Staff Assistant | Communications | Full-Time | Days

UF Health; Gainesville (FL); On-site; USD 40,000 - 60,000; Full time

Job summary

UF Health is seeking a full-time Staff Assistant in Gainesville to support the strategic communications and administrative teams. The role includes scheduling, budget reporting, and providing administrative support for effective office operations. Candidates should possess strong communication and organizational skills, with a minimum requirement of a high school diploma or equivalent plus relevant administrative experience. Join our dynamic team and contribute to our communication goals and operational success.

Qualifications

• 2-3 years of progressively responsible administrative/secretarial experience.
• Experience with personal computer applications.
• Demonstrate comfort learning new software tools.

Responsibilities

• Coordinate calendars and schedule meetings.
• Assist with budget expense reporting and operational tasks.
• Provide administrative support and coordinate internal communications.

Skills

Communication

Organizational Skills

Adaptability

Education

High school diploma or equivalent

Associate's degree

Tools

MS Office

WordPress

Job description

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Overview

A skilled staff assistant to support team and operational functions for the strategic communications and administrative teams. Duties will include coordinating calendars, scheduling meetings, assisting with budget expense reporting and operational tasks. Assists strategic communications team with diverse projects that support communications planning and rollout, multimedia communications tools and client relations. Provides administrative support by coordinating internal dissemination for newsletters, providing back-up coverage to the administrative team for efficient office operations and handling other administrative duties as assigned.

Overview

A skilled staff assistant to support team and operational functions for the strategic communications and administrative teams. Duties will include coordinating calendars, scheduling meetings, assisting with budget expense reporting and operational tasks. Assists strategic communications team with diverse projects that support communications planning and rollout, multimedia communications tools and client relations. Provides administrative support by coordinating internal dissemination for newsletters, providing back-up coverage to the administrative team for efficient office operations and handling other administrative duties as assigned.

Qualifications

Minimum Education and Experience Requirements: Candidate must have high school diploma or equivalent plus 2-3 year of progressively responsible administrative/secretarial experience; or associate's degree and 1year of relevant experience. Experience must include progressive use of personal computer applications, preferably MS Office, including email (Outlook), word processing (Word) and spreadsheet management (Excel). Demonstrate comfort level in learning and using databases and communications software tools such as WordPress or email newsletter platforms. Demonstrate excellent communication and organizational skills and adaptability, both independently and as part of a team in a fast-paced environment. Motor Vehicle Operator Designation: Will operate vehicles for an assigned business purpose as a non-frequent driver Licensure/Certification/Registration: None

Seniority level

• Seniority level

  Not Applicable

Employment type

• Employment type

  Full-time

Job function

• Job function

  Marketing, Public Relations, and Writing/Editing

• Industries

  Hospitals and Health Care

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