Staff Assistant - Human Resources - Part-Time

City of McKinney, TX; McKinney (TX); On-site; USD 32,000 - 42,000; Full time

Job summary

The City of McKinney seeks a customer-focused administrative support team member to handle mail, data entry, and general office tasks. You will interact with the public and city staff, maintain records, and assist with various clerical duties to keep operations running smoothly.

Candidates must have a high school diploma or GED, and familiarity with office software. Bilingual English/Spanish is preferred, with a commitment to excellent service and adherence to city policies.

Qualifications

• Experience in general office work, receptionist tasks, customer service, and data entry.
• Ability to communicate effectively with the public and staff.
• Must learn city policies and procedures and apply them consistently.

Responsibilities

• Receives incoming packages for departments, logs information, and notifies departments.
• Performs data entry and verifies accuracy in computer systems.
• Types correspondence, public relations materials, and reports.
• Communicates effectively with the public by phone and in person; relays messages.

Skills

Customer service

Data entry

Office coordination

Teamwork

Education

High school diploma or GED

Tools

Microsoft Office

Job description

WORKING FOR THE CITY OF MCKINNEY

Working for the City of McKinney is more than a job. It is an opportunity to make a meaningful difference in the lives of others. It is also an opportunity to have a hand in the development of one of the fastest growing communities in the nation. Proudly recognized on the Top Workplaces USA list by USA TODAY, our team is dedicated to making McKinney one of the best places to work, live, and raise a family. That’s why we exist. Join us and start making a difference today.

OUR CORE VALUES

City of McKinney employees work hard and at a very fast pace. However, we also look after and support one another. All of us are guided by four employee-inspired values – Respect, Integrity, Service, and Excellence (RISE). We are also supported by servant-based leaders who foster and support a healthy, family-oriented culture. All new employees are expected to embrace and live by our core values and commit to helping us sustain our exceptional work environment as a high performance organization.

SUMMARY OF POSITION

Under direct supervision, the purpose of this position is to ensure quality customer service, providing direction to visiting citizens and interfacing with other City employees.

GENERAL EXPECTATIONS FOR ALL EMPLOYEES

In order for us to continue to achieve our primary function of making McKinney a better place to live, work, and raise a family, we hold these expectations for all employees.

• Learn and demonstrate an understanding of how team, department, and City goals are interconnected.
• Contribute to a positive work culture.
• Maintain regular and reliable attendance.
• Ability to assess his/her work performance or the work performance of the team.
• Contribute to the development of others and/or the working unit or overall organization.
• Ability and willingness to work as part of a team, to demonstrate team skills, and to perform a fair share of team responsibilities.
• Ability to continuously learn and develop through a mix of internal and external training opportunities, and if applicable, encourage subordinates to do the same.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Receives incoming packages for departments, including signing for package and logging information about packages when necessary and notifying appropriate departments of mail received.
• Performs data entry functions by keying data into computer system: enters, retrieves, reviews or modifies data in computer database; verifies accuracy of entered data and makes corrections.
• Types correspondence, public relations, record keeping and reports, memoranda, and related materials.
• Communicates effectively with the public via telephone and in person; relays messages and instructions efficiently.
• Complies with all written City policies and procedures.
• Adheres to assigned work schedule as outlined in City and department attendance policies and procedures.

WHEN ASSIGNED TO HUMAN RESOURCES

• Maintains availability to work various work schedules as needed to provide staffing coverage, as for this position it is critical to be in the office at the scheduled time.

OTHER JOB FUNCTIONS:

• Perform other duties as assigned or directed.

KNOWLEDGE, SKILLS, ABILITIES, AND BEHAVIORS

• Ability to embrace and embody the City’s core values of Respect, Integrity, Service, and Excellence (R.I.S.E.).
• Ability to communicate effectively with peers, supervisors, subordinates, and people to whom service is provided.
• Ability to produce desired work outcomes, including quality, quantity, and timeliness.
• Ability to plan and organize work, time, and resources, and if applicable, that of subordinates.
• Must possess strong customers service skills and the ability to communicate effectively both orally and written.
• Requires familiarity with practices, polices and procedures.
• Requires the ability to calculate, compute, summate, and/or tabulate data and/or information. Includes the ability to perform subsequent actions in relation to these computational operations.
• Requires the ability to provide guidance, assistance, and/or interpretation to others on how to apply procedures and standards to specific situations.
• Requires the ability to utilize a wide variety of descriptive data and information, such as city policies, software manuals and commodity code guides.
• Requires the ability to perform addition, subtraction, multiplication, and division; ability to calculate decimals and percentages; ability to utilize principles of fractions; ability to interpret graphs.
• Requires ability to apply principles of rational systems. Ability to interpret instructions furnished in written, oral, diagrammatic, or schedule form. Ability to exercise independent judgment to adopt or modify methods and standards to meet variations in assigned objectives.
• Requires the ability to exercise the judgment, decisiveness and creativity in situations involving a variety of generally pre-defined duties which are often characterized by frequent change.
• Requires the ability to perform skilled coordinated movements, such as operating a computer terminal, printers, fax machine, two-way radios and various office equipment.
• Build professional relationships with internal staff and citizens.
• Act in a manner that is approachable, friendly and inviting.
• Offer flexibility and adaptability, especially during times of change.

MINIMUM QUALIFICATIONS

Any work related experience resulting in acceptable proficiency levels in the below Minimum Qualifications may be an acceptable substitute.

WHEN ASSIGNED TO CITY MANAGERS OFFICE OR HUMAN RESOURCES

High school diploma or GED; supplemented by six (6) months previous experience and/or training involving general office work, receptionist work, customer service, and data entry.

PREFERRED QUALIFICATIONS

• Bilingual English / Spanish preferred.

CONDITIONS OF EMPLOYMENT

• Must pass a drug screen and background check.
• Must have Class C Texas Driver’s License

PHYSICAL DEMANDS

Tasks involve the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds). Tasks may involve extended periods of time at a keyboard or work station. Some tasks require visual perception and discrimination.

WORK ENVIRONMENT

Tasks are regularly performed without exposure to adverse environmental conditions, such as dirt, dust, pollen, odors, wetness, humidity, rain, fumes, temperature and noise extremes, machinery, vibrations, electric currents, traffic hazards, toxic agents, violence, disease, or pathogenic substances.

The above statements describe the general nature and level of work being performed as of the date of preparation and approval. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of the position. Employees holding this position will be required to perform any other job-related duties as requested by management. The job description does not constitute an employment agreement between the employer and employee, and all requirements are subject to possible modification to reasonably accommodate individuals with disabilities.

The City of McKinney is an equal opportunity employer (EOE) committed to an alcohol / drug free workplace and to providing equal opportunities regardless of age, race, color, gender, religion, national origin, marital status, veteran status, disability or any other legally protected status.