Staff Assistant II

Lone Star College; Texas; On-site; USD 34,000 - 39,000; Full time

Benefits offered by this job

Benefits package

Tuition waiver

Wellness programs

Paid holidays

Job summary

Lone Star College is seeking an experienced administrative assistant to support multiple departments with standard office duties, scheduling, travel arrangements, correspondence, and data entry. The role emphasizes accuracy, confidentiality, and customer service in a busy campus environment.

The ideal candidate has a high school diploma or GED (associate degree preferred), strong MS Word/Excel/Access skills, and the ability to multitask and prioritize.

Qualifications

• High school diploma or GED and at least 1 year of experience, or an equivalent combination of education and experience.
• Associate degree or higher preferred for advancement.
• Proficiency with MS Office including Word, Excel and Access.

Responsibilities

• Receive, log and route information and mail.
• Schedule appointments and coordinate travel arrangements.
• Provide information and assist with routine inquiries.
• Coordinate with colleagues to obtain approvals and arrange tasks.
• Maintain confidentiality and handle budget-related data as needed.

Skills

General office practices

Oral and written communication

Customer service

Attention to detail

Microsoft Word

Microsoft Excel

Microsoft Access

Multitasking

Confidentiality

Education

High school diploma or GED

Associate degree or higher

Tools

Microsoft Word

Microsoft Excel

Microsoft Access

Job description

Commitment to Mission

At Lone Star College System, every employee contributes to our mission of providing transformational educational opportunities that help individuals get from where they are to where they want to be. Guided by our vision to lead higher education through high-quality, affordable, and innovative learning opportunities, employees are expected to exemplify professionalism, integrity, accountability, and collaboration.

Through our One LSC Philosophy, we deliver excellent and uniform customer service, providing consistent information, and uniformly helping every student regardless of physical location, modality, college, campus, center, or medium.

This commitment supports Lone Star College System's strategic goals:

1. Opportunity through financial resilience
2. Leading in academic excellence
3. Strength in culture and talent development
4. Connections through bridges of prosperity

Great Colleges to Work For

Lone Star College System is proud to be recognized as a Great Colleges to Work For institution by The Chronicle of Higher Education.

This recognition reflects our commitment to creating an organizational culture where employees are valued, supported, and empowered.

Campus Marketing Statement

Lone Star College-Montgomery

With 100,000 students and counting, Lone Star College System provides transformational educational opportunities that help individuals get from where they are to where they want to be. The two-year institution is training tomorrow's workforce today, offering more than 200 degrees and certification programs that empower students to take the next step.

Lone Star College System has eight main campuses and more than 20 locations in the Houston area. Learn more at LoneStar.edu .

Lone Star College-Montgomery is a student-centered college serving The Woodlands, Conroe and surrounding communities. For more than 30 years, the college has connected students with affordable, high-quality education through university-transfer pathways and workforce programs aligned with regional needs. Signature programs include biotechnology, radiologic technology, live entertainment technology, land surveying and emergency medical services, supported by hands on learning, comprehensive student services and a vibrant campus community.

The address is 3200 College Park Drive, Conroe, TX 77384. All applicants must reside in Texas.

Job Description

Purpose and Scope

Under general supervision, performs standard and some advanced administrative duties. Generally reports to a Manager-level position and provides support to multiple individuals or a department. Activities are generally routine but may involve non-routine requests or specialized information. Basic duties may include receiving and logging information, making copies, sorting and distributing mail, coordinating office functions, preparing correspondence and basic reports, scheduling appointments and making travel arrangements, providing information, and contributing to a service-oriented environment.

Essential Job Functions

1. Progressively utilizes the features of one or more standard business software packages up to the following skill level:
   1. Word Processing : Performs sorts and merges, prints mass mailings, selects font attributes and changes
   2. Spreadsheets : Designs routine spreadsheets, sets up routine formulas, and prints desired sections
   3. Databases : Sets up new database files and recommends screen improvements
2. Scans mail, arranges in priority order, and distributes to one or more managers
3. Screens calls for managers and responds to routine questions
4. Schedules tentative appointments for approval by manager, makes routine travel arrangements; may schedule group meetings and assist with set-up
5. Coordinates with other administrative, maintenance, or clerical employees in own department or throughout the college to accomplish such routine activities as ordering supplies, obtaining approvals, and arranging for word processing, document duplication, equipment repair, or travel advances
6. Responsible for safety and maintenance of own equipment; may control or disburse petty cash or monitor expenses charged against department accounts
7. May collect data and perform basic mathematical calculations, including assisting with budget documents and records
8. Some positions may assist in scheduling and inputting classes and/or prepare instructor classroom and project materials
9. Some positions assist students by handling their requests and providing routine information
10. Responsible for other reasonable related duties as assigned

Knowledge, Skills, and Abilities

• Knowledge of general office practices and procedures
• Strong oral and written communication skills
• Excellent customer service skills
• Strong attention to detail
• Proficiency with common office software (i.e. Microsoft Word, Excel and Access)
• Ability to work on multiple projects
• Ability to multi-task and prioritize work assignments
• Ability to maintain confidentiality

Physical Abilities

The work is sedentary. Typically, the employee sits comfortably to do the work. However, there may be some walking; standing; bending; carrying of light items, such as papers, books, or small parts; or driving an automobile. No special physical demands are required to perform the work.

Work Schedule and Conditions

• Equipment used includes, PC workstation running on a LAN in a Microsoft Windows environment, calculator, phone and other general office equipment
• Interface with internal and external contacts as needed to carry out the functions of the position
• Work is performed in a climate-controlled office with minimal exposure to safety hazards

Required Qualifications

• High school diploma or GED and at least 1 year of experience, or an equivalent combination of education and experience

Preferred Qualifications

• Associate degree or higher

Salary

Hiring salary range is $33,540-$38,571

Lone Star College provides a hiring salary range for all posted full-time non-faculty positions. Where your salary offer would fall in that range is determined by your related experience and education. Should you receive an offer of employment from Lone Star College, the resume submitted in the application process will be utilized to calculate your salary offer. The information outlined below will provide the Office of Human Resources everything needed to determine an accurate starting salary.

Your resume should provide a complete picture of your work experience. The resume should include the following information for each position listed:

1. Length of time (specific months and years) of employment
2. If the position was full time or part time
3. If the position was paid or unpaid
4. Level of degree completed including date earned.
5. Unofficial transcript for highest earned degree

Additionally, any certifications listed as required or preferred in the Lone Star College job description should be included in the resume submitted.

Benefits Marketing Statement

• full comprehensive and competitive benefits package
• a generous number of paid holidays and vacation days
• wellness programs
• tuition waiver
• professional development opportunities
• more

Lone Star College participates in the E-Verify program, under which Lone Star College provides the federal government with information from each new employee's Form I-9 to confirm that the employee is authorized to work in the United States.

More information on the E-Verify program is available at www.dhs.gov/E-Verify .

Lone Star College is an EEO Employer. All positions are subject to a criminal background check.