Staffing and Central Supply Coordinator

Regency Pacific; Wenatchee (WA); On-site; USD 42,000 - 62,000; Full time

Job summary

Regency Pacific in Wenatchee, WA is seeking a Staffing and Central Supply Coordinator to schedule nursing staff and manage central supply operations for licensed nurses, CNAs, and nursing assistants. The role requires coordination across admissions, scheduling, and supply chain to ensure seamless care delivery.

The position emphasizes ensuring compliance, maintaining records, and communicating with residents and families.

Qualifications

• High school diploma or equivalent.
• Must hold current CNA Certification in State employed.
• Minimum of three months' prior Nursing Assistant experience in long-term care preferred.
• Current First Aid and CPR.
• Vaccination against Covid-19 per policy; accommodations may be available.

Responsibilities

• Schedule nursing staff and coordinate staff support for licensed nurses, CNAs, and other roles.
• Coordinate central supply functions: maintain inventory of supplies and equipment.
• Notify DON of short staffing; arrange replacements and adjust schedules.
• Maintain records, tracking CNA licenses and OBRA compliance.
• Coordinate with Director of Nursing to secure contract labor when needed.
• Communicate with residents, families, and healthcare professionals; ensure proper data entry.

Skills

Nursing staff scheduling

Staff coordination

Communication with residents/families

CNA/Licensed Nurse

Education

High school diploma or equivalent

Tools

Inventory database

MSDS records

Job description

With over 200 days of sunshine each year, Wenatchee is a recreational paradise with abundant outdoor activities such as water sports, hiking, biking, skiing, and golfing. Its thriving economy, high quality of life, and scenic beauty led Forbes to recognize Wenatchee as a top place to retire. Come explore our small-town charm, big-city amenities, and emerging wine region.

The Staffing and Central Supply Coordinator is primarily responsible for scheduling nursing staff and other elements of staff support for the licensed nurses, certified medication aides, and certified nursing assistants; responsible for coordinating the functions of the central supply room by maintaining supply and equipment inventory on all units while maintaining compliance with all applicable laws, regulatory and organizational standards.

• Develops and posts work schedules at least two weeks in advance.
• Ensures timely Certified Nurse Aide (CNAs) assignment to meet the needs of new admissions as well as existing residents.
• Maintains schedule on a daily basis of any staffing changes or resident status changes and communicates accordingly
• Facilitates the timely completion of paperwork and data entry pertinent and necessary to fulfill job duties.
• Maintains tracking system for CNA annual license renewal and OBRA compliance.
• Notifies the Director of Nursing (DON) of short staffing situations; contacts replacement personnel and modifies schedules when required.
• Keeps a pool of replacements and coordinates vacations and time-off requests.
• Coordinates time-off requests with the Director of Nursing
• Maintains records of employees who miss shifts; produces reports.
• Coordinates with the Director of Nursing to secure contract labor when necessary.
• Communicates with residents and their families/caregivers, and with healthcare professionals and outside vendors.
• Communicates staff assignments to managers and staff.
• Must be a CNA or Licensed Nurse.

Central Supply

• Maintains the medical supply and equipment inventory in the Central Supply room and in the Nursing Department.
• Maintains an appropriate level of stock supplies to meet staff and resident needs.
• Coordinates the ordering, inventorying, delivering, rotation, and cost comparisons of medical supplies, and maintains records related to the functions.
• Maintains Central Supply section of material safety data sheets (MSDS) books.
• Ensures cleanliness and/or sterility of supplies, equipment, and Central Supply Room areas.
• Maintains infection control standards.
• Maintains computer database of patient information and uses a database to accurately maintain patient charge tracking system.
• Prepares monthly reports for administration detailing inventory distribution, supply use, and other functions of central supply.

Position Requirements:

• A high school diploma or equivalent.
• Must hold current CNA Certification in State employed.
• A minimum of three months' prior Nursing Assistant experience in long-term care is preferred.
• Current First Aid and CPR.
• Ability to add, subtracts, multiply and divide in all units of measure.
• To protect the health and safety of our residents and staff and in order to comply with government mandates, we require our employees to be fully vaccinated against Covid-19. Accommodations/exemptions may be available for medical and sincerely held religious beliefs.

Physical Demands: The physical demands described here are representatives of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• While performing the duties of this job, the employee is regularly required to sit and talk or hear.
• The employee frequently is required to use hand to finger, handle, or feel and reach with hands and arms.
• The employee is occasionally required to stand and walk.
• The employee must occasionally lift and/or move up to 50 pounds occasionally.
• Lifting 25-40 pounds constantly.
• Reaching below shoulder height frequently.
• Kneel; stoop and squat are required occasionally.Stand six out of eight hours.

An Equal Opportunity Employer (EEO)