Staff Analyst

City of Houston; Houston (TX); On-site; USD 52,000 - 78,000; Full time

Job summary

City of Houston is seeking an Accounts Payable Specialist to support SAP Ariba invoice processing, training, and AP reporting. The role collaborates with the Senior Division Manager to streamline processes and maintain AP templates and logs.

The ideal candidate has a Bachelor's degree in business or public administration, 3 years of related experience, and advanced Excel/PowerPoint/Access skills; strong communication and organizational abilities are essential for cross-department work.

Qualifications

• Bachelor’s degree in Business Administration or Public Administration or a related field.
• Three years of professional administrative, financial or analytical experience.
• Advanced skills in Microsoft Excel, PowerPoint, Access and similar reporting tools.

Responsibilities

• Support and assist the Senior Division Manager (SDM) in the co-ordination and review of procedures with regards to accounts payable.
• Support and assist the Senior Division Manager (SDM) in the implementation of SAP Ariba invoice process and any other new processes.
• Provide Citywide SAP training for AP Module and perform/authorize access review.
• Serve as a liaison for external and internal audits on AP related items.
• Prepare weekly, monthly, and yearly AP reports.
• Maintain AP shared mailboxes and AP logs.
• Manage the Ariba mailbox and handle invoicing issues after post-go live for all departments.
• Create and maintain different AP templates, i.e., reconciliations and communications to departments.
• Train new employees related to FIN-AP Business process.
• Provide recommendations by analyzing and interpreting financial data and making comparative analyses.
• Work with SDM on developing and updating AP training manual and processes.
• Develop and/or update internal flow processes for centralized departments processes, for example Electricity, Natural Gas, Telecom.
• Increase productivity by streamlining accounting processes and coordinating information requirements.
• Performs other duties as requested by division and department management.

Skills

Accounts Payable

Education

Bachelor’s degree in Business Administration or Public Administration

Tools

Microsoft Excel

Microsoft PowerPoint

Microsoft Access

Job description

Position Overview

Applications accepted from: All Persons Interested

Department: Finance

Division: Financial Reporting & Operations

Section: Accounting and Financial Reporting

Reporting Location: 611 Walker St, 10th floor

Workdays & Hours: M-F, 8am - 5pm*

• Subject to change

Description Of Duties/Essential Functions

• Support and assist the Senior Division Manager (SDM) in the co-ordination and review of procedures with regards to accounts payable.
• Support and assist the Senior Division Manager (SDM) in the implementation of SAP Ariba invoice process and any other new processes.
• Provide Citywide SAP training for AP Module and perform/authorize access review.
• Serve as a liaison for external and internal audits on AP related items.
• Prepare weekly, monthly, and yearly AP reports.
• Maintain AP shared mailboxes (archive, add, remove users etc.) and AP logs.
• Manage the Ariba mailbox and handle invoicing issues after post-go live for all departments.
• Create and maintain different AP templates, i.e., reconciliations and communications to departments.
• Train new employees related to FIN-AP Business process.
• Provide recommendations by analyzing and interpreting financial data (i.e., budgets, general ledgers, accounting documents etc.) and making comparative analyses, studying proposed changes in methods.
• Work with Senior Division Manager on developing and updating AP training manual and processes.
• Develop and/or update internal flow processes for centralized departments processes, for example Electricity, Natural Gas, Telecom.
• Increase productivity by streamlining accounting processes and coordinating information requirements.
• Performs other duties as requested by division and department management.

WORKING CONDITIONS

This position is physically comfortable with discretion of walking, standing, etc. There are no major sources of discomfort in a normal office environment.

Minimum Requirements

EDUCATIONAL REQUIREMENTS

Requires a Bachelor’s degree in Business Administration, Public Administration or a field directly related to the type of work being performed.

Graduate degrees related to the type of work to be performed may substitute for the experience requirement on a year – for year basis.

Experience Requirements

Three years of professional administrative, financial or analytical experience related to the type of work being performed are required.

Professional experience related to the type of work to be performed may substitute for the education requirement on a year-for-year basis.

License Requirements

None

PREFERENCES

Work requires a comprehensive, practical knowledge of Accounts Payable with use of analytical judgement and decision-making abilities. Good organizational, verbal and written communication skills and ability to work effectively with all levels of management. Advanced skills in the use of Microsoft Excel, PowerPoint, Access and similar reporting tools.

Ability to work in team environment. High attention to detail and strong analytical and problem-solving skills. Ability to apply specific guidelines, internal controls and methodologies. Ability to analyze and/or maintain large quantities of financial data. Ability to work independently under strict time deadlines. Ability to organize heavy workloads and prioritize multiple responsibilities.

• Preference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6. **

GENERAL INFORMATION

SELECTION/SKILLS TESTS REQUIRED

None

However, The Department May Administer a Skills Assessment Test.

SAFETY IMPACT POSITION

No

If yes, this position is subject to random drug testing and if a promotional position, candidate must pass an assignment drug test.

SALARY INFORMATION

Factors used in determining the salary offered include the candidate's qualifications as well as the pay rates of other employees in this classification.

PAY GRADE 26

The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy.