STAFF ASSISTANT - 73001780

State of Florida; Tallahassee (FL); On-site; USD 31,000 - 38,000; Full time

Benefits offered by this job

Health insurance

Life insurance

Tuition waivers

Paid leave

Holidays

Retirement plan

Vision and dental

Job summary

The State of Florida's Department of Revenue is hiring a Staff Assistant in the General Tax Administration Program in Tallahassee. You will handle clerical tasks, answer calls, prepare documents, and support meetings and reporting.

Ideal candidates have secretarial experience and proficiency with Word and Excel, with strong organization and communication skills. The position offers standard benefits and a Monday–Friday schedule in a public service environment.

Qualifications

• Three years of secretarial or clerical work experience.
• Proficiency with Microsoft Word and Excel.
• Strong organizational and communication skills.

Responsibilities

• Answer phone lines and draft communications.
• File, scan documents and process mail.
• Assist with personnel matters and prepare reports.
• Schedule meetings and purchase office supplies.

Skills

Secretarial experience

Education

High school diploma or equivalent

Tools

Microsoft Word

Excel

Job description

Select how often (in days) to receive an alert:

The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website .

Requisition No:883844

Agency: Department of Revenue

Working Title: STAFF ASSISTANT - 73001780

The Florida Department of Revenue’s General Tax Administration program collects the revenue that maintains the state’s infrastructure, funds schools, protects the environment, and much more. The Department invites you to apply to become an essential member of our team. We are committed to maintaining a diverse workforce and providing employment opportunities to veterans and individuals who have a disability. To learn more about the Department of Revenue’s excellent array of benefits, including career training, tuition waivers, paid vacations, insurance, and retirement programs, visit our website .

JOB SUMMARY

This is a Staff Assistant position in the General Tax Administration Program's Refunds and Revenue Accounting Process. The incumbent answers phone calls, composes and edits communications, files and scans documents, and processes incoming mail. The incumbent also assists with personnel matters, prepares reports, schedules and coordinates meetings, and purchases materials and office supplies.

MINIMUM REQUIREMENTS

• Three years of secretarial or clerical work experience.
• Experience using Microsoft Word and Excel.

SUBSTITUTIONS

• College education from an accredited institution can substitute for the required years of secretarial or clerical work experience on a year-for-year basis.
• Vocational/technical training in the area of secretarial science or office/business studies can substitute at the rate of 720 classroom hours for each year of the required secretarial or clerical work experience.
• A high school diploma or its equivalent can substitute for one year of the required work experience.

PREFERENCES

• Preference will be given to candidates with experience in answering a multi-line phone system.

SPECIAL NOTES

• The required work hours for this position are Monday through Friday, 8:00 a.m. to 5:00 p.m.

SALARY

The hiring salary for this position generally will not exceed $2,896.67 monthly/$34,760.04 annually.

BENEFITS

Benefits include, but are not limited to, health insurance, life insurance, tuition waivers, paid sick and personal leave, 10 paid holidays annually, retirement savings, and vision and dental insurance.

SCREENING DISCLAIMER

Your responses to qualifying questions must be verifiable by skills and/or experiences you stated on your candidate profile and/or resume.

ARTIFICIAL INTELLIGENCE (AI) DISCLAIMER

In assessing job applicants, the Department of Revenue values authenticity, independent thought, and accuracy in applicants’ responses. Therefore, applicants should not use artificial intelligence (AI) tools to assist in any manner with skills verification tests, online assessments, production of required work samples, or during the interview process. Applicants who submit or provide AI generated or AI assisted responses may be disqualified from consideration.

SKILLS VERIFICATION TEST OR ONLINE SKILLS ASSESSMENT

If you meet the minimum job requirements, we might require you to take a skills verification test or an online skills assessment to be considered for an interview.

CANDIDATE POOL

Future vacancies may be filled from this advertisement for a period of up to six months.

CRIMINAL BACKGROUND CHECKS

You will be required to undergo a National Level-2 criminal background check which requires you to provide your fingerprints.

WORK AUTHORIZATION REQUIREMENTS

The Department of Revenue does not hire individuals who require H-1B visa sponsorship to work in the United States. Candidates who require H-1B visa sponsorship will not be considered for this position. Candidates who require participation in the STEM Optional Practical Training (STEM OPT) program must possess a qualifying STEM degree that is directly related to the duties of this position, in accordance with U.S. Citizenship and Immigration Services (USCIS) regulations.

REMINDER

Male candidates born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website at http://www.sss.gov .

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE

Pursuant to Chapter 295, Florida Statutes,candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here . All documentation is due by the close of the vacancy announcement.

Location

TALLAHASSEE, FL, US, 32399 TALLAHASSEE, FL, US, 32311 TALLAHASSEE, FL, US, 32308 TALLAHASSEE, FL, US, 32316 TALLAHASSEE, FL, US, 32317 TALLAHASSEE, FL, US, 32302 TALLAHASSEE, FL, US, 32303 TALLAHASSEE, FL, US, 32304 TALLAHASSEE, FL, US, 32309 TALLAHASSEE, FL, US, 32307 TALLAHASSEE, FL, US, 32301 TALLAHASSEE, FL, US, 32305 TALLAHASSEE, FL, US, 32310 TALLAHASSEE, FL, US, 32312

For assistance, call the People First Service Center at [phone] Monday - Friday, 8:00 a.m. to 6:00 p.m., Eastern time. Pursuant to Florida Law, 110.211 F. S., the State of Florida is an EEO employer.