Staff Assistant

Boston Public Health Commission; Boston (MA); On-site; USD 40,000 - 50,000; Full time

Job summary

A public health organization in Boston is seeking a Staff Assistant to manage administrative tasks, including providing coverage, preparing reports, and maintaining office supplies. The ideal candidate will have at least two years of experience in administrative work and strong computer skills. This position requires Boston residency and involves a 35-hour work week.

Qualifications

• Two years of experience in administrative work; substitute appropriate education.
• Ability to type at least 30 wpm.
• Good verbal and written communication skills.

Responsibilities

• Provide office coverage and assist patrons.
• Prepare correspondence and program reports.
• Maintain filing system and bookkeeping materials.
• Order supplies and schedule appointments.
• Prepare and distribute payroll.

Skills

Administrative work experience

Working knowledge of Word

Working knowledge of Excel

Working knowledge of Access

Working knowledge of PowerPoint

Typing speed of 30 wpm

Good verbal and written skills

Ability to work in multi-cultural environments

Good judgment and attention to detail

Job description

Overview

Staff Assistant

The Staff Assistant for the Boston Centers for Youth and Families (BCYF) directs patrons, answers telephones, and provides scheduling, programs, and community resources information to the general public.

Responsibilities

• Provides coverage.
• Prepares office correspondence, vendor payments, program reports, and other related materials.
• Creates, updates, and maintains filing system, personnel time, attendance, and bookkeeping materials.
• Orders office, program, and facility supplies as required.
• Schedules appointments.
• Payroll preparations and distributions.
• Performs other related duties as required.

Minimum Entrance Qualifications

• Two (2) years of experience in administrative work is required. Appropriate education may be substituted for the required experience on a prorated basis.
• Working knowledge of computers: Word, Excel, Access, and PowerPoint.
• Ability to type 30 wpm.
• Good verbal and written skills are preferred.
• Ability to work effectively in multi-cultural, multi-ethnic work environments.
• Ability to exercise good judgment and focus on detail as required by the job.

C.O.R.I. & S.O.R.I. check required.

Boston residency required.

Terms

Union / Salary Plan / Grade: SEIU / CC-10

Hours per week: 35