Staff Scheduling Clerk, Temporary Part-time, Staff Scheduling

Providence Care Corporation; Union (NJ); On-site; USD 10,000 - 60,000; Part time

Job summary

Providence Care Corporation is seeking a Staff Scheduling Clerk to provide scheduling support across their locations. This temporary part-time role involves collaborating with managers and staff to ensure effective scheduling practices in a healthcare environment. Ideal candidates will have clerical experience and a diploma in Business Administration. Benefits include competitive salaries and opportunities for education and mentorship.

Benefits

Competitive salaries with benefits

Healthcare of Ontario Pension Plan (HOOPP)

Employee & Family Assistance Program

Opportunities for education, mentorship, and bursaries

Qualifications

• Minimum of 1 year of recent clerical experience.
• Experience in staff scheduling within a unionized healthcare environment is preferred.

Responsibilities

• Monitor vacancies to ensure staffing levels meet baselines.
• Prepare schedules by allocating staff coverage for known vacancies.
• Ensure schedules are prepared in accordance with Collective Agreements.

Skills

Clerical Experience

Staff Scheduling

Business Administration

Education

Post-secondary diploma in Business Administration

Job description

Job Code: 16862

Status: Temporary Part Time (up to 1 year)

Location: Providence Care Hospital

Union: OPSEU 4104 Service Clerical

Wage: $29.30 - $32.06

Posting Period: Posted Until Filled

Reporting to the Manager, Staff Scheduling, the Staff Scheduling Clerk provides staff scheduling support at all Providence Care locations. The role involves working collaboratively with Program Managers, Staffing Leads, Staff, and the Manager of Staff Scheduling & Recruitment. The Clerk will ensure adherence to established staff scheduling practices and escalate concerns as needed.

Skills and Qualifications:

• Post-secondary diploma in Business Administration, Medical, or Office Administration
• Minimum of 1 year of recent clerical experience
• Minimum six months’ experience in staffing and/or scheduling in a dynamic environment of persons or events
• Equivalent education and experience may be considered
• Experience in staff scheduling within a unionized healthcare environment is preferred

Position Responsibilities:

• Monitor vacancies to ensure staffing levels meet baselines; liaise with managers regarding concerns
• Provide automated shift calling support and share process information with staff
• Complete work following Collective Agreements, established processes, and practices
• Identify concerns or issues to Program Managers/Designate or Staff Scheduling Leads
• Prepare schedules by allocating staff coverage for known vacancies (e.g., vacation, education leave, sick leave, retirements) according to procedures and Collective Agreements
• Ensure schedules are prepared in accordance with Collective Agreements and established practices
• Provide schedules to Staff Scheduling Leads for review within deadlines

Why Work at Providence Care Hospital:

• Specialized sub-acute care in rehabilitation, mental health, complex medical management, and palliative care
• A hospital committed to excellence in care, education, and research
• People-centered approach to care delivery
• Competitive salaries with benefits & vacation options
• Healthcare of Ontario Pension Plan (HOOPP)
• State-of-the-art building with on-site parking

• On-site café and cafeteria with diverse food options

• Orientation programs tailored to new hires

• Focus on a healthy workplace and culture of quality
• Employee & Family Assistance Program

• Opportunities for education, mentorship, and bursaries
• Affiliated with Queen’s University, St. Lawrence College, and other academic institutions

• Located on Lake Ontario with parks and walking trails nearby