Staff Assistant

The University of Alabama in Huntsville; Alabama; On-site; USD 35,000 - 37,000; Full time

Job summary

A higher education institution is seeking a Staff Assistant to provide administrative support in the College of Arts, Humanities, and Social Sciences. The ideal candidate will have excellent communication skills and experience with Microsoft Office. Responsibilities include budget reconciliation and providing assistance to various departments. The position requires 1-3 years of administrative experience, and a Bachelor's degree is preferred.

Qualifications

• 1-3 years of full-time verifiable secretarial or administrative work experience.
• Must possess excellent written and verbal communication skills.
• Must be willing to work collaboratively with other team members.

Responsibilities

• Assist the Resource Manager with budget and payroll reconciliation.
• Maintain filing system and assist with travel documents.
• Provide administrative support to departments and students.

Skills

Excellent written and verbal communication skills

Knowledge of Microsoft Office Suite

Ability to work collaboratively

Education

High school education or equivalent

Bachelor's degree

Tools

Microsoft Word

Excel

PowerPoint

Adobe Pro

Google Drives

Job description

Job Description:

Job information Staff Assistant from the Company The University of Alabama in Huntsville, this latest Staff Assistant job vacancy is located in the city Alabama located in the country United States . This latest job opening is open to job seekers who have the latest education / graduate Bachelor Degree .

Job Responsibility:

Job no: 502511 Department: College of Arts, Humanities, & Social Sciences Work type: Staff Full-time Non-Exempt Location: Alabama Categories: Administrative - Clerical, The Arts

Purpose of the Position:The Staff Assistant position in the College of Arts, Humanities, and Social Sciences will provide day-to-day administrative support to departments and students within the college. This individual will work closely with staff assistant provide seamless organizational support in a team environment.

Key Duties and Responsibilities:

• Assist the Resource Manager with budget reconciliation and payroll reconciliation.
• Maintains filing system for Resource Manager Assists with travel documents related to the CAHS by filing and tracking travel authorization and vouchers.
• Prepares and monitors purchasing for the departments via requisitions, PCards, miscellaneous vouchers, and budget transfer.
• Manages the financial records from pcards, miscellaneous vouchers, requisitions/purchase orders.
• Represents college as the first point of contact for the dean's office. Provides coordinated administrative and professional support to the Resource Manager and CAHS Dean's office.
• Independently composes correspondence and communicates with administration, students, faculty, patrons, and vendors appropriately - Exchanges information regarding department services and provides operating policies and procedures.
• Provide coordinated and administrative support to the department of MU, TH, and Film. Duties would include, but not limited to the following: Prepare forms for processing including follow up: requisitions, MRRs, Misc, Travel, and Foundation vouchers, Banner signature authorizations, & key requests. Handle functions related to computer surplus and asset management.
• Assist with part time offer letters, monitoring enrollment, and preparing ePAFs. Collect instructor syllabi and book adoptions.
• Assists other staff assistants, as needed, with class schedules, book orders, and room reservations. Will be fill in for departments when staff assistants are out.
• Attend and participate in staff assistant meetings and training.
• Perform other duties and responsibilities as assigned.

Minimum Requirements:

• High school education or equivalent
• 1-3 years of full-time verifiable secretarial or administrative work experience
• Must possess excellent written and verbal communication skills
• Must have extensive knowledge of Microsoft Office Suite to include Word, Excel, PowerPoint, Adobe Pro, and Google Drives
• Must be willing to work collaboratively with other team members

Desired Qualifications:

• Bachelor's degree is preferred
• Knowledge of Banner is desired

Published Salary (if available): $35,000 - $37,000

Advertised: May 23 2025 Central Daylight Time Applications close: November 2, 2025