Staff Assistant

Customs and Border Protection; Indianapolis (IN); On-site; USD 58,000 - 75,000; Full time

Job summary

Customs and Border Protection in Indianapolis, IN, is seeking a qualified candidate for a GS-09 position within the Office of Acquisition, Procurement Directorate, Border Enforcement Contracting Division. The role requires strong organizational skills, document handling, and the ability to coordinate logistics for various office activities.

Applicants must demonstrate 1 year of specialized experience at the next lower grade level or a qualifying education substitution.

Qualifications

• 1 year of specialized experience at GS-9 equivalent required or higher.
• Experience managing calendars, meetings, and records following agency policies.
• Ability to coordinate logistics for meetings, conferences, and asset transfers.

Responsibilities

• Manage office calendars, meetings, correspondence, and records per agency policies.
• Track and maintain inventory of office equipment and supplies; prepare asset transfer docs.
• Coordinate logistics for meetings, conferences, office moves, and stakeholder communications.
• Prepare and submit office forms for asset transfers, supply requests, and payments; ensure accuracy.
• Order office supplies and coordinate deliveries to maintain stock and timely fulfillment.

Skills

Calendar management

Inventory tracking

Logistics coordination

Forms processing

Procurement ordering

Education

Graduate degree substitution

Job description

Organizational Location:

This position is with the Department of Homeland Security, within U.S. Customs and Border Protection, Office of Acquisition, Procurement Directorate, Border Enforcement Contracting Division, located in Indianapolis, IN. Additional selections may be made for other organizational divisions and/or units within the duty location(s) listed above.

Specialized Experience:

You qualify for the GS-09 grade level if you possess 1 year of specialized experience equivalent to at least the next lower grade level, performing duties such as:

• Managing office calendars, meetings, correspondence, and records in compliance with agency policies.
• Tracking and maintaining inventory of office equipment and supplies, preparing asset transfer documentation.
• Coordinating logistics for meetings, conferences, office moves, and facilitating communications with stakeholders.
• Preparing and submitting office forms for asset transfers, supply requests, and payments, ensuring accuracy and compliance with procedures.
• Ordering office supplies and coordinating deliveries to maintain adequate stock levels, ensuring accurate tracking and timely fulfillment of supply needs.

NOTE: Your resume must explicitly indicate how you meet this requirement, otherwise you will be found ineligible. Please see the "Required Documents" section below for additional resume requirements.

Education Substitution:

Successful completion of a master's or equivalent graduate degree; two year of full-time progressively higher level graduate education leading to such a degree; or LL.B or J.D (if related) from an accredited college or university may substitute for the experience required at this level. This education must demonstrate the knowledge, skills, and abilities necessary to do the work. Check with your school to determine how many credit hours comprise a year of graduate education. If that information is not available, use 18 semester or 27 quarter hours.

Combining Education and Experience:

Combinations of successfully completed post-high school education and experience may be used to meet total qualification requirements and may be computed by first determining the applicant's total qualifying experience as a percentage of the experience required for the grade level; then determining the applicant's education as a percentage of the education required for the grade level; and then adding the two percentages. The total percentages must equal at least 100 percent to qualify. Only graduate education in excess of the amount required for the next lower grade level may be used to qualify applicants for positions at grades GS-9. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

You must:

Meet all qualification requirements, including education if applicable to this position, subject to verification at any stage of the application process; and Meet all applicable Time in Grade requirements (current federal employees must have served 52 weeks at the next lower grade or equivalent grade band in the federal service) by 09/08/2026. The Office of Personnel Management (OPM) must authorize employment offers made to current or former political appointees. If you are currently, or have been within the last 5 years, a political Schedule A, Schedule C, Non-career SES or Presidential Appointee employee in the Executive Branch, you must disclose this information to the Human Resources Office.

Background Investigation:

U.S. Customs and Border Protection (CBP) is a federal law enforcement agency that requires all applicants to undergo a thorough background investigation prior to employment in order to promote the agency's core values of vigilance, service to country, and integrity. During the screening and/or background investigation process, you will be asked questions regarding any felony criminal convictions or current felony charges, the use of illegal drugs (e.g., marijuana, cocaine, heroin, LSD, methamphetamines, ecstasy), and the use of non-prescribed controlled substances including any experimentation, possession, sale, receipt, manufacture, cultivation, production, transfer, shipping, trafficking, or distribution of controlled substances. For additional information on the preemployment process, review the following link: Applicant Resources | CBP Careers Residency: There is a residency requirement for all applicants not currently employed by CBP. Individuals are required to have physically resided in the United States or its protectorates (as declared under international law) for at least three of the l