Staffing Coordinator

Arlington Gardens Care CenterHEIGHTS in; Fort Worth (TX); On-site; USD 32,000 - 42,000; Full time

Job summary

PACS is seeking a dual-role Operations Assistant to support facility operations and supervise staff scheduling. The role includes maintaining business office systems, coordinating shifts, and assisting with billing processes to ensure smooth daily operations.

The candidate should have a high school diploma, familiarity with Microsoft Office, and preferably one year of experience in a long-term care setting. This position emphasizes accuracy, teamwork, and collaboration with the Administrator.

Qualifications

• Strong understanding of skilled nursing billing and payment.
• Proficient with Microsoft Office products.
• Preferable one-year experience in a long-term care facility.
• Ability to read technical procedures and policy manuals.
• Good mathematical sense for fractions, percentages, ratios, and proportions.

Responsibilities

• Assist in obtaining managed care and Medi-Cal/Medicaid authorizations including bed holds.
• Assist with managing resident trust funds and distributing monthly statements.
• Maintain census and report status changes.
• Attend stand-up meetings as requested by the Administrator.
• Assist with Medi-Cal or Medicaid applications.
• Prepare TARS as needed.
• Track Medi-Cal and Medicaid redeterminations.
• Participate in billing and payment processes including preparing bank deposits.
• Assist in collection activity for bad debts.
• Schedule and assign employees and follow up on work results.

Skills

Microsoft Office

Education

High school diploma or equivalent

Job description

General Purpose

This position is a Dual Role Supports facility operations by assisting in maintaining business office systems and supervision staff. Will also be scheduling staff to ensure all shifts are covered.

Essential Duties

• Assist in Obtain managed care and Medi-Cal or Medicaid authorizations including bed holds.
• Assist with managing resident trust fund, including printing and distributing monthly statements.
• Maintain census and report status changes.
• May attend stand-up meetings at the request of the Administrator.
• Assist with Medi-Cal or Medicaid applications.
• Prepare TARS as needed.
• Track Medi-Cal and Medicaid redeterminations.
• Participate in billing and payment processes including preparing bank deposits.
• Assist in undertaking collection activity for bad debts.
• Completes operational requirements by scheduling and assigning employees; following up on work results.

Supervisory Requirements

None

Qualification Education and/or Experience

High school diploma or equivalent. Strong understanding of skilled nursing billing and payment as well as proficient in Microsoft products computer skills. Preferable one-year experience in a long term care facility.

Language Skills

Ability to read technical procedures. Ability to read and comprehend policy and procedure manuals. Ability to effectively present information and respond to questions from managers and employees.

Mathematical Skills

Ability to apply concepts such as fractions, percentages, ratios and proportions to practical situations.

Reasoning Ability

Ability to solve practical problems. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Certificates, Licenses, Registrations

Knowledge and experience with PCC preferred.

Physical Demands

The essential functions of this position require the following physical abilities: Prolong use of computer. Standing and /or walking very frequently. Sitting occasionally. Reaching with hands and arms frequently, pushing/pulling very frequently. Talking and /or hearing very frequently. Tasting and /or smelling very frequently. Lifting up to 50 pounds frequently. Climbing, balancing, stooping, kneeling, crouching or crawling occasionally. Close, distance, color, peripheral, and depth perception in vision: ability to adjust focus.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually low to moderate.

Additional Information

Note: Nothing in this job specification restricts management’s right to assign or reassign duties and responsibilities to this job at any time. Critical features of this job are described under various headings above. They may be subject to change at any time due to reasonable accommodation or other reasons. The above statements are strictly intended to describe the general nature and level of the work being performed. They are not intended to be construed as a complete list of all responsibilities, duties, and skills required of employees in this position.

We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other legally protected status.

PACS is revolutionizing the delivery and leadership of post-acute healthcare and support services across the country. Originally founded in 2013, the organization now consists of hundreds of independent operating subsidiaries, as well as ancillary and support services. We bring a proven model of mission-driven care that balances access to a national network of support and resources with local decision making. In addition, PACS helps connect exceptional people with premier healthcare careers across the country. We focus on finding innovative and effective team members based on their qualifications, experience, geographic preferences, and personality fit with the existing facility staff and culture.

We celebrate diversity and are committed to creating an inclusive environment for all employees. We welcome applicants of every race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, and any other protected characteristic.

Employment decisions are based on qualifications, merit, and business needs.