STAFF ASSISTANT I/COMMUNITY PROGRAMS

County of Los Angeles; California (MO); On-site; USD 42,000 - 64,000; Full time

Job summary

Los Angeles County Department of Health Services is seeking an emergency Staff Assistant I to support Housing for Health for Homelessness initiatives in Los Angeles. The appointment is offered under an emergency order with potential to become permanent based on performance.

Responsibilities include housekeeping, records management, workload projections, and coordination with payroll, personnel, and procurement services to maintain efficient operations.

Qualifications

• One year's experience in staff capacity analyzing and making recommendations to administration for the solution of problems of organization, procedure, program, budget, or personnel.
• One year's experience in highly responsible secretarial capacity.
• One year's experience in a responsible supervisory clerical capacity.

Responsibilities

• Has responsibility for housekeeping and record keeping functions and conducts administrative studies as an assistant to the unit manager.
• Prepares reports and projections of workload and staffing for the unit manager.
• Coordinates and resolves problems between the unit served and payroll, personnel and procurement services.

Skills

Staff capacity

Secretarial capacity

Supervisory clerical capacity

Job description

DEPARTMENT OF HEALTH SERVICES

EXAM NUMBER Y0907A - EA

TYPE OF RECRUITMENT

Open Competitive - EMERGENCY

FILING DATES:

January 30, 2025, at 12:00 P.M. (PT)

This examination will remain open until the needs of the services are met and is subject to closure without prior notice.

The LA County Board of Supervisors recently declared a local state of emergency for homelessness, and the County is working to revise and expand our response to help all who are affected. We are looking for qualified and passionate individuals to help us in the mission of addressing issues like housing, mental health, and substance use. If you are looking for a new career that will directly benefit the population of LA County, this may be the opportunity for you.

Department of Health Services Community Programs (Housing for Health for Homelessness) and Office of Diversion and Reentry are seeking qualified candidates to fill emergency Staff Assistant I vacancies related to the homelessness crisis.

Under the emergency order, applicants who meet the requirements may be hired for an initial period of up to 90 days, with an opportunity for permanent County employment.
Before your initial work period ends, you will be assessed on your work performance. This assessment will be weighted 100%.

Those who successfully pass the assessment will be considered for permanent appointment to Staff Assistant I.

ABOUT LOS ANGELES COUNTY DEPARTMENT OF HEALTH SERVICES:

The Los Angeles County Department of Health Services (DHS) is the second-largest municipal health system in the nation. Through its integrated system of 23 health centers and four hospitals - and expanded network of community partner clinics – DHS annually provides direct care for over 500,000 unique patients, employs over 23,000 staff, and has an annual budget of over $8.4 billion.

For additional information regarding DHS please visit www.dhs.lacounty.gov.

Through academic affiliations with the University of California, Los Angeles (UCLA), the University of Southern California (USC), and the Charles R. Drew University of Medicine and Sciences (CDU), DHS hospitals are training sites for physicians completing their Graduate Medical Education in nearly every medical specialty and subspecialty. In addition, to its direct clinical services, DHS also runs the Emergency Medical Services (EMS) Agency and the County's 911 emergency response system, as well as Housing for Health and the Office of Diversion and Re-entry, each with a critical role in connecting vulnerable populations, including those released from correctional and institutional settings to supportive housing.

MISSION:

To advance the health of our patients and our communities by providing extraordinary care.

DEFINITION:

Has responsibility for the housekeeping and record keeping functions and conducts administrative studies of internal operations and procedures as an assistant to the manager of a line operation in a County department.

CLASSIFICATION STANDARDS

Positions allocable to this class work for managers of line organizations of County departments and perform assignments that are heavily oriented toward coordination and liaison activities related to clerical supervision, procurement, procedures, report preparation and records maintenance, and intradepartmental services; the consequences of action are generally restricted to the operating unit served.

Analyzes and makes recommendations to the unit manager for the resolution of problems of work procedure and space allocation; and may participate in the implementation of changes resulting from recommendations.

