STAFF ASSISTANT II / EMERGENCY APPOINTMENTS HOMELESSNESS

County of Los Angeles; California (MO); On-site; USD 60,000 - 80,000; Full time

Job summary

County of Los Angeles is seeking qualified individuals for the Staff Assistant II role under an emergency open competitive process. The position involves preparing salary and budget justifications, assisting in recruitment, and advising line managers on personnel administration.

A strong emphasis is placed on data collection and analysis to support division needs. Initial employment may be for up to 90 days with potential for permanent appointment, pending performance assessments and

Qualifications

• Two years experience in a general administrative staff or specialized staff capacity analyzing and making recommendations for the solution of problems of organization, systems and procedure, program, facility planning, budget or personnel.
• One year experience as an Administrative Assistant I or Staff Assistant I.

Responsibilities

• Prepares justification for division or bureau salaries and employee benefit, fixed assets, services and supplies budgets.
• Analyzes and makes recommendations on organizational problems or work procedures in the division or bureau served; may participate in implementing changes from studies.
• Participates in the divisional or bureau personnel program by assisting the director in recruitment, selection, and placement of qualified employees; provides interpretation, advice and guidance to line managers on personnel administration.

Skills

Budget analysis

Personnel administration

Data analysis

Recruitment support

Supervisory experience

Tools

Microsoft Office

Job description

TYPE OF RECRUITMENT:

Open Competitive - Emergency

FILING DATES:

September 19, 2024 at 9:00 A.M. (Pacific Time)

EXAM NUMBER:

b0913B-EA

This opportunity will remain open until the needs of the service are met.

The LA County Board of Supervisors recently declared a local state of emergency for homelessness, and the County is working to revise and expand our response to help all who are affected. We are looking for qualified and passionate individuals to help us in the mission of addressing issues like housing, mental health, and substance use. If you are looking for a new career that will directly benefit the population of LA County, this may be the opportunity for you.

Under the emergency order, applicants who meet the requirements may be hired for an initial period of up to 90 days, with an opportunity for permanent County employment.

Before the end of your initial work period, you will be assessed on your work performance. This assessment will be weighted 100%.

Those who successfully pass the assessment will be considered for permanent appointment to Staff Assistant II.

RESPONSIBILITIES:

• Prepares justification for division or bureau salaries and employee benefit, fixed assets, services and supplies budgets.


• Analyzes and makes recommendations on organizational problems or work procedures in the division or bureau served; and may participate in the implementation of changes resulting from the studies.


• Participates in the divisional or bureau personnel program by assisting the director in the recruitment, selection, and placement of qualified employees; and providing interpretation, advice and guidance to line managers on all aspects of personnel administration.


• Collects and analyzes data, and makes recommendations on the purchase, replacement, renting, operation and repair of motor vehicles and construction equipment.


• Collects and researches data for selected items of equipment, and writes equipment specifications.


• Supervises a small clerical staff in the preparation and maintenance of administrative reports and records, as needed.

MINIMUM REQUIREMENTS:

TRAINING AND EXPERIENCE:

• Two years experience in a general administrative staff or specialized staff capacity analyzing and making recommendations for the solution of problems of organization, systems and procedure, program, facility planning, budget or personnel


• One years experience as an Administrative Assistant I or Staff Assistant I.

You MUST meet the above requirement(s) at the time of filing in order to be appointed to fill any vacancies related to this recruitment.

No Out-of-Class experience will be accepted. Applicants must have all required experience at time of filing.

PHYSICAL CLASS:

Physical Class II – Light: This class includes administrative and clerical positions requiring light physical effort that may include occasional light lifting to a 10 pound limit and some bending, stooping, or squatting. Considerable ambulation may be involved.

COMPLEXITY & DURATION:

Under the emergency order, applicants who meet the requirements may be hired for an initial period of up to 90 days, with an opportunity for permanent County employment. Before the end of your initial work period, you will be assessed on your work performance. This assessment will be weighted 100%. Those who successfully pass the assessment will be considered for permanent appointment.

REQUIRED DOCUMENTATION:

Social Security Number Language: Please include your Social Security Number for record control purposes. Federal law requires that all employed persons have a Social Security Number.

Computer and Internet Access at Libraries: For candidates who may not have regular access to a computer or the internet, applications can be completed on computers at public libraries throughout Los Angeles County.

FAIR CHANCE EMPLOYER:

The County of Los Angeles is a Fair Chance employer. Except for a very limited number of positions, you will not be asked to provide information about a conviction history unless you receive a contingent offer of employment. The County will make an individualized assessment of whether your conviction history has a direct or adverse relationship with the specific duties of the job, and consider potential mitigating factors, including, but not limited to, evidence and extent of rehabilitation, recency of the offense(s), and age at the time of the offense(s). If asked to provide information about a conviction history, any convictions or court records which are exempted by a valid court order do not have to be disclosed.

DEPARTMENT CONTACT:

HR Examinations Unit: [phone]

HR Examinations Unit Email: [e-mail]

Analyst Contact Phone: Nicholas Jordan, [phone]

Analyst Contact Email: [e-mail]

ADA Coordinator Phone: [phone]

Teletype Phone: [phone]

California Relay Services Phone: [phone]