Staffing Coordinator

Allina Health; United States; Remote; USD 30,000 - 41,000; Part time

Benefits offered by this job

Medical/Dental

PTO/Time Away

Retirement Savings Plans

Job summary

Allina Health Staffing Center is seeking a Staffing Coordinator to support patient care by scheduling staff, managing timecards, and ensuring payroll accuracy. This role requires knowledge of staffing guidelines, union contracts, and timekeeping procedures.

You will coordinate assignments across departments, forecast staffing needs, communicate changes, and participate in staff huddles. Remote-friendly, .5 FTE with weekend rotation.

Qualifications

• 0–2 years of basic computer skills, including Windows, Word and Excel.
• Experience with staffing or scheduling systems is a plus.

Responsibilities

• Coordinates staff assignments to support patient care needs.
• Provides scheduling support per staffing guidelines and union contracts.
• Assists with timecard management and payroll accuracy.
• Uses staffing technology to allocate staff across units.
• Forecasts staffing needs and communicates changes to leaders.

Skills

Windows

Word

Excel

Education

High school diploma or GED

Job description

Location and Posting Information

Location Address: 2925 Chicago Ave Loading Dock Minneapolis, MN 55407-1321

Date Posted: September 21, 2026

Department: 16003810 Staffing Center

Shift: Day (United States of America)

Shift Length: 8/12 combo shift

Hours Per Week: 20

Union Contract: Non-Union-NCT

Weekend Rotation: Every Other

Job Summary

The Staffing Coordinator plays a crucial role in ensuring that staff is fully supported. By coordinating staff assignments in alignment with patient care needs, you help maintain the continuity and quality of care across departments. With a strong understanding of staffing and scheduling guidelines—including union contracts, organizational policies, and timekeeping procedures—you provide accurate and timely scheduling support. You also assist with timecard management, ensuring compliance and consistency in payroll and attendance records.

Key Position Details

.5 FTE (40 hours per two-week pay period) Combination of 8- and 12-hour day shifts; 3:00 AM–11:30 AM and 4:00 AM–4:30 PM Every other weekend rotation; 8- and 12-hour shifts On-call may be required Remote position; must reside within commuting distance of one of the metro Allina hospitals (e.g., Abbott Northwestern, Mercy, Unity, or United Hospital)

Job Description

Coordinates staff assignments to support patient care needs and provides scheduling support in accordance with staffing and scheduling guidelines.

Principle Responsibilities

• Principle Responsibilities Staffing Responsibilities.
• Utilizes staffing technology to allocate staff to meet the healthcare facility needs.
• Requests daily per diem agency staff as needed.
• Documents staff assignments and codes schedules to ensure timecard accuracy.
• Uses basic problem-solving skills to identify where staff are allocated to meet the staffing needs of units supported by staffing office.
• Uses critical thinking skills to anticipate staffing needs for the areas supported by the staffing office.
• Uses electronic communication system to communicate with staff on staffing changes, openings and scheduling adjustments.
• Uses bargaining unit contracts to understand how they affect the staffing process and policies.
• Forecasts staffing needs using applicable technology.
• Reports staffing status to house supervisors, and department leaders.

Department Responsibilities

• Uses basic computer skills for data entry.
• Communicates regularly via phone with internal and external customers using polite and proper phone etiquette and communications.
• Orients new staff and others to the role or tasks if needed.
• Coordinates questions & problems to senior level staffing coordinators and other leaders, as appropriate.
• Attends and participates in staff huddles and department meetings.
• Other duties as assigned.

Required Qualifications

• Must be 18 years of age with education and/or experience needed to meet required functional competencies as listed on the job description, and High school diploma or GED preferred.
• 0 to 2 years of basic Computer skills, including the knowledge and ability to use Windows, Word and Excel.

Preferred Qualifications

• Post secondary education.
• 0 to 2 years of experience working in a fast-paced medical environment with the ability to identify priorities, work independently, problem solve and multi-task.

Physical Demands

Sedentary: Lifting weight up to 10 lbs. occasionally, negligible weight frequently.

Pay Range

Pay Range Pay Range: $22.04 to $30.01 per hour The pay described reflects the base hiring pay range. Your starting rate would depend on a variety of factors including, but not limited to, your experience, education, and the union agreement (if applicable). Shift, weekend and/or other differentials may be available to increase your pay rate for certain shifts or work. Allina Health is committed to adhering with all applicable local, state and federal minimum wage requirements.

Benefit Summary

Allina Health believes the best way to provide safe and compassionate care for our patients is by nurturing the passion of those who care for them. That’s why we devote extraordinary resources to help you grow and thrive — not only as a professional but also as a whole person. When you join our team, you have access to a wealth of valuable employee benefits that support the total well-being — mind, body, spirit and community — of you and your family members. Allina Health is all in on your well-being. Because well-being means something different to everyone, our award-winning program provides you with the resources you need to help you navigate your personal journey. We are focused on creating an inclusive workplace so everyone can see themselves as part of our care team. Our care teams are as diverse as the communities we serve and proud to be contributing to the mission of a leading health care organization. Our pioneering approach to well-being helps every member of our care team feel a deep sense of connection and joy in their work.

Benefits

• Medical/Dental
• PTO/Time Away
• Retirement Savings Plans
• Life Insurance
• Short-term/Long-term Disability
• Voluntary Benefits (vision, legal, critical illness)
• Tuition Reimbursement or Continuing Medical Education as applicable
• Student Loan Support
• Benefits to navigate the Federal Public Service Loan Forgiveness Program

About Allina Health

People at Allina Health have a career of making a difference in the lives of the millions of patients we see each year at our 90+ clinics, 12 hospitals and through a wide variety of specialty care services in Minnesota and western Wisconsin. We’re a not-for-profit organization committed to enriching your career by providing ongoing training, competitive compensation, support for work-life balance and ways to give back to the communities we serve. Join our team of 27,000+ employees – your career opportunities are limitless! Diversity creates a healthier atmosphere for our employees, patients, and community.

Equal Employment Opportunity

Allina Health is proud to be an Equal Employment Opportunity employer, and will make employment decisions without regard to race, color, religion, sex, age, national origin, protected veteran status, disability status, sexual orientation, gender identity or expression, marital status, genetic information, or any other characteristic protected by law.

E-Verify Employer

Allina Health is an E-Verify Employer. Allina Health complies with federal requirements to verify the employment eligibility of all persons hired to work in the United States. Allina Health is an E-Verify employer. E-Verify is an Internet-based system that compares information from each new employee’s Form I-9 to records available on the Social Security Administration (SSA) and the Department of Homeland Security (DHS) to confirm work authorization. An E-Verify case must be created no later than the third business day after the employee starts work for pay. All Forms I-9 must be completed and received by the Office of Human Resources accordingly. For more information, link to: Right to Work Poster (e-verify.gov) E-Verify Participation Poster English and Spanish.