Staff Safety & Quality Systems Coordinator

Otto Aviation; United States; Remote; USD 70,000 - 90,000; Full time

Job summary

Otto Aviation is seeking a Staff Safety & Quality Systems Coordinator to support the development and implementation of safety and quality systems. This remote role requires experience in aerospace safety and quality functions, offering growth opportunities across multiple disciplines. Ideal candidates will possess strong organizational and communication skills, along with a proactive approach in a startup environment.

Benefits

Competitive salary

Medical/dental/vision coverage

401(k)

Disability insurance

Life insurance

Paid time off

Holidays

Potential bonuses or stock options

Qualifications

• At least 5 years in administrative, safety, quality, or EHS roles, preferably in aerospace or manufacturing.
• Strong organizational skills and ability to handle multiple tasks.
• Flexibility and initiative in a startup environment.

Responsibilities

• Coordinate safety requirements for onsite events and provide administrative support to Safety, Quality, and EHS teams.
• Assist with internal audits, self-assessments, and inspections.
• Support training activities, recordkeeping, and logistics.

Skills

Organizational skills

Communication skills

Flexibility

Initiative

Proficiency in Microsoft Office

Knowledge of aviation safety

Education

Bachelor’s degree preferred

Relevant associate degree considered

Tools

Microsoft Office

SharePoint

Smartsheet

Job description

Staff Safety & Quality Systems Coordinator

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About Otto Aviation
OTTO is developing the world’s first fifth-generation business jet, designed for sustainability through advanced super-laminar aerodynamics and high-precision, net-shaped composites. Flight tests of our technology demonstrator show a significant reduction in fuel burn and improved cabin comfort. Otto Aviation is committed to designing aircraft from first principles physics, delivering innovative aircraft with exceptional performance.

About The Role
Otto Aviation seeks a Staff Safety and Quality Systems Coordinator to join our Safety team. You will support the development and implementation of safety and quality systems within the Safety and Quality Assurance Office. The ideal candidate has experience in aerospace safety and quality functions, and will handle administrative, coordination, and technical tasks. This role offers growth opportunities across multiple disciplines.

The Safety and Quality Assurance Office maintains high standards of product safety, regulatory compliance, workplace health and safety, and product quality throughout the aircraft lifecycle. Operating in a startup environment, our team manages the Safety Management System (SMS), Quality Management System (QMS), Environmental Health and Safety programs (EHS), audits, training, and continuous improvement initiatives. Our mission is to foster a culture of proactive risk management, operational excellence, and transparency to meet or exceed all safety, regulatory, and customer expectations.

What You’ll Do

• Coordinate safety requirements for onsite events, including hangar activities and future facilities.
• Provide administrative support to Safety, Quality, and EHS teams, including document management, scheduling, reporting, and communication.
• Assist with internal audits, self-assessments, and inspections.
• Support training activities, recordkeeping, and logistics.
• Contribute to developing and implementing SMS and QMS processes.
• Support EHS initiatives such as incident reporting, hazard assessments, and compliance.
• Maintain records for compliance programs and customer requirements.
• Draft, revise, and control safety and quality documentation.
• Participate in projects to establish new systems, processes, and best practices.
• Provide general coordination to help teams meet operational and certification goals.
• Perform other duties and projects as needed to support growth.

Who You Are

Education

• Bachelor’s degree preferred; relevant associate degree considered.

Experience

• At least 5 years in administrative, safety, quality, or EHS roles, preferably in aerospace or manufacturing.

Required Skills

• Strong organizational skills and ability to handle multiple tasks.
• Flexibility and initiative in a startup environment.
• Excellent communication skills.
• Proficiency in Microsoft Office; experience with SharePoint, Smartsheet, or similar tools is a plus.
• Knowledge of aviation safety, QMS (e.g., AS9100), or EHS is a plus but not required — willingness to learn is essential.
• Ability to work independently and collaboratively.

Where You'll Be

Currently remote, with plans for a permanent headquarters in 2-3 years. This position is remote and open nationwide within the U.S.

Benefits

Competitive salary, medical/dental/vision coverage, 401(k), disability insurance, life insurance, paid time off, holidays, and potential bonuses or stock options depending on role and seniority.

Otto Aviation is an Equal Opportunity Employer

We value diversity, equity, and inclusion. All qualified applicants will be considered regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability. Applicants must be authorized to work in the U.S.

Additional Details

• Seniority level: Mid-Senior level
• Employment type: Full-time
• Job function: Quality Assurance
• Industries: Aviation and Aerospace Component Manufacturing