STAFF SERVICES MANAGER I JC-477124

State of California; Richmond (CA); Hybrid; USD 60,000 - 90,000; Full time

Job summary

An established industry player is seeking a Contracts & Facilities Manager to lead their Contracts and Facilities Unit. This role involves planning, organizing, and directing unit activities while supervising a dedicated team. The successful candidate will ensure compliance with contract management processes and foster a culture of equity, diversity, and inclusion. Join a dynamic team in a well-equipped environment that supports vital public health programs and offers opportunities for telework. If you have a passion for public service and a commitment to improving community health, this role is perfect for you.

Benefits

Free on-site parking

Complimentary electric vehicle charging

Public transit subsidies

Telework options

Qualifications

• Experience in public sector or state agency operations.
• Knowledge of contract management processes.

Responsibilities

• Plan, organize, and direct activities of the Contracts and Facilities Unit.
• Supervise staff responsible for contracts and facilities services.

Skills

Contract Management

Communication Skills

Interpersonal Skills

Training Coordination

Vendor Management

Education

Bachelor's Degree

Job description

Job Posting:Contracts & Facilities Manager

Department of Public Health

JC-477124 -

JC-477124 - Contracts & Facilities Manager
STAFF SERVICES MANAGER I

Final Filing Date: 6/5/2025

Application Methods: Electronic (Using your CalCareer Account) By Mail Drop-off

This position supports the California Department of Public Health’s (CDPH) mission and strategic plan by serving as the Contracts and Facilities Manager. The Contracts and Facilities Manager is responsible for planning, organizing and directing the activities of the Contracts and Facilities Unit. The incumbent supervises staff responsible for contracts and facilities services.

The incumbent works under the direction of the Staff Services Manager II (SSM II) of the Richmond Facility Support Unit.

You will find additional information about the job in the Duty Statement .

Working Conditions

Telework Information :

This position may be eligible for telework. The amount of telework permitted is at the discretion of the Department and is subject to change, consistent with CDPH’s Telework Program. All employees who telework are required to be California residents in accordance with Government Code 14200. Candidates who reside outside of the state of California may be interviewed; however, the selected candidate must have a primary residency in the state of California prior to appointment (and continue to maintain California residency) as a condition of employment. Failure to meet this requirement may result in the job offer being rescinded.

Travel may be required for this position. Reimbursement for travel takes into consideration an employee’s designated headquarters, as reflected in the duty statement, and is subject to regulations and bargaining unit contract provisions. All commute expenses to the designated headquarters office will be the responsibility of the selected candidate.

The headquarters office location for this position is identified in the attached duty statement.

Please let us know how you heard about our position by taking this brief survey:

Minimum Requirements

You will find the Minimum Requirements in the Class Specification.

• STAFF SERVICES MANAGER I

At the California Department of Public Health (CDPH), equity, diversity, and inclusion are at the core of our mission to advance the health and well-being of California’s diverse people and communities. We are genuinely and strongly committed to cultivating and preserving a culture of inclusion and connectedness where we can grow and learn together with a diverse team of employees. In recruiting for team members, we welcome the unique contributions that you can bring to us and the work we do.

The California Department of Public Health (CDPH) is committed to effectively delivering essential Public Health services directly and/or through strong and effective Partnerships. The Program Support Division (PSD) provides a variety of supportive services to CDPH Programs.

The CDPH Richmond Campus, a 29-acre site located in Richmond’s scenic Marina Bay. The campus is easily accessible—just minutes from the El Cerrito Del Norte and Richmond BART stations—with a free shuttle service to and from El Cerrito Del Norte for commuting convenience. The campus houses over 1,200 employees and comprises of office spaces, state-of-the-art laboratories, and a warehouse. Employees benefit from free on-site parking, complimentary electric vehicle charging stations, and public transit subsidies.

Join a team that supports vital public health programs while working in a dynamic, well-equipped, and commuter-friendly environment!

The salary information listed on this advertisement may not reflect recent salary increases from salary adjustments or changes in the fiscal year.

New to State candidates will be hired at the minimum salary of the classification or alternate range, as applicable.

*The CDPH is not currently an E-Verify employer.

