STAFF ASSISTANT I / EMERGENCY APPOINTMENTS HOMELESSNESS

County of Los Angeles; California (MO); On-site; USD 40,000 - 54,000; Full time

Job summary

County of Los Angeles is seeking qualified candidates for emergency Staff Assistant I vacancies related to homelessness. Under the emergency order, initial appointments may be up to 90 days with a chance for permanent County employment.

Successful applicants will be assessed 100% on performance and may advance to permanent appointment in the Department of Mental Health.

Qualifications

• One year's experience in staff capacity analyzing problems or in secretarial/supervisory clerical roles.
• Staff capacity means advisory support to line managers.
• Highly responsible secretarial capacity means full-time secretarial support for a top supervisor.
• Supervisory clerical capacity includes planning, hiring and evaluating clerical staff.
• NO OUT-OF-CLASS EXPERIENCE WILL BE ACCEPTED.
• REQUIRED EXPERIENCE MUST BE MET AND indicated by filing deadline.
• NO WITHHOLDS WILL BE ALLOWED FOR THIS EXAM.

Responsibilities

• Analyzes and makes recommendations to the unit manager for the resolution of problems of work procedure and space allocation.
• Prepares reports and projections of workload and staffing for the manager of the unit.
• Coordinates and resolves problems between the unit served and departmental housekeeping, payroll, personnel, and reproduction services.
• Has responsibility for evaluating, ordering maintaining, loaning, and inventorying supplies and equipment, and for resolving procurement problems with the departmental supply officer.
• Supervises clerical personnel with responsibility for assigning and reviewing work, orientation, training, development and evaluation of work performance.

Job description

TYPE OF RECRUITMENT: OPEN COMPETITIVE - EMERGENCY

FILING DATES:

September 17, 2024 at 9:00 A.M. (Pacific Time)

This opportunity will remain open until the needs of the service are met

EXAM NUMBER:

b0907B-EA

The LA County Board of Supervisors recently declared a local state of emergency for homelessness

, and the County is working to revise and expand our response to help all who are affected. We are looking for qualified and passionate individuals to help us in the mission of addressing issues like housing, mental health, and substance use. If you are looking for a new career that will directly benefit the population of LA County, this may be the opportunity for you.

The Department of Mental Health is seeking qualified candidates to fill emergency Staff Assistant I vacancies related to the homelessness crisis.

Under the emergency order, applicants who meet the requirements may be hired for an initial period of up to 90 days, with an opportunity for permanent County employment.

Before the end of your initial work period, you will be assessed on your work performance. This assessment will be weighted 100%.

Those who successfully pass the assessment will be considered for permanent appointment to Staff Assistant I.

• Analyzes and makes recommendations to the unit manager for the resolution of problems of work procedure and space allocation; and may participate in the implementation of changes resulting from recommendations.
• Prepares reports and projections of workload and staffing for the manager of the unit.
• Coordinates and resolves problems between the unit served and departmental housekeeping, payroll, personnel, and reproduction services.
• Has responsibility for evaluating, ordering maintaining, loaning, and inventorying supplies and equipment, and for resolving procurement problems with the departmental supply officer.
• Supervises clerical personnel with responsibility for assigning and reviewing work, orientation, training, development and evaluation of work performance.

MINIMUM REQUIREMENTS

TRAINING AND EXPERIENCE

One year's experience in either (1) a staff capacity* analyzing and making recommendations for the solution of problems of organization, procedure, program, budget or personnel, or (2) a highly responsible secretarial capacity**, or (3) a responsible supervisory clerical capacity***.

* Staff capacity is defined as working in an advisory capacity to line managers to provide program and administrative support.

** All classes in the Secretarial Group perform duties composed of essentially the same basic activities and operations. Positions in these classes are allocated when the work of the supervisor requires full-time personal secretarial assistance. The level of secretary allocated is related primarily to the level of supervisor served. Highly responsible secretarial capacity is defined as working as secretary to provide full-time secretarial assistance to the head of a major section or minor division having 1,000 or more employees.

*** Supervisory clerical capacity is defined as having full supervisory responsibility including planning, assigning, scheduling, hiring, rating performance evaluations, disciplining, and counseling clerical employees. Provides day-to-day technical and administrative supervision to subordinate clerical staff.

NO OUT-OF-CLASS EXPERIENCE WILL BE ACCEPTED.

REQUIRED EXPERIENCE MUST BE FULLY MET AND INDICATED ON THE APPLICATION BY THE LAST DAY OF FILING.

NO WITHHOLDS WILL BE ALLOWED FOR THIS EXAMINATION.

LICENSE

A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions.

PHYSICAL CLASS

Physical Class II - Light: This class includes administrative and clerical positions requiring light physical effort that may include occasional light lifting to a 10 pound limit and some bending, stooping, or squatting. Considerable ambulation may be involved.

Social Security Number Language

Please include your Social Security Number for record control purposes. Federal law requires that all employed persons have a Social Security Number.

Fair Chance Employer

The County of Los Angeles is a Fair Chance employer. Except for a very limited number of positions, you will not be asked to provide information about a conviction history unless you receive a contingent offer of employment. The County will make an individualized assessment of whether your conviction history has a direct or adverse relationship with the specific duties of the job, and consider potential mitigating factors, including, but not limited to, evidence and extent of rehabilitation, recency of the offense(s), and age at the time of the offense(s). If asked to provide information about a conviction history, any convictions or court records which are exempted by a valid court order do not have to be disclosed.

No Sharing User ID and Password

All applicants must file their applications online using their own user ID and password. Using a family member or friend's user ID and password may erase a candidate's original application record.

DEPARTMENT CONTACT

HR Examinations Unit: [phone]

HR Examinations Unit Email: [e-mail]

Analyst Contact Phone: Nicholas Jordan, [phone]

Analyst Contact Email: [e-mail]

ADA Coordinator Phone: [phone]

Teletype Phone: [phone]

California Relay Services Phones: [phone]