding of skilled nursing billing and payment processes.
• Proficiency with Microsoft Office products.

Responsibilities

• Assist in obtaining managed care and Medi-Cal or Medicaid authorizations including bed holds.
• Assist with managing resident trust funds and monthly statements.
• Maintain census and report status changes.
• Attend stand-up meetings as needed by the Administrator.
• Assist with Medi-Cal or Medicaid applications.
• Prepare TARS as needed.
• Track Medi-Cal and Medicaid redeterminations.
• Participate in billing and payment processes including bank deposits.
• Assist in collections of bad debts.
• Schedule and assign employees to ensure coverage of all shifts.

Skills

Billing knowledge

Microsoft Office

Scheduling

Administrative support

Long-term care familiarity

Education

High school diploma or equivalent

Tools

PCC

Job description

General Purpose

This position is a Dual Role

Supports facility operations by assisting in maintaining business office systems and supervision staff. Will also be scheduling staff to ensure all shifts are covered.

Essential Duties

• Assist in Obtain managed care and Medi-Cal or Medicaid authorizations including bed holds.
• Assist with managing resident trust fund, including printing and distributing monthly statements.
• Maintain census and report status changes.
• May attend stand-up meetings at the request of the Administrator.
• Assist with Medi-Cal or Medicaid applications.
• Prepare TARS as needed.
• Track Medi-Cal and Medicaid redeterminations.
• Participate in billing and payment processes including preparing bank deposits.
• Assist in undertaking collection activity for bad debts.
• Completes operational requirements by scheduling and assigning employees; following up on work results.

Supervisory Requirements

None

Qualification

Education and/or Experience

High school diploma or equivalent.

Strong understanding of skilled nursing billing and payment as well as proficient in Microsoft products computer skills.

Preferable one-year experience in a long term care facility.

Language Skills

Ability to read technical procedures.

Ability to read and comprehend policy and procedure manuals.

Ability to effectively present information and respond to questions from managers and employees.

Mathematical Skills

Ability to apply concepts such as fractions, percentages, ratios and proportions to practical situations.

Reasoning Ability

Ability to solve practical problems.

Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Certificates, Licenses, Registrations

Knowledge and experience with PCC preferred.

Physical Demands

The essential functions of this position require the following physical abilities: Prolong use of computer. Standing and /or walking very frequently. Sitting occasionally. Reaching with hands and arms frequently, pushing/pulling very frequently. Talking and /or hearing very frequently. Tasting and /or smelling very frequently. Lifting up to 50 pounds frequently. Climbing, balancing, stooping, kneeling, crouching or crawling occasionally. Close, distance, color, peripheral, and depth perception in vision: ability to adjust focus.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually low to moderate.

Additional Information

Note: Nothing in this job specification restricts management's right to assign or reassign duties and responsibilities to this job at any time. Critical features of this job are described under various headings above. They may be subject to change at any time due to reasonable accommodation or other reasons. The above statements are strictly intended to describe the general nature and level of the work being performed. They are not intended to be construed as a complete list of all responsibilities, duties, and skills required of employees in this position.

We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other legally protected status.