For experience/education to qualify during the application screening process, and to ensure that minimum qualifications can be determined, applicants should include all employment history on the Employment Application (STD 678) and/or Resume, including detailed job descriptions, hours worked per week , and start/end dates (MM/DD/YYYY) . Application packages without this information will experience delayed processing times and your eligibility for this position may be impacted.

A completed State application (STD. 678) and any other relevant documents (e.g., unofficial transcript, copy of degree, resume, etc.) should be submitted electronically via your CalCareers Account. Please reference Job Control #477124 and indicate the basis of your eligibility in the Examination(s) or Job Title(s) section. SROA and surplus candidates should submit a copy of their letter with their application. Please remove any confidential information (i.e., social security number, date of birth) from your documents prior to submission.

Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareers Account at www.CalCareers.ca.gov. Submitting an electronic application through your CalCareers account is strongly recommended since electronic applications will be received/processed faster than other methods of filing. Please submit only one application.

If you are unable to submit your application electronically through your CalCareers account, please email [e-mail] for assistance and a CDPH Human Resources Division staff member will contact you to assist with the online application process or, a hard copy application package may be submitted through an alternative method as explained in the How to Apply section below. When submitting your application in hard copy, a completed copy of the Application Package listing must be included.

Application Instructions

Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.

Final Filing Date:

Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.

Final Filing Date: 6/5/2025

Who May Apply

Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply. Individuals who are eligible for a Training and Development assignment may also be considered for this position(s).

Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

How To Apply

Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included.If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:

Address for Mailing Application Packages

You may submit your application and any applicable or required documents to:

Department of Public Health CCAU Mailing Attn: Classification & Certification Unit P.O. Box 997378 MS 1700-1702 Sacramento , CA 95899-7378

Address for Drop-Off Application Packages

You may drop off your application and any applicable or required documents at:

Department of Public Health CCAU Drop Off Classification & Certification Unit 1615 Capitol Avenue Suite 73.430 Sacramento , CA 95814 08:00 AM - 05:00 PM

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov.All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is required and must be included.
• Statement of Qualifications - Please see Statement of Qualifications instructions below at end of posting .Any applications received that do not provide a written response to theSOQ may be rejected .

Application Instructions

Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.

Final Filing Date: 6/5/2025

Who May Apply

Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply. Individuals who are eligible for a Training and Development assignment may also be considered for this position(s).

Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

How To Apply

Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included.If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:

Address for Mailing Application Packages

You may submit your application and any applicable or required documents to:

Department of Public Health CCAU Mailing Attn: Classification & Certification Unit P.O. Box 997378 MS 1700-1702 Sacramento , CA 95899-7378

Address for Drop-Off Application Packages

You may drop off your application and any applicable or required documents at:

Department of Public Health CCAU Drop Off Classification & Certification Unit 1615 Capitol Avenue Suite 73.430 Sacramento , CA 95814 08:00 AM - 05:00 PM

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov.All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is required and must be included.
• Statement of Qualifications - Please see Statement of Qualifications instructions below at end of posting .Any applications received that do not provide a written response to theSOQ may be rejected .

Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

• Experience in public sector or state agency operations
• Knowledge of contract management processes
• Strong communication and interpersonal skills
• Experience with training coordination, emergency procedures, and vendor management
• Proficiency with maintaining detailed records and reports, including contract logs, incident tracking, and service performance metrics
• Ability to work collaboratively with stakeholders and departments to improve service and operational efficiency

Benefit information can be found on the CalHR website and the CalPERS website.

Contact Information

The Human Resources Contact is available to answer questions regarding the application process. The Hiring Unit Contact is available to answer questions regarding the position.

Department Website: https://www.cdph.ca.gov

Human Resources Contact:
Human Resources Division
[phone]
[e-mail]

Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled.You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s)to the Department's EEO Office.

Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled.You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s)to the Department's EEO Office.

EEO Contact:
EEO Office
[phone]

California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice)TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

Statement of Qualifications (SOQ) Instructions:

Your Statement of Qualifications must address the prompts below. Include your name and JC in the top right corner. Responses should not be longer than two (2) pages, must be single-spaced, use Arial 12-point font and 1-inch margins.

• Describe your experience managing a wide range of state contracts. What steps do you take to ensure the process is completed accurately and in compliance with applicable policies and procedures?
• How would you describe your leadership or management style? How does that style help your team succeed?

Equal Opportunity Employer

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.