Staffing Coordinator

Allina Health; Coon Rapids (MN); Hybrid; USD 30,000 - 41,000; Full time

Benefits offered by this job

Medical/Dental

PTO/Time Away

Retirement Savings Plans

Life Insurance

Disability (short-term/long-term)

Tuition Reimbursement

Job summary

Allina Health is seeking a Staffing Coordinator in Minnesota to coordinate staff assignments and provide scheduling support aligned with patient care needs.

The role requires familiarity with union contracts and timekeeping procedures, plus experience in payroll-related timecard management. Hybrid work is required; must reside near Mercy Hospital in Coon Rapids.

Qualifications

• Must be 18 years of age with education/experience per job description.
• High school diploma or GED preferred.
• 0 to 2 years of basic computer skills including Windows, Word and Excel.
• Post secondary education preferred.
• 0 to 2 years of experience in a fast-paced medical environment preferred.

Responsibilities

• Coordinate staff assignments to support patient care needs.
• Provide scheduling support in line with staffing guidelines and union contracts.
• Assist with timecard management to ensure payroll accuracy.
• Attend staff huddles and department meetings.

Skills

Staffing coordination

Scheduling

Timecard management

Education

High school diploma or GED preferred

Post secondary education

Tools

Windows

Excel

Word

Job description

Location Address:

4050 Coon Rapids Blvd NWCoon Rapids, MN 55433-2522

Date Posted:

September 21, 2026

Department:

16003810 Staffing Center

Shift:

Day/Evening (United States of America)

Shift Length:

8/12 combo shift

Hours Per Week:

24

Union Contract:

Non-Union-NCT

Weekend Rotation:

Every Other

Job Summary:

The Staffing Coordinator plays a crucial role in ensuring that staff is fully supported. By coordinating staff assignments in alignment with patient care needs, you help maintain the continuity and quality of care across departments. With a strong understanding of staffing and scheduling guidelines-including union contracts, organizational policies, and timekeeping procedures-you provide accurate and timely scheduling support. You also assist with timecard management, ensuring compliance and consistency in payroll and attendance records.

Key Position Details:

• .6 FTE (48 hours per two-week pay period)
• Hybrid position; must reside within commuting distance of Mercy Hospital
• Combination of 8- and 12-hour day shifts; 3:00 AM-11:30 AM and 4:00 AM-4:30 PM
• Combination of 8- and 12-hour evening shifts; 11:00 AM-11:30 PM and 4:00 PM-12:30 AM
• Every other weekend rotation; 8- and 12-hour shifts
• On-call may be required

Job Description:

Coordinates staff assignments to support patient care needs and provides scheduling support in accordance with staffing and scheduling guidelines.

Principle Responsibilities

• Staffing Responsibilities.
  • Utilizes staffing technology to allocate staff to meet the healthcare facility needs.
  • Requests daily per diem agency staff as needed.
  • Documents staff assignments and codes schedules to ensure timecard accuracy.
  • Uses basic problem-solving skills to identify where staff are allocated to meet the staffing needs of units supported by staffing office.
  • Uses critical thinking skills to anticipate staffing needs for the areas supported by the staffing office.
  • Uses electronic communication system to communicate with staff on staffing changes, openings and scheduling adjustments.
  • Uses bargaining unit contracts to understand how they affect the staffing process and policies.
  • Forecasts staffing needs using applicable technology.
  • Reports staffing status to house supervisors, and department leaders.
• Department Responsibilities.
  • Uses basic computer skills for data entry.
  • Communicates regularly via phone with internal and external customers using polite and proper phone etiquette and communications. Orients new staff and others to the role or tasks if needed.
  • Coordinates questions and problems to senior level staffing coordinators and other leaders, as appropriate.
  • Attends and participates in staff huddles and department meetings.
• Other duties as assigned.

Required Qualifications

• Must be 18 years of age with education and/or experience needed to meet required functional competencies as listed on the job description, and High school diploma or GED preferred
• 0 to 2 years of basic Computer skills, including the knowledge and ability to use Windows, Word and Excel

Preferred Qualifications

• Post secondary education
• 0 to 2 years of experience working in a fast-paced medical environment with the ability to identify priorities, work independently, problem solve and multi-task

Physical Demands

• Sedentary:
• Lifting weight up to 10 lbs. occasionally, negligible weight frequently

Pay Range

Pay Range: $22.04 to $30.01 per hourThe pay described reflects the base hiring pay range. Your starting rate would depend on a variety of factors including, but not limited to, your experience, education, and the union agreement (if applicable). Shift, weekend and/or other differentials may be available to increase your pay rate for certain shifts or work.

Allina Health is committed to adhering with all applicable local, state and federal minimum wage requirements.

Benefit Summary

Allina Health believes the best way to provide safe and compassionate care for our patients is by nurturing the passion of those who care for them. That's why we devote extraordinary resources to help you grow and thrive - not only as a professional but also as a whole person. When you join our team, you have access to a wealth of valuable employee benefits that support the total well-being - mind, body, spirit and community - of you and your family members.

Allina Health is all in on your well-being. Because well-being means something different to everyone, our award-winning program provides you with the resources you need to help you navigate your personal journey. This includes well-being dollars, dedicated well-being navigators, and many programs, activities, articles, videos, personal coaching and tools to support you on your journey.

We are focused on creating an inclusive workplace so everyone can see themselves as part of our care team. Our care teams are as diverse as the communities we serve and proud to be contributing to the mission of a leading health care organization. Our pioneering approach to well-being helps every member of our care team feel a deep sense of connection and joy in their work.

Benefits include:

• Medical/Dental
• PTO/Time Away
• Retirement Savings Plans
• Life Insurance
• Short-term/Long-term Disability
• Voluntary Benefits (vision, legal, critical illness)
• Tuition Reimbursement or Continuing Medical Education as applicable
• Student Loan Support Benefits to navigate the Federal Public Service Loan Forgiveness Program
• Allina Health is a 501(c)(3) eligible employer

*Benefit eligibility/offerings are determined by FTE and if you are represented by a union.