Prepares reports and projections of workload and staffing for the manager of the unit.

Coordinates and resolves problems between the unit served and departmental housekeeping, payroll, personnel, and reproduction services.

Has responsibility for evaluating, ordering maintaining, loaning, and inventorying supplies and equipment, and for resolving procurement problems with the departmental supply officer.

Supervises clerical personnel with responsibility for assigning and reviewing work, orientation, training, development and evaluation of work performance.

MINIMUM REQUIREMENTS:

One year's experience in either:

• a staff capacity* analyzing and making recommendations to administration for the solution of problems of organization, procedure, program, budget, or personnel -OR-
• a highly responsible secretarial capacity** -OR-
• a responsible supervisory clerical capacity.***

SPECIAL REQUIREMENTS INFORMATION:

*In the County of Los Angeles, staff capacity is defined as: Work in an advisory capacity to line' managers to provide program and administrative support.

Work includes assisting and supporting administration by doing research, analysis, and making recommendations to line managers on matters such as the solution of problems of organization, procedure, program, budget, or personnel for accomplishing work objectives.

Work under the general supervision of the line or division manager.

**In the County of Los Angeles, highly responsible secretarial capacity is defined as: functioning as secretary to either (1) the head of a major section in a large and complex County department, (2) the head of a minor section in Health Services, or (3) the head of a major unit in either (a) a department headed by an elected official of the County of Los Angeles, (b) a department headed by an appointed official who provides immediate advisory services to the Board of Supervisors, or (c) the Department of the Public Defender.

***In the County of Los Angeles, a responsible supervisory clerical capacity is defined as: supervising a large number of employees performing general and specialized office clerical work or a smaller number performing more diversified and difficult duties.

YOU MUST MEET THE ABOVE REQUIREMENT(S) IN ORDER TO BE APPOINTED TO FILL ANY VACANCY RELATED TO THIS RECRUITMENT

PHYSICAL CLASS II - Light:

This class includes administrative and clerical positions requiring light physical effort that may include occasional light lifting to a 10-pound limit and some bending, stooping, or squatting. Considerable ambulation may be involved.

No Out-of-Class experience or Verification of Experience Letters (VOEL) will be accepted.

OUR ASSESSMENT PROCESS

Before the end of your initial work period, the appointing department will evaluate your performance. Those who achieve a passing score on this evaluation will be considered for permanent appointment.

ELIGIBILITY INFORMATION:

Please note that ALL information included in the application materials is subject to VERIFICATION at any point during the examination and hiring process, including after an appointment has been made. FALSIFICATION of any information may result in DISQUALIFICATION.

VACANCY INFORMATION:

The resulting eligible register for this examination will be used to fill vacancies throughout the Department of Health Services (Housing for Health for Homelessness).

AVAILABLE SHIFT:

Appointees may be required to work any shift, including evenings, nights, weekends and holidays.

FAIR CHANCE INITIATIVE

The County of Los Angeles is a Fair Chance employer. Except for a very limited number of positions, you will not be asked to provide information about a conviction historyunless you receive a contingent offer of employment. The County will make an individualized assessment of whether your conviction history has a direct or adverse relationship with the specific duties of the job, and consider potential mitigating factors, including, but not limited to, evidence and extent of rehabilitation, regency of the offense(s), and age at the time of the offense(s).If asked to provide information about a conviction history, any convictions or court records which are exempted by a valid court order do not have to be disclosed.

Anti-Racism, Diversity, and Inclusion (ARDI):

The County of Los Angeles recognizes and affirms that all people are created equal and are entitled to all rights afforded by the Constitution of the United States. The Department of Human Resources is committed to promoting Anti-racism, Diversity, and Inclusion efforts to address the inequalities and disparities amongst race. We support the ARDI Strategic Plan and its goals by improving equality, diversity, and inclusion in recruitment, selection, and employment practices.

DEPARTMENT CONTACT:

Yolanda Ramos, Exam Analyst

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[phone]

CALIFORNIA RELAY SERVICES PHONE:

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