Staff Workplace Specialist

Rippling, Inc.; Harvard (MA); On-site; USD 107,000 - 147,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Paid time off

401(k) with company match

Job summary

VulcanForms is seeking a Staff Workplace Specialist to lead the execution of workplace infrastructure, vendor programs, and multi-site operations across our offices and manufacturing-adjacent facilities. You will partner with IT, EHS, People Operations, and Finance to ensure safe, scalable work environments, manage desk layouts, space planning, and procurement, while optimizing budgets.

The role requires 8+ years in facilities or office operations in multi-site settings, a Bachelor's degree, and

Qualifications

• 8+ years of hands-on workplace services, facilities management, or office operations experience supporting multi-site environments.
• Bachelor’s degree in Business Administration, Facilities Management, Operations, or related field; equivalent practical experience in high-growth operational environments will also be considered.
• Advanced expertise in facilities vendor management, office buildout execution, space planning, and building infrastructure standards.
• Proven track record as a senior individual contributor who can independently drive complex projects, manage competing priorities, and maintain high standards across multiple locations.

Responsibilities

• Lead office buildouts and site readiness across locations, coordinating furniture, acoustics, IT/electrical needs.
• Manage vendor relationships, performance tracking, and service-level enforcement for facilities and office services.
• Establish and maintain workplace operating protocols, space planning guidelines, and daily readiness across offices and non-production spaces.
• Collaborate with People Operations, IT, Finance, and EHS to streamline onboarding and safety compliance.
• Monitor and optimize workplace budgets, vendor contracts, and facility maintenance projects.

Skills

Facilities mgmt

Vendor mgmt

Project leadership

Space planning

Education

Bachelor's degree in Business Administration or related field

Job description

Founded in 2015 to develop the world’s first industrially scalable laser metal additive manufacturing solution, VulcanForms is reshaping how the world manufactures critical products. We build and operate advanced digital infrastructure that enables innovation, accelerates growth, and supports sustainability across aerospace, defense, medical, and other essential industries. Through our vertically integrated capabilities, including scalable additive manufacturing and precision machining, we deliver true end-to-end production at scale by combining cutting-edge technology with a foundation of proven industrial craftsmanship. Our team brings deep expertise in manufacturing, materials science, software, automation, and operations, united by a shared commitment to quality, curiosity, and accountability. We foster an inclusive culture where people take ownership, solve meaningful problems, and continuously learn, because we believe diverse perspectives lead to better outcomes.

Job Purpose

As a Staff Workplace Specialist, you will lead the execution, vendor management, and physical workspace standards across VulcanForms’ office and manufacturing-adjacent facilities. In this role, you will oversee office buildouts, direct complex vendor programs, drive daily multi-site operations, and partner cross-functionally with IT, EHS, and People Operations to ensure our work environments are reliable, functional, and ready to scale as the company expands.

Key Responsibilities

• Lead Workplace Infrastructure & Site Readiness : Drive office buildouts, site expansions, and space reconfigurations across locations; oversee desk layouts, conference room acoustics, furniture procurement, and IT/electrical coordination to deliver fully operational workspaces.
• Direct Vendor & Contract Operations : Manage vendor relationships, performance tracking, and service-level enforcement for facilities, janitorial, maintenance, and office services; oversee procurement workflows, invoice approvals, and vendor contract reviews.
• Oversee Multi‑Site Operating Standards : Establish and maintain workplace operating protocols, space planning guidelines, and daily site readiness across corporate offices and non-production manufacturing spaces (meeting rooms, break areas, and common spaces).
• Cross‑Functional Project Execution : Partner closely with People Operations, IT, Finance, and EHS to streamline employee onboarding setups, ensure workplace safety compliance, and align facilities initiatives with broader business goals.
• Budget & Program Optimization : Monitor and track workplace budgets and forecasting; balance speed, quality, and cost efficiency across vendor contracts, site moves, and facility maintenance projects.

Qualifications

• 8+ years of hands‑on workplace services, facilities management, or office operations experience supporting multi‑site environments.
• Bachelor’s degree in Business Administration, Facilities Management, Operations, or related field; equivalent practical experience in high‑growth operational environments will also be considered.
• Advanced expertise in facilities vendor management, office buildout execution, space planning, and building infrastructure standards.
• Proven track record as a senior individual contributor who can independently drive complex projects, manage competing priorities, and maintain high standards across multiple locations.

Preferred Qualifications

• Direct experience supporting workplace services in blended office and advanced manufacturing/industrial settings.
• Demonstrated experience coordinating new site openings, facility buildouts, or major footprint expansions.
• Strong working knowledge of EHS protocols, basic building management systems (HVAC, power, network access), and vendor contract negotiations.

VulcanFormsoffers a competitive salary and equitypackage.Actual compensation is based on factors such as the candidate's skills, qualifications, and experience.In addition,VulcanFormsprovides comprehensive benefits including medical, dental, vision, and life insurance; generous paid time off; and a 401(k) plan with companymatch.

The annual base salary range for this position is $106,755 to $146,